{"id":1821466,"url":"https://alion.io/job/aplin-senior-administrative-assistant","title":"Senior Administrative Assistant","company":{"id":3860801,"name":"Aplin","domain":"aplin.com","url":"https://alion.io/company/aplin-2","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":80000,"currency":"USD","period":"year","gross":null,"usd_annual":80000},"salary_estimate":null,"experience_years_min":6,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-04T06:07:04Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-13T04:07:53Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"To Apply for this Job Click Here\nWe are recruiting for a Senior Administrative Assistant to join the administrative team of our established Burnaby client. This is an excellent opportunity for an experienced administrator who enjoys being hands-on while also taking a leadership role within a team. The successful candidate will work closely with the firm’s administrative manager, helping oversee day-to-day administrative activities while supporting partners, managers, and clients.\nAbout Our Client\nOur client is an established professional services organization with a collaborative team environment and a strong reputation within its industry. The organization values accuracy, professionalism, teamwork, and delivering a high level of service to its clients. This is an opportunity to join a stable and supportive workplace where you will have the opportunity to take on responsibility and grow within the team.\nAbout The Opportunity\nThis role is ideal for someone who is highly detail-oriented, organized, confident working with clients, and has previous experience taking a lead role within an administrative team.\nThe successful candidate will become an important part of the day-to-day administration function, providing senior-level support to the team and helping ensure work is completed accurately, efficiently, and on schedule.\nAbout The Position\nAct as the senior member of the administrative team and provide day-to-day support and guidance to other administrators.\nWork closely with the Administrative Manager on workflow, priorities, coverage, and team coordination.\nPrepare and coordinate year-end packages, financial statements, tax documents, correspondence, and other client deliverables.\nSupport billing, payments, time entry, and related administrative processes.\nCoordinate client onboarding, including gathering information, preparing documentation, and communicating with clients throughout the process.\nPrepare and distribute information request letters and follow up with clients as required.\nMaintain accurate electronic client files and ensure documents are complete, organized, and prepared according to firm standards.\nProvide professional and responsive client service by phone, email, and in person.\nSupport partners, managers, and the broader client services team with day-to-day administrative needs.\nAssist with reception, mail, couriers, filing, scanning, office supplies, and other general office administration.\nParticipate in cross-training and provide coverage across the administrative team as required.\nHelp identify opportunities to improve administrative processes and workflows.\nSupport the team through peak periods, including additional hours during tax season and other high-volume deadlines.\nThe Requirements\n6+ years of administrative experience, ideally within a professional services or public accounting environment.\nPrevious experience taking a lead role within an administrative team or coordinating the work of others.\nPost-secondary education in administration, business, or a related field.\nFamiliarity with CRA terminology and common tax/accounting documents is strongly preferred.\nStrong attention to detail and a high level of accuracy.\nExcellent written and verbal communication skills with a professional and client-focused approach.\nStrong organizational and time-management skills with the ability to manage competing priorities and deadlines.\nAdvanced proficiency with Microsoft Word, Excel, and Outlook.\nA positive, collaborative attitude and the ability to work effectively as part of a team.\nComfortable working in a fast-paced environment with repetitive, deadline-driven administrative tasks.\nWillingness to work overtime during peak periods, including occasional weekends.\nCompensation\nAnnual salary range $60,000 - $80,000; depending on experience.\nPaid overtime.\nCompetitive benefits.\nThree weeks of vacation.\nSummer flex/reduced hours.\nTraining and professional development support.\nAt Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.\nTo Apply for this Job Click Here","description_format":"text","description_chars":4691,"description_truncated":false,"requirements":{"experience_years_min":6,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-04T06:08:44Z"}],"visa":[],"liveness":{"score":16,"band":"cold","label":"Long shot","p_open":1,"p_active":0.364,"p_room":0.45,"age_days":8,"expected_fill_days":5,"reasons":["conf:4","agency","velocity","win:tail","comp:brand"],"computed_at":"2026-10-12T06:55:09Z"},"pay":{"stated_usd_annual":80000,"is_top_pay":false},"html_url":"https://alion.io/job/aplin-senior-administrative-assistant","json_url":"https://alion.io/job/aplin-senior-administrative-assistant.json","meta":{"generated_at":"2026-10-13T04:23:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6875,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3860801},"rest":"https://alion.io/mcp/rest/get_company?id=3860801"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faplin-senior-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faplin-senior-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faplin-senior-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aplin-senior-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faplin-senior-administrative-assistant"}]}