{"id":4017904,"url":"https://alion.io/job/aplin-administrative-coordinator-2","title":"Administrative Coordinator","company":{"id":3860801,"name":"Aplin","domain":"aplin.com","url":"https://alion.io/company/aplin-2","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"contractor","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Edmonton, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-10T13:24:39Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-10T19:32:15Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"To Apply for this Job Click Here\nWe are seeking an experienced and highly organized Administrative Coordinator to support a busy, professional organization. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a position that combines senior-level administration, project coordination, and stakeholder support.\nWorking closely with leadership, committees, and physician groups, you will play an important role in keeping daily operations organized, coordinating projects, and ensuring priorities and deliverables stay on track.\nThis is a 4 month contract starting immediately. It will be a hybrid work model in SW Edmonton. 30 hours per week required.\nWhat You’ll Do\nCoordinate daily administrative activities, schedules, meetings, and competing priorities.\nOrganize committee and leadership meetings, including agendas, materials, minutes, and follow-up on action items.\nProvide administrative and operational support to senior leadership, physician groups, and key stakeholders.\nCoordinate projects, track timelines and deliverables, and ensure timely follow-through.\nPrepare correspondence, reports, presentations, and other professional documents.\nMaintain accurate records, documentation, procedures, and tracking systems.\nAssist with budget tracking, invoices, expenses, reconciliations, and financial administration.\nIdentify opportunities to improve administrative processes, workflows, and efficiencies.\nAct as a key point of contact for internal and external stakeholders, ensuring professional and timely communication.\nHandle confidential and sensitive information with professionalism and discretion.\nWhat We’re Looking For\n3-5 years of experience in administrative coordination, senior administration, governance, executive support, or project coordination.\nPost-secondary education in business administration, communications, project management, or a related field; equivalent experience will be considered.\nStrong organizational skills with the ability to manage multiple priorities independently.\nExperience coordinating meetings, preparing agendas and minutes, and supporting leadership teams or committees.\nExcellent written and verbal communication skills.\nStrong Microsoft 365 skills and the ability to learn new systems quickly.\nA proactive, resourceful approach with strong attention to detail and follow-through.\nProfessionalism, sound judgment, and confidence working with senior stakeholders.\nExperience in healthcare, nonprofit, professional associations, or member-based organizations is an asset.\nExperience with governance processes, budgets, or project coordination is an asset.\nAt Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.\nTo Apply for this Job Click Here","description_format":"text","description_chars":3370,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-10T13:45:11Z"}],"visa":[{"country":"CA","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Approved LMIA in the last two years","filings_12m":0,"filings_prev_12m":1,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-11-10T11:34:35+00:00","sources":["ESDC: employers issued a positive LMIA"],"filings_for_role_12m":0}],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.516,"p_room":1,"age_days":0,"expected_fill_days":12,"reasons":["conf:4","agency","win:early","comp:brand"],"computed_at":"2026-11-10T23:47:23Z"},"pay":null,"html_url":"https://alion.io/job/aplin-administrative-coordinator-2","json_url":"https://alion.io/job/aplin-administrative-coordinator-2.json","meta":{"generated_at":"2026-11-10T23:47:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":74,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3860801},"rest":"https://alion.io/mcp/rest/get_company?id=3860801"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faplin-administrative-coordinator-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faplin-administrative-coordinator-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faplin-administrative-coordinator-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aplin-administrative-coordinator-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faplin-administrative-coordinator-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4017904}},{"tool":"search_jobs","arguments":{"company":"aplin.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4017904},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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