{"id":3391814,"url":"https://alion.io/job/apm-terminals-executive-assistant-admin","title":"Executive Assistant & Admin","company":{"id":1919223,"name":"APM Terminals","domain":"apmterminals.com","url":"https://alion.io/company/apmterminals","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":19,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":39,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Limón, Costa Rica"],"countries":["CR"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":18000,"max_usd":38000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2855},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-20T00:00:00Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-11-01T13:34:04Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"APM TerminalsAt APM Terminals Moín, you’ll experience what happens when technology, sustainability, and people come together with a shared purpose. This isn’t just a terminal, it’s a symbol of progress for Costa Rica and a benchmark for the future of logistics. Here, your voice matters. Your ideas matter. And your growth matters. You’ll work in a supportive, people-first environment where collaboration and trust drive everything we do.\nWhy you’ll love it here\nBe part of a terminal leading sustainability and innovation\nWork with leaders who empower and support your development\nContribute to a project that truly impacts a country’s future\nContinuous improvement mindset - where curiosity is encouraged, root-cause problem solving is valued, and making things better every day is part of how we win\nAt APM Terminals, a global leader in port and terminal operations, we enable global trade and drive sustainable growth. As part of the A.P. Moller-Maersk Group, we connect economies and communities worldwide. Our success is driven by a strong commitment to LEAN methodologies, embedding continuous improvement into every aspect of our operations. Join us and be part of a team that values excellence, collaboration, and innovation.\nJoin us as we continue to shape the future of global trade and make a meaningful impact on communities worldwide. Discover your potential with APM Terminals and become part of a team that's redefining industry standards.\nWhat you’ll be doing\nAs Personal Assistant, this role provides high-level executive, administrative, and strategic support to the Managing Director, acting as a trusted partner who enables leadership effectiveness, organizational coordination, and the successful execution of key business priorities.\nKey responsibilities include:\nManaging complex calendars, priorities, and scheduling across multiple time zones\nCoordinating leadership meetings, workshops, town halls, corporate events, and executive visits\nOrganizing domestic and international travel arrangements, including itineraries and logistics\nActing as a key liaison between the Managing Director and local, regional, and global stakeholders\nManaging communications, follow-ups, and information flow across the organization\nAttending Senior Leadership Team meetings, taking minutes, and tracking actions to completion\nPreparing executive presentations, reports, dashboards, and governance materials\nMaintaining records, databases, reports, and tracking tools with a high level of accuracy\nSupporting administrative processes through corporate systems, including Workday and other digital platforms\nCoordinating strategic projects, engagement initiatives, and organizational communication activities\nRepresenting the Managing Director in follow-up and coordination activities when required.\nWhat we can offer\nAt APM Terminals, we foster a dynamic learning and training culture that empowers our employees to excel. Our commitment to continuous improvement is driven by LEAN principles, ensuring every team member has opportunities to develop new skills and advance their career.\nAs part of our team, you’ll benefit from:\nExposure to executive decision-making and business strategy\nOpportunities to collaborate with regional and global stakeholders\nContinuous learning and professional development\nCareer growth within one of the world’s leading port and terminal operators\nA collaborative, inclusive, and people-focused culture\nAccess to modern digital tools and global best practices\nMeaningful work that contributes to international trade and economic growth.\nWhat we’re looking for\nWe are seeking a highly organized, proactive, and professional individual who thrives in a fast-paced environment and enjoys supporting senior leadership.\nQualifications and experience:\nBachelor’s degree in Business Administration, Finance, Communications, International Relations, or a related field preferred.\nAdditional training in executive administration or project management is an advantage\nMinimum of three years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives\nExperience working within multinational or matrix organizations\nDemonstrated experience managing executive calendars, travel logistics, events, and strategic initiatives\nStrong stakeholder management and communication skills\nAdvanced proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, and Teams\nExperience with Workday or similar systems is considered an advantage\nStrong attention to detail and ability to maintain confidentiality\nValid driver’s license B1\nEnglish and Spanish language proficiency, with a minimum B2 level of English\nFlexibility to occasionally work outside standard business hours and travel when required\nKey competencies\nPlanning, organization, and prioritization\nStakeholder management and interpersonal influence\nCommunication and service orientation\nDiscretion, confidentiality, and integrity\nProactivity and sense of urgency\nAdaptability and multitasking capabilities\nAbility to quickly learn and leverage new technologies\nLean mindset\nLean-minded: we are looking for someone who brings a strong mindset of continuous improvement - someone who is naturally curious, committed to solving problems at the root, and driven to make things better every day.\nIf you’re passionate about enabling leadership success, building strong stakeholder relationships, and making a meaningful impact in a dynamic global organization, we’d love to hear from you.\n#LI-POST\n#LI-JQ1\nMaersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.\nWe are happy to support your need for any adjustments during the application and hiring process. 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