{"id":1933679,"url":"https://alion.io/job/aplin-executive-coordinator-2","title":"Executive Coordinator","company":{"id":3860801,"name":"Aplin","domain":"aplin.com","url":"https://alion.io/company/aplin-2","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":100000,"max":null,"currency":"USD","period":"year","gross":null,"usd_annual":100000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-05T22:46:52Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-12T14:44:28Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"To Apply for this Job Click Here\nJoin a leading financial services organization and advance your career. Aplin has partnered with a global financial institution to hire a Business Coordinator, Global Markets. This is an ideal opportunity for an individual who enjoys executive support but is eager to take on more business-focused responsibilities. You will work closely with senior leadership and Business Managers in a fast-paced environment. Please note, this is a fully on-site role requiring 5 days in-office each week. The office is based in New York.\nCompensation & Benefits\nBase Salary: $100,000 USD + annual bonus\nStrong opportunity to support senior leadership while developing exposure to business management, reporting, analytics, and process improvement within a global financial markets environment\nFully on-site role requiring 5 days in-office each week\nResponsibilities\nManage complex calendars for two senior leaders, including frequent last-minute scheduling changes\nCoordinate domestic and international travel from beginning to end, including flights, ground transportation, trip preparation, and required materials\nManage and review executive expenses\nCoordinate meetings, track action items, and support follow-up with stakeholders\nPrepare and manipulate data in Excel for recurring and ad-hoc reporting\nCreate and format professional PowerPoint presentations for senior leadership\nWork closely with Business Managers to support business reporting and initiatives\nConduct research and help identify trends, discrepancies, and opportunities for improvement\nSupport process improvements and opportunities to digitalize manual processes\nAct as a proactive business partner by anticipating needs and identifying solutions independently\nQualifications\n3+ years of experience as an Executive Assistant, Sales Assistant, Business Coordinator, or similar role\nStrong experience supporting senior executives and managing complex calendars\nExperience coordinating end-to-end domestic and international travel\nStrong proficiency in Microsoft Excel, PowerPoint, and Outlook\nComfortable working with data and preparing business reports\nHighly organized, accurate, and detail-oriented\nProactive and intuitive, with the ability to anticipate needs and work independently\nStrong communication and interpersonal skills\nComfortable working in a fast-paced environment with changing priorities\nEager to learn and take on responsibilities beyond traditional administrative support\nFinancial services or banking experience is an asset, but not required\nAt Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. 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