{"id":3566773,"url":"https://alion.io/job/apollo-hospitals-executive-assistant","title":"executive assistant","company":{"id":1869435,"name":"Apollo Hospitals","domain":"apollohospitals.com","url":"https://alion.io/company/apollohospitals","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Career site","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Navi Mumbai, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-31T12:32:19Z","employer_posted_date":"2026-10-31","last_verified_at":"2026-11-04T16:24:04Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Manage the executive's calendar, appointments, meetings and daily schedules.\n\nCoordinate internal and external meetings, conferences and official engagements.\n\nHandle incoming calls, emails and correspondence on behalf of the executive.\n\nPrepare agendas, meeting notes, minutes of meetings (MoM) and follow-up action trackers.\n\nMaintain confidential files, records, reports and important documents.\n\nEnsure timely reminders and follow-ups on critical assignments and pending tasks.\n\nB. Meeting & Coordination Management\nOrganize management meetings, review meetings and departmental discussions.\n\nCoordinate with HODs, department heads, doctors and corporate teams.\n\nTrack action points and ensure timely closure of decisions taken during meetings.\n\nArrange travel, accommodation, transportation and other official requirements.\n\nFacilitate communication between the executive office and various departments.\n\nC. Reporting & Documentation\nPrepare presentations, MIS reports, dashboards and management reports.\n\nCompile departmental data and information for management reviews.\n\nDraft professional emails, letters, circulars and official communications.\n\nMaintain trackers for projects, approvals, key initiatives and management decisions.\n\nEnsure accuracy and timely submission of reports and documentation.\n\nD. Hospital Operations Coordination\nCoordinate with Clinical, Nursing, HR, Finance, Operations, Quality and other departments.\n\nFacilitate communication and information flow between hospital leadership and department heads.\n\nSupport special projects, strategic initiatives and management assignments.\n\nAssist in organizing hospital events, leadership visits and official functions.\n\nMaintain confidentiality of sensitive hospital, employee and management information.\n\nE. Stakeholder Management\nAct as the primary coordination point for internal and external stakeholders.\n\nManage visitors and senior leadership appointments professionally.\n\nMaintain effective working relationships with doctors, senior management, vendors and corporate representatives.\n\nHandle sensitive matters with diplomacy, discretion and confidentiality.","description_format":"text","description_chars":2137,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hospitals & Health Systems","Pharmacies"],"lifecycle":[{"event":"open","at":"2026-10-31T12:32:19Z"}],"visa":[],"liveness":{"score":80,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.804,"p_room":1,"age_days":3,"expected_fill_days":12,"reasons":["conf:4","win:early"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/apollo-hospitals-executive-assistant","json_url":"https://alion.io/job/apollo-hospitals-executive-assistant.json","meta":{"generated_at":"2026-11-04T20:32:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":31675,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1869435},"rest":"https://alion.io/mcp/rest/get_company?id=1869435"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fapollo-hospitals-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fapollo-hospitals-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fapollo-hospitals-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/apollo-hospitals-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fapollo-hospitals-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3566773}},{"tool":"search_jobs","arguments":{"company":"apollohospitals.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3566773},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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