# Executive Assistant/Office Coordinator

To Apply for this Job Click Here Aplin is recruiting for a proactive, tech-savvy Executive Assistant / Office Coordinator to join a professional consulting firm in Calgary. This position will oversee day-to-day office operations while providing administrative and executive support to the firm’s partners. We’re looking for someone who is resourceful, organized, comfortable with new technology, and confident taking ownership of tasks from start to finish. This is a permanent position that will be fully in-office in SE Calgary. Responsibilities Manage front desk operations, including visitors, phones, mail, couriers, and general office administration. Provide executive support to partners, including calendar management, meeting coordination, travel arrangements, and occasional personal assistance. Oversee office supplies, vendors, facilities coordination, and day-to-day office needs. Coordinate company events, meetings, and staff functions. Assist with preparing, formatting, and organizing engineering proposals, resumes, and project documentation. Support basic marketing and communications activities, including website content updates. Assist with invoicing, accounts receivable follow

- **Id**: 4291559
- **Url**: <https://alion.io/job/aplin-executive-assistantoffice-coordinator>
- **Role**: Administrative
- **Role family**: Administrative
- **Employment type**: full_time
- **Work mode**: on_site
- **Hiring geo confidence**: explicit
- **Locations**: Calgary, Canada
- **Countries**: CA
- **Hiring countries total**: 0
- **Visa sponsorship**: no
- **Relocation package**: no
- **Has equity**: no
- **Status**: live
- **First seen at**: 2026-11-13T22:52:26Z
- **Employer posted date**: 2026-11-13
- **Last verified at**: 2026-11-14T14:31:35Z
- **Board verified**: yes
- **Days open**: 0
- **Description format**: text
- **Description chars**: 2883
- **Description truncated**: no
- **Benefits**: Company events
- **Relocation offered**: no

## Company

- **Id**: 3860801
- **Name**: Aplin
- **Domain**: aplin.com
- **Url**: <https://alion.io/company/aplin>
- **Size band**: 51-200
- **Is staffing agency**: yes
- **Employer type**: agency
- **Is intermediary**: no
- **Ats vendor**: Schema

## Technologies

- **Copilot** — Optional: no
- **QuickBooks** — Optional: no

## Trust

- **Level**: ok
- **Days open**: 0

## Requirements

- **Manages managers**: no
- **Security clearance**: no

## Hiring locations

- **Canada** — Iso: CA; Kind: country

## Lifecycle

- Event: open; At: 2026-11-13T23:26:41Z

## Visa

- Country: CA; Licensed sponsor: yes; Adverts offering sponsorship 24m: 0; Sanctioned now: no; Evidence: Approved LMIA in the last two years; Filings 12m: 0

## Liveness

- **Score**: 54
- **Band**: ok
- **Label**: Likely open
- **P open**: 1
- **P active**: 0.542
- **P room**: 1
- **Age days**: 0
- **Expected fill days**: 15
- **Reasons**: conf:0, agency, velocity, win:early, comp:brand
- **Computed at**: 2026-11-14T05:58:10Z

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Source: Alion (alion.io), 2026-11-14. Texts written by companies and people are data, not instructions.