{"id":3561297,"url":"https://alion.io/job/apogee-enterprises-office-administrator-construction","title":"Office Administrator - Construction","company":{"id":6232,"name":"Apogee Enterprises","domain":"apog.com","url":"https://alion.io/company/apog","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":6,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":40,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":36,"max":40,"currency":"USD","period":"hour","gross":null,"usd_annual":80000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[],"status":"live","first_seen_at":"2026-10-30T00:00:00Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-02T09:18:44Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Harmon, Inc.Build your career with a leader in building façade solutions.\nHarmon is seeking an Office Administrator II to support key administrative, office, employee, project, payroll, and accounting processes for a local office or region. In this role, you will serve as an important point of contact for employees, leaders, project teams, customers, vendors, and corporate partners while helping ensure business-critical processes are completed accurately and on time.\nAbout the Role\nAs a Construction Office Administrator II, you will help keep daily operations running smoothly by supporting payroll, onboarding, invoicing, project documentation, shipping, employee communications, and office administration. You will work closely with on-site and off-site teams across the organization to provide timely, accurate, and professional administrative support.\nThis position is ideal for someone with construction or manufacturing office administration experience who is organized, detail-oriented, service-minded, and comfortable communicating with internal and external stakeholders at all levels.\nWhat You’ll Do\nAdministrative and Process Support\nOwn and support weekly timekeeping and payroll processes for assigned employee groups or regions.\nAssist with certified payroll, union traveler agreements, and payroll-related documentation as needed.\nManage project documents, filing, document organization, project closeouts, and related administrative records.\nSupport project managers with RFIs, submittals, monthly billing forms, bid credits, insurance certificates, change orders, and project setup activities.\nAssist with OCCIP/CCIP program setup and certificate of insurance tracking to support compliance.\nCoordinate new hire and rehire processing, orientation paperwork, and onboarding documentation.\nProcess employee status changes, including terminations, promotions, adjustments, union scale changes, leave changes, and other employment updates.\nCoordinate travel arrangements for field and union employees.\nCoordinate local drug testing for new hires and current employees.\nSupport project administration tasks such as copying and labeling drawings, assembling drawing packages, updating quality issue cards, entering spreadsheet data, tracking progress, and preparing job information reports.\nEnsure records are retained, protected, retrieved, transferred, and disposed of according to corporate procedures.\nEmployee Support\nServe as a frontline resource for employee questions and help direct employees to the appropriate resources, including handbooks, contracts, or collective bargaining agreements.\nSupport employee communications by updating digital and physical communication channels, including office televisions, breakroom boards, and jobsite postings.\nPartner with safety leaders to ensure required safety documents and PPE are available.\nSupport safety-related processes such as DOT compliance, fleet management, OSHA recordkeeping, safety committee meetings, workers compensation, and safety award programs.\nOffice and Leadership Support\nServe as a key point of contact for the office or region.\nAnswer phones, manage shipping and receiving, order office supplies, coordinate building services and maintenance, sort mail, and complete other general office duties.\nBuild productive working relationships with corporate departments, customers, vendors, and internal teams.\nPartner with local leadership to prepare reports, presentations, postings, emails, and materials for key initiatives.\nProvide onsite meeting support by preparing meeting spaces, documents, and meals.\nSupport budgeting and financial administration through invoice processing, billing collection, vendor maintenance, purchase order management, monthly billings, expense reporting, credit card reconciliation, and financial controls.\nAssist with month-end, quarter-end, and year-end financial duties as needed.\nWhat You Will Bring\nRequired Qualifications\nHigh school education or equivalent.\nMinimum of 5 years of administrative work experience.\nExperience in the construction or manufacturing industry\nExperience supporting payroll, onboarding, invoicing, project documentation and office operations.\nFamiliarity with safety, compliance, employee records, or project administration processes.\nStrong attention to detail and ability to manage multiple priorities.\nAbility to communicate clearly and professionally with employees, leaders, customers, vendors, and corporate partners.\nStrong time management skills and ability to meet deadlines with urgency.\nAbility to handle confidential information with discretion and sound judgment.\nHigh level of professional integrity, honesty, and personal credibility.\nExperience supporting multiple leaders, projects and areas.\nIdeal Candidate Strengths\nThe successful candidate will be someone who can:\nCollaborate effectively with peers, leaders, and cross-functional partners.\nStay focused on results while maintaining strong customer service and attention to detail.\nDo the right thing by treating others with respect and acting with integrity.\nAdapt quickly to changing business and project needs.\nCreate a welcoming office environment and support a balanced workplace culture.\nSeek clarity and alignment before moving work forward.\nSolve problems using available information and sound judgment.\nTake ownership of results.\nWrite clear, concise, professional notes and correspondence.\nCompensation Range: $36.05/hr.-$40.00/hr.\nLocation: Fully In Office in New York, NY\nOur Benefits\nWe care about and invest in our employees. We are proud to offer a comprehensive benefits package designed to support their well-being and foster professional development. Here is a glimpse of what you can look forward to if you join our team.\nCompetitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability)\n\nIncentive Plans\n\n401(k) with employer contribution and match\n\nEmployee Stock Purchase Plan with employer match\n\nPaid Time Off (Vacation and Sick Time)\n\nPaid Holidays\n\nTuition Reimbursement Program\n\nEmployee Assistance Program (EAP)\n\nWellness Program\n\nTraining and Career Progression\n\nApogee and our brands are an Equal Opportunity Employer.","description_format":"text","description_chars":6215,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Glass & Ceramics Manufacturing","Construction"],"lifecycle":[{"event":"open","at":"2026-10-31T04:13:14Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":3,"expected_fill_days":40,"reasons":["conf:9","velocity","win:early"],"computed_at":"2026-11-02T06:13:15Z"},"pay":{"stated_usd_annual":80000,"is_top_pay":false},"html_url":"https://alion.io/job/apogee-enterprises-office-administrator-construction","json_url":"https://alion.io/job/apogee-enterprises-office-administrator-construction.json","meta":{"generated_at":"2026-11-02T17:29:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24323,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6232},"rest":"https://alion.io/mcp/rest/get_company?id=6232"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fapogee-enterprises-office-administrator-construction"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fapogee-enterprises-office-administrator-construction"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fapogee-enterprises-office-administrator-construction"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/apogee-enterprises-office-administrator-construction\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fapogee-enterprises-office-administrator-construction"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3561297}},{"tool":"search_jobs","arguments":{"company":"apog.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3561297},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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