{"id":436147,"url":"https://alion.io/job/apollo-coordinator","title":"Coordinator","company":{"id":16978,"name":"Apollo","domain":"apollo.com","url":"https://alion.io/company/apollo","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":90,"open_postings":37,"ghost_share":0.081,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":86,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":52000,"max_usd":96000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":13},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Copilot","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-05-18T00:00:00Z","employer_posted_date":"2026-05-18","last_verified_at":"2026-11-07T13:28:49Z","board_verified":true,"closed_at":null,"days_open":173,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":173},"description":"Position Overview\nThe Coordinator is a key team member in the day-to-day operation of the Apollo European Origination business in London. The successful candidate will have a genuine interest in the Origination business and the operational discipline to support a high-performing team across a broad range of tasks. Given the entrepreneurial culture of the firm, the individual must be comfortable taking ownership across a wide variety of responsibilities and adapting quickly as priorities evolve.\n Primary Responsibilities:\nEuropean Origination Partner team support - Work closely and effectively with executives and the wider team to complete critical aspects of deliverables, keeping stakeholders informed of upcoming commitments and responsibilities, prioritising conflicting needs, and following through on projects to successful completion, often under deadline pressure.\n\nInterface with the firm’s investors and senior internal investment team, supporting the Partner in managing key internal and external stakeholder relationships. Build collaborative relationships with firm administrative colleagues to ensure processes run smoothly and efficiently.\n\nManage work priorities independently and respond to business outside of normal business hours as needed\n\nSchedule and organize meetings, conferences and off-sites including all related logistics/materials - pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed\n\nProactively manage the DealCloud (CRM) Project alongside the team’s Partner and take an active role in ensuring new joiners on the broader investment team are up to speed with best practices\n\nCoordinate and support the planning and execution of internal and external events, including scheduling, venue logistics, attendee management, catering, materials preparation, and on-the-day coordination to ensure events run smoothly and professionally.\n\nAI & process improvement - Take an active interest in how AI tools (such as Microsoft Copilot, ChatGPT and other firm-approved platforms) can support day-to-day work. Use these tools thoughtfully to draft, summarise, research and streamline routine tasks, applying sound judgement around accuracy, confidentiality and the firm’s data and information security guidelines. Share useful prompts, shortcuts and ways of working with the wider team to help embed AI into how the Origination function operates.\n\nPrepare and edit relevant materials for team, including Word Documents, and Excel Spreadsheets\n\nAllocate and process expenses for executives, including American Express and Out of Pocket expenses using the Concur expense management system\n\nProvide support in the recruitment process of new hires; liaising with recruiters, arranging interviews and help to onboard\n\nCoordinate closely with team and other assistants to provide phone coverage and back-up assistance\n\nQualifications & Experience\nBachelor’s Degree or five or more years of administrative assistance experience or training, or equivalent combination of education and experience\n\nAbility to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines\n\nStrong initiative and ownership of responsibilities - Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action\n\nExemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy\n\nSuperb written and verbal communication skills. Strong attention to detail when composing and proofing materials required\n\nTeam-oriented and collaborative attitude is a must\n\nExtensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint\n\nComfortable using everyday AI tools (e.g. Microsoft Copilot, ChatGPT) to support drafting, summarising and research, with a willingness to learn new tools as the firm’s AI capability evolves.\n\nExperience in the finance industry required","description_format":"text","description_chars":4048,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Asset Management & Funds","Private Equity","Hedge Funds & Alternative Investments","Life Insurance & Annuities"],"lifecycle":[{"event":"open","at":"2026-09-06T07:03:45Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-11-07T07:57:00+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":19,"band":"cold","label":"Long shot","p_open":1,"p_active":0.672,"p_room":0.28,"age_days":173,"expected_fill_days":86,"reasons":["conf:6","win:tail","crowd:"],"computed_at":"2026-11-07T05:47:08Z"},"pay":null,"html_url":"https://alion.io/job/apollo-coordinator","json_url":"https://alion.io/job/apollo-coordinator.json","meta":{"generated_at":"2026-11-07T23:24:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":38937,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":16978},"rest":"https://alion.io/mcp/rest/get_company?id=16978"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fapollo-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fapollo-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fapollo-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/apollo-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fapollo-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":436147}},{"tool":"search_jobs","arguments":{"company":"apollo.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":436147},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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