{"id":1821378,"url":"https://alion.io/job/aplin-executive-assistant","title":"Executive Assistant","company":{"id":3860801,"name":"Aplin","domain":"aplin.com","url":"https://alion.io/company/aplin-2","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"OneDrive","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-04T06:04:12Z","employer_posted_date":"2026-10-04","last_verified_at":"2026-10-06T02:04:47Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"To Apply for this Job Click Here\nStacey Danley at Aplin has partnered with our client, a boutique financial planning firm, on the search for a term Executive Assistant position.\nThis is an opportunity to join a lean, collaborative and high-performing environment where trust, autonomy and flexibility are genuinely valued. You’ll work closely with senior professionals, clients and internal partners, serving as the organizational hub that keeps priorities moving and ensures a seamless experience for everyone involved.\nThe successful candidate will be someone who is one step ahead-highly organized, confident making decisions, and comfortable taking ownership without needing to be asked. This is not a role where you’ll simply manage a calendar; you’ll become a trusted partner who anticipates needs, solves problems and looks for smarter ways of working.\nWhat You’ll Do\nProvide proactive, high-level administrative support to two partners\nManage complex calendars, scheduling, meetings and competing priorities\nServe as a trusted point of contact for clients and internal stakeholders\nCoordinate correspondence, follow-ups and day-to-day workflows\nAnticipate needs and proactively address issues before they become problems\nIdentify opportunities to improve processes and enhance efficiency\nEmbrace technology and AI tools to streamline workflows and work smarter\nContribute wherever needed to help the broader team operate effectively\nWhat You Bring\n3+ years of experience supporting senior leaders in an Executive Assistant or similar capacity\nExceptional organizational skills and the ability to confidently manage competing priorities\nA polished, professional communication style and strong client-service orientation\nInitiative, sound judgment and a high degree of independence\nA natural ability to anticipate what’s needed rather than waiting to be asked\nStrong Microsoft 365 skills, including Outlook, Teams, SharePoint and OneDrive\nCuriosity and confidence with technology, CRM systems and AI tools\nExperience within financial services, wealth management or another professional services environment is an asset\nPost-secondary education or equivalent professional experience\nBenefits and Perks\n\nCompetitive compensation and performance bonus\nComprehensive benefits\nFlexible environment\nLong-term growth potential\nConvenient location west of downtown with free parking\nAt Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.\nTo Apply for this Job Click Here","description_format":"text","description_chars":3110,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-04T06:08:44Z"}],"visa":[],"liveness":{"score":54,"band":"ok","label":"Likely open","p_open":1,"p_active":0.542,"p_room":1,"age_days":0,"expected_fill_days":18,"reasons":["conf:0","agency","velocity","win:early","comp:brand"],"computed_at":"2026-10-05T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/aplin-executive-assistant","json_url":"https://alion.io/job/aplin-executive-assistant.json","meta":{"generated_at":"2026-10-06T03:12:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4711,"day_limit":5000,"remaining_today":289,"minute_limit":60,"resets_at":"2026-10-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3860801},"rest":"https://alion.io/mcp/rest/get_company?id=3860801"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faplin-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faplin-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faplin-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aplin-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faplin-executive-assistant"}]}