{"id":3709614,"url":"https://alion.io/job/aplin-executive-assistant-4","title":"Executive Assistant","company":{"id":3860801,"name":"Aplin","domain":"aplin.com","url":"https://alion.io/company/aplin-2","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Calgary, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-03T22:21:32Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-04T14:44:53Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"To Apply for this Job Click Here\nWe’re recruiting an experienced Executive Assistant to support the COO for a 3-month contract opportunity with an organization in downtown Calgary.\nThis is an excellent opportunity for a resourceful, highly organized professional who thrives in a fast-paced corporate environment and enjoys providing high-level administrative and operational support to senior leadership.\nThe ideal candidate will bring strong executive-level experience, exceptional attention to detail, and the confidence to manage competing priorities with minimal direction.\nWhat You’ll Be Doing\nProvide comprehensive administrative and coordination support to the COO.\nManage complex calendars, schedule meetings, and coordinate travel arrangements.\nPrepare, edit, and format executive correspondence, reports, presentations, and confidential documents.\nCoordinate internal meetings, corporate events, and executive logistics.\nProcess expense reports, invoices, and other financial documentation.\nAssist with procurement, accounts payable, and project-related administration.\nMaintain accurate records, electronic filing systems, and confidential information.\nSupport onboarding coordination and other administrative initiatives as needed.\nAnticipate administrative needs and ensure day-to-day activities run smoothly.\nWhat We’re Looking For\n7+ years of experience in an Executive Assistant or senior-level administrative role.\nProven experience supporting senior executives in a professional corporate environment.\nAdvanced Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.\nExceptional organizational skills and the ability to manage multiple priorities independently.\nStrong written communication, document preparation, and presentation formatting skills.\nExperience with expense reporting, invoicing, and general financial administration.\nProfessional, adaptable, and confident working with senior stakeholders.\nHigh level of discretion, sound judgment, and attention to detail.\nAvailable to start immediately and commit to a 3-month, fully in-office contract.\nAt Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. 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