{"id":1821421,"url":"https://alion.io/job/aplin-corporate-secretary","title":"Corporate Secretary","company":{"id":3860801,"name":"Aplin","domain":"aplin.com","url":"https://alion.io/company/aplin-2","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Vancouver, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":51000,"max_usd":95000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":146},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-04T06:05:28Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-25T14:25:54Z","board_verified":true,"closed_at":null,"days_open":21,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":21},"description":"To Apply for this Job Click Here\nWe are seeking an experienced and highly organized Corporate Secretary to support the effective and efficient operations of Council and its committees. This is a senior-level opportunity for a governance professional with strong meeting administration and minute-taking experience who is comfortable working with elected officials, senior leadership, and multiple stakeholders. The successful candidate will play an important role in ensuring Council decisions, action items, records, and meeting materials are accurately documented, communicated, and followed through.\nOur client is a well-established First Nations organization with a strong focus on effective governance, community service, and the advancement of its community interests. The organization operates in a dynamic environment where strong relationships, respect, confidentiality, cultural awareness, and sound governance practices are essential.\nThe successful candidate will work closely with Chief and Council, the Chief Administrative Officer, senior managers, administrative teams, and other stakeholders. This is an organization that values professionalism, collaboration, accountability, and a respectful approach to First Nations governance and community matters.\nThis is an excellent opportunity for an experienced governance professional to take on a senior role supporting the integrity, effectiveness, and continuity of Council and Committee operations.\nThe Corporate Secretary will have meaningful responsibility for ensuring meetings are well organized, Council materials are accurate and complete, decisions are properly recorded, and action items are tracked through to completion. The successful candidate will also have the opportunity to provide constructive feedback and recommendations on meeting processes and governance practices.\nThe Corporate Secretary serves as a key connection between Council and Administration and is responsible for supporting Council and committee operations from preparation through to follow-up.\nKey responsibilities include:\nPreparing and coordinating agendas, information, meeting materials, and Council packages.\nAttending Council meetings and supporting additional committees.\nRecording, transcribing, distributing, and tracking meeting minutes, motions, decisions, and action items.\nFinalizing amendments to Council minutes following approval.\nDeveloping and maintaining Council and Committee action lists and monitoring deadlines.\nCoordinating attendance and confirming quorum for special and extraordinary meetings.\nCoordinating meeting logistics, including room bookings, food ordering, technology, and meeting clean-up.\nSupporting community meetings as required.\nProviding feedback and recommendations to improve meeting administration and governance processes.\nMaintaining confidentiality and exercising sound judgment when handling sensitive matters.\nThe position is approximately 35 hours per week, with flexibility in scheduling around evening Council and committee meetings.\n\nThe Requirements\n5+ years of progressive experience in a Corporate Secretary, Council Secretary, governance, or similar senior administrative role.\nExperience working in a municipal, government, First Nations, or comparable governance environment is strongly preferred.\nExtensive experience taking, preparing, and finalizing accurate meeting minutes.\nStrong understanding of Council and committee operations and the dynamics involved in working with elected officials.\nKnowledge of Robert’s Rules of Order is considered an asset.\nComfortable working in an environment where priorities and requirements can change.\nAbility to understand and communicate complex governance and business matters.\nKnowledge and experience working within a First Nations governance environment is considered a strong asset.\nWillingness and ability to regularly attend evening Council and committee meetings.\nCompensation\nCompetitive compensation, depending on experience and qualifications.\nComprehensive medical and dental benefits.\nGenerous vacation.\nRRSP matching.\nA professional, collaborative, and respectful work environment with the opportunity to contribute directly to effective Council and community governance.\nAt Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.\nTo Apply for this Job Click Here","description_format":"text","description_chars":4968,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Generous vacation"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-04T06:08:44Z"},{"event":"close","at":"2026-10-04T19:30:34Z"},{"event":"reopen","at":"2026-10-04T23:10:55Z"},{"event":"close","at":"2026-10-11T10:11:48Z"},{"event":"reopen","at":"2026-10-11T17:10:31Z"},{"event":"close","at":"2026-10-22T09:58:25Z"},{"event":"reopen","at":"2026-10-23T00:09:25Z"}],"visa":[],"liveness":{"score":13,"band":"cold","label":"Long shot","p_open":1,"p_active":0.359,"p_room":0.35,"age_days":20,"expected_fill_days":10,"reasons":["conf:2","agency","velocity","win:tail","comp:brand"],"computed_at":"2026-10-25T05:49:26Z"},"pay":null,"html_url":"https://alion.io/job/aplin-corporate-secretary","json_url":"https://alion.io/job/aplin-corporate-secretary.json","meta":{"generated_at":"2026-10-25T18:44:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":26525,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3860801},"rest":"https://alion.io/mcp/rest/get_company?id=3860801"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faplin-corporate-secretary"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faplin-corporate-secretary"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faplin-corporate-secretary"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aplin-corporate-secretary\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faplin-corporate-secretary"}]}