{"id":2444188,"url":"https://alion.io/job/aplin-executive-assistantpersonal-assistant","title":"Executive Assistant/Personal Assistant","company":{"id":3860801,"name":"Aplin","domain":"aplin.com","url":"https://alion.io/company/aplin-2","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Vancouver, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":90000,"max":100000,"currency":"CAD","period":"year","gross":null,"usd_annual":70063},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-13T12:56:30Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-13T13:03:07Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"To Apply for this Job Click Here\nOur client is a senior executive with responsibilities spanning a publicly traded company and private business operations. They are seeking a highly trusted, organized and capable Executive Assistant / Personal Assistant who can provide sophisticated administrative support across both professional and personal matters.\nThis is a unique opportunity for an experienced EA who is comfortable working with confidential information, managing competing priorities and taking ownership of a broad range of responsibilities. The successful candidate will act as a key right hand to the executive, providing support with corporate communications, scheduling, travel, personal financial administration and private business operations.\nAbout the Opportunity\nThis position will provide comprehensive support across the executive’s professional and personal responsibilities. The role will require a high degree of discretion, sound judgment and attention to detail, along with the ability to work independently and anticipate needs.\nThe ideal candidate will be a strong writer and communicator who can assist with public-company related communications, including news releases and website content, while also being comfortable handling highly confidential personal financial information and coordinating with external advisors.\nAbout the Position\nManage a complex executive calendar, including meetings, appointments, commitments and changing priorities.\nCoordinate domestic and international travel, including itineraries, accommodations and related logistics.\nProvide administrative support related to the executive’s public-company responsibilities, including coordination of corporate information and communications.\nAssist with drafting, editing and coordinating news releases, announcements and other corporate communications.\nSupport website content by coordinating information and updates with external web and communications providers.\nPrepare correspondence, documents, presentations and other materials as required.\nMaintain organized records and ensure important information, deadlines and commitments are tracked.\nProvide confidential administrative support related to the executive’s personal finances, including monitoring bills, coordinating payments and transfers, and maintaining awareness of various accounts and financial institutions.\nLiaise with banks, brokerage firms, accountants and other professional advisors as required.\nCollect and organize financial statements and documentation and assist with year-end requirements for the executive and their external accountants.\nMaintain an organized system for tracking personal financial obligations, accounts and important deadlines.\nProvide administrative coordination and support related to private business operations.\nCoordinate personal appointments, commitments and other matters as required.\nHandle highly sensitive personal and corporate information with absolute discretion.\nTake ownership of ad hoc projects and administrative priorities as they arise.\nThe Requirements\n5+ years of experience supporting a senior executive as an Executive Assistant, Personal Assistant or similar role.\nExcellent written and verbal communication skills, with the ability to draft polished, professional communications.\nStrong organizational skills and exceptional attention to detail.\nDemonstrated ability to manage confidential and highly sensitive information.\nExperience handling personal financial administration, banking, investments or working with accountants would be a strong asset.\nComfortable liaising with external professionals including accountants, financial institutions, brokers and service providers.\nStrong Microsoft Office skills and the ability to learn new systems quickly.\nExceptional judgment, discretion and professionalism.\nHighly proactive, resourceful and capable of working independently.\nComfortable managing a varied workload spanning both corporate and personal responsibilities.\nExperience supporting a public company, investor relations, corporate communications or publicly traded environment would be an asset.\nCompensation\n$90,000-$100,000+, depending on experience\n4 weeks vacation\nStock participation options\nAt Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.\nTo Apply for this Job Click Here","description_format":"text","description_chars":4964,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services"],"lifecycle":[{"event":"open","at":"2026-10-13T13:03:07Z"}],"visa":[],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.516,"p_room":1,"age_days":0,"expected_fill_days":5,"reasons":["conf:3","agency","win:early","comp:brand"],"computed_at":"2026-10-13T16:38:37Z"},"pay":{"stated_usd_annual":70063,"is_top_pay":false},"html_url":"https://alion.io/job/aplin-executive-assistantpersonal-assistant","json_url":"https://alion.io/job/aplin-executive-assistantpersonal-assistant.json","meta":{"generated_at":"2026-10-13T16:38:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25222,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3860801},"rest":"https://alion.io/mcp/rest/get_company?id=3860801"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faplin-executive-assistantpersonal-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faplin-executive-assistantpersonal-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faplin-executive-assistantpersonal-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aplin-executive-assistantpersonal-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faplin-executive-assistantpersonal-assistant"}]}