{"id":1933678,"url":"https://alion.io/job/aplin-office-manager-2","title":"Office Manager","company":{"id":3860801,"name":"Aplin","domain":"aplin.com","url":"https://alion.io/company/aplin-2","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Workspace","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-10-05T22:43:25Z","employer_posted_date":"2026-10-10","last_verified_at":"2026-10-12T07:01:16Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"To Apply for this Job Click Here\nAre you an experienced and organized office manager who spends their off days in the mountains? We’re partnering with a growing Calgary based outdoor company to bring on a full-time officer manager. The role is responsible for keeping the day-to-day operations of the office running smoothly and efficiently.\nReporting directly to the CEO, this role oversees office administration, finance data entry, AP/AR processing, executive support, and reception. The ideal candidate is proactive, highly organized, and someone who naturally identifies gaps, follows up on loose ends, and takes initiative to get things done.\nKey Responsibilities\nCoordinate insurance administration, including renewals, updates, driver additions, and premium changes.\nPrepare onboarding documentation and coordinate new hire setup and support benefits administration.\nAssist with planning and coordinating team events.\nManage the CEO’s calendar and inbox.\nGather agenda items and coordinate materials for leadership meetings, town halls, and quarterly off-site events.\nPrepare presentations and meeting materials.\nMonitor accounts receivable and track incoming payments through banking and POS systems.\nMaintain the accounts payable ledger and communicate with vendors.\nPrepare the weekly AP run for review and approval.\nFollow up on missing receipts, clear bank feeds, and reconcile statements.\nWelcome approximately 3-5 clients and visitors per day.\nManage inbound calls and direct inquiries appropriately.\nMonitor and triage inbound emails, responding, routing, or escalating as required.\nQualifications & Experience\n5+ years of experience in office management, administration, bookkeeping, or a related role.\nExperience with AP/AR processing, invoice entry, and expense management.\nFamiliarity with Dext, QuickBooks, or similar accounting tools.\nExperience with Google Workspace, including Drive, Calendar, Gmail, Docs, and Sheets.\nHR administration experience is considered an asset.\nExperience managing multiple vendors, contracts, renewals, and administrative deadlines simultaneously.\nSomeone who loves the outoor lifestyle!\nAt Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.\nTo Apply for this Job Click Here","description_format":"text","description_chars":2869,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-05T22:47:59Z"},{"event":"close","at":"2026-10-07T06:35:19Z"},{"event":"reopen","at":"2026-10-07T09:59:28Z"},{"event":"close","at":"2026-10-10T01:15:52Z"},{"event":"reopen","at":"2026-10-10T05:08:45Z"}],"visa":[],"liveness":{"score":20,"band":"cold","label":"Long shot","p_open":1,"p_active":0.364,"p_room":0.55,"age_days":6,"expected_fill_days":5,"reasons":["conf:4","agency","velocity","win:tail","comp:brand"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/aplin-office-manager-2","json_url":"https://alion.io/job/aplin-office-manager-2.json","meta":{"generated_at":"2026-10-12T14:04:46Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22101,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3860801},"rest":"https://alion.io/mcp/rest/get_company?id=3860801"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faplin-office-manager-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faplin-office-manager-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faplin-office-manager-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aplin-office-manager-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faplin-office-manager-2"}]}