{"id":1481573,"url":"https://alion.io/job/apog-office-administrator-ii-operations-procurement-coordinator","title":"Office Administrator II - Operations & Procurement Coordinator","company":{"id":6232,"name":"Apogee Enterprises","domain":"apog.com","url":"https://alion.io/company/apog","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":6,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":40,"computed_at":"2026-10-29T05:49:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Wausau, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":73000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-09-24T00:00:00Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-10-29T15:16:17Z","board_verified":true,"closed_at":null,"days_open":35,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":35},"description":"Apogee Architectural MetalsPosition Summary\nThe Operations & Procurement Coordinator provides administrative, procurement, logistics, and operational support for site Operations leadership. This role is responsible for supporting efficient day-to-day operations through purchasing administration, invoice processing, vendor and carrier coordination, fleet administration, reporting and analytics, travel coordination, meetings and events, and general operational support. The position serves as a key resource for Operations leaders by helping ensure smooth business operations, accurate reporting, and effective coordination of site activities.\nKey Responsibilities\nOperations Administration\nProvide day-to-day administrative support to Operations leadership.\nCoordinate and manage departmental documentation, records, and administrative processes.\nAssist with special projects, data collection, report preparation, and operational initiatives.\nSupport communication and coordination between operations teams and internal stakeholders.\nProcurement and Purchasing Support\nProvide administrative support for purchasing activities and transaction processing.\nAssist with purchase order follow-up, documentation management, and purchasing-related reporting.\nServe as a backup resource for procurement activities and support ERP-related initiatives as needed.\nPurchase supplies and services through approved company processes.\nCoordinate with vendors regarding orders, documentation, and purchasing requirements.\nAccounts Payable and Invoice Administration\nReview, code, and allocate freight and operational invoices to appropriate jobs, projects, or cost centers.\nSupport invoice processing accuracy and documentation requirements.\nAssist with check requests, purchasing card reconciliation, and expense-related administrative activities.\nResearch and resolve payment exceptions and coordinate resolution with vendors and carriers.\nMaintain accurate records and supporting documentation for financial transactions.\n\nCarrier and Logistics Administration\nValidate and maintain transportation carrier insurance certificates and related documentation.\nCoordinate with carriers and internal stakeholders to resolve documentation, shipment, and payment issues.\nSupport logistics reporting, carrier administration, and compliance tracking activities.\nMaintain records and documentation supporting transportation and logistics operations.\nFleet Administration and Compliance\nPrepare and maintain fleet-related reports and records.\nAssist with vehicle registrations, renewals, mileage reporting, and DOT compliance documentation.\nMonitor and maintain fleet records to support regulatory and company compliance requirements.\nCoordinate fleet-related administrative activities with internal and external partners.\nReporting and Analytics\nCreate, maintain, and distribute Excel-based reports, dashboards, and operational metrics.\nSupport ad hoc reporting and analysis requests from Operations leadership.\nAssist with data validation, trend analysis, and reporting accuracy.\nMaintain reporting tools and documentation to support operational decision-making.\nMeetings, Travel, and Communications\nCoordinate meetings, training sessions, leadership visits, and travel arrangements for Operations leaders.\nArrange meeting materials, schedules, meals, and logistics as needed.\nAssist with departmental communications, presentations, and employee-facing materials.\nSupport operational meetings and events through planning, scheduling, and execution.\nSafety and Site Readiness Support\nMaintain visitor PPE inventory and related supplies.\nSupport emergency drills, safety communications, and operational readiness activities.\nAssist with assigned safety documentation and compliance-related administrative tasks.\nProvide administrative support for site readiness and continuous improvement initiatives.\nKnowledge, Skills, and Abilities\nStrong proficiency in Microsoft 365 applications, including advanced Excel capabilities.\nStrong organizational, communication, and problem-solving skills.\nAbility to manage multiple priorities and work independently in a fast-paced environment.\nHigh attention to detail with the ability to maintain accurate records and documentation.\nExperience with ERP, purchasing, logistics, and reporting systems preferred.\n\nEducation and Experience\nEducation:\n High school diploma or equivalent required.\nAssociate degree or coursework in Business Administration, Supply Chain, Logistics, Accounting, or a related field preferred.\nExperience:\n3+ years of administrative, procurement, logistics, operations support, accounting support, or related experience required.\nManufacturing, supply chain, logistics, fleet administration, or industrial environment experience preferred.\n\nWork Environment\n· Ability to perform standard office activities, including extended computer use.\n· Ability to occasionally walk through manufacturing and warehouse environments while wearing required PPE.\n· Ability to occasionally lift and carry up to 25 pounds.\n\nTravel Requirements\n· Primarily works in an office environment with regular interaction with Operations leadership, vendors, carriers, and manufacturing personnel.\n· Occasional work within manufacturing areas requiring adherence to applicable safety and PPE requirements.\n· Occasional travel and schedule flexibility may be required to support meetings, projects, audits, training, and other business needs.\nThis job description outlines the general nature and level of work performed by employees within this classification. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.\nOur Benefits\nWe care about and invest in our employees. We are proud to offer a comprehensive benefits package designed to support their well-being and foster professional development. Here is a glimpse of what you can look forward to if you join our team.\nCompetitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability)\n\nIncentive Plans\n\n401(k) with employer contribution and match\n\nEmployee Stock Purchase Plan with employer match\n\nPaid Time Off (Vacation and Sick Time)\n\nPaid Holidays\n\nTuition Reimbursement Program\n\nEmployee Assistance Program (EAP)\n\nWellness Program\n\nTraining and Career Progression\n\nApogee and our brands are an Equal Opportunity Employer.","description_format":"text","description_chars":6402,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","Biotechnology","Manufacturing","Gifts, Party Supplies & Souvenirs"],"lifecycle":[{"event":"open","at":"2026-09-29T21:22:06Z"}],"visa":[],"liveness":{"score":55,"band":"ok","label":"Likely open","p_open":1,"p_active":0.739,"p_room":0.75,"age_days":35,"expected_fill_days":40,"reasons":["conf:1","win:late"],"computed_at":"2026-10-29T05:49:05Z"},"pay":null,"html_url":"https://alion.io/job/apog-office-administrator-ii-operations-procurement-coordinator","json_url":"https://alion.io/job/apog-office-administrator-ii-operations-procurement-coordinator.json","meta":{"generated_at":"2026-10-29T15:33:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23368,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6232},"rest":"https://alion.io/mcp/rest/get_company?id=6232"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fapog-office-administrator-ii-operations-procurement-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fapog-office-administrator-ii-operations-procurement-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fapog-office-administrator-ii-operations-procurement-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/apog-office-administrator-ii-operations-procurement-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fapog-office-administrator-ii-operations-procurement-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1481573}},{"tool":"search_jobs","arguments":{"company":"apog.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1481573},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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