{"id":956677,"url":"https://alion.io/job/appodeal-executive-personal-assistant-to-ceo","title":"Executive & Personal Assistant to CEO","company":{"id":669240,"name":"Appodeal","domain":"appodeal.com","url":"https://alion.io/company/appodeal","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":95,"open_postings":5,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":127,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["McLean, United States","United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":92000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false},{"name":"Confluence","optional":true},{"name":"Jira","optional":true}],"status":"live","first_seen_at":"2026-09-15T20:31:50Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-23T09:36:47Z","board_verified":true,"closed_at":null,"days_open":37,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":37},"description":"Appodeal is a dynamic US-based product company with a truly global presence.\nWe have offices in Warsaw, Barcelona and Parkland (FL), along with remote team members located around the world.\nOur company thrives on diversity, collaboration, and innovation, making us a leader in the mobile app monetization space.\nWhy Appodeal?\nAt Appodeal, we’re more than just a company-we’re a team united by a common mission: Help people discover and grow their talents through products that enable successful mobile app businesses!\nWe take pride in our cutting-edge product and our internationally dispersed team of talented professionals.\nHere’s what we value, and what we hope you do too:\nContinuous Learning and Growth: We are passionate about learning, growing personally, and building rewarding careers.\nMaking an Impact: We are committed to building a history-defining company that leaves a lasting impact on the mobile app industry.\nSolving Exciting Challenges: We tackle complex problems every day, supported by a team of world-class professionals and mentors.\nEnjoying the Journey: We believe in having fun while working toward our goals.\nAppodeal is a dynamic US-based product company with a truly global presence.\nWe have offices in Warsaw, Barcelona and Parkland (FL), along with remote team members located around the world.\nOur company thrives on diversity, collaboration, and innovation, making us a leader in the mobile app monetization space.\nWhy Appodeal?\nAt Appodeal, we're more than just a company - we're a team united by a common mission: Help people discover and grow their talents through products that enable successful mobile app businesses!\nWe take pride in our cutting-edge product and our internationally dispersed team of talented professionals.\nHere's what we value, and what we hope you do too:\nContinuous Learning and Growth: We are passionate about learning, growing personally, and building rewarding careers.\nMaking an Impact: We are committed to building a history-defining company that leaves a lasting impact on the mobile app industry.\nSolving Exciting Challenges: We tackle complex problems every day, supported by a team of world-class professionals and mentors.\nEnjoying the Journey: We believe in having fun while working toward our goals.\nAbout the Role\nWe're hiring an Executive & Personal Assistant to the CEO to protect the CEO's quality time and reduce the number of decisions he personally has to make. You'll own his calendar, his working and living environment, travel, health and wellness operations, household and office administration, finance administration across personal and corporate spend, and the coordination of the small support team that executes all of it. The executive and personal sides of a founder's life are one system here, so this role covers both - you direct execution while keeping ownership of the outcome.\nAnd here's what makes this role different: you're not only running the operation, you're building the system that runs it. Meeting capture, transcription and OKR check-in data already happen automatically, and travel booking runs against a written playbook. What doesn't exist yet is a scorecard covering everyone in the support perimeter, fed by logs that collect themselves rather than by hand, and a way for the CEO to see the state of your work on a Monday morning without asking for it. Building both is a core expectation, not a nice extra - and as more of the administrative layer automates, this role shifts further toward reviewing what the systems produce, catching exceptions early, and managing the people and vendors around the automation.\nYou'll report directly to the CEO.\nKey Responsibilities\nCalendar and meeting discipline\nOwn the CEO's professional and personal calendar as a single integrated schedule - meetings, travel, training, treatments, family.\nEnforce meeting discipline: agendas prepared, correct attendees, pre-reads circulated 24 hours ahead, action items captured and closed before the next meeting.\nManage requests for the CEO's time with judgement - decline, defer, delegate or escalate.\nResolve calendar conflicts independently and report the resolution rather than returning the decision.\nScorecards, reporting and automation\nBuild and maintain a personal scorecard and a team scorecard covering every person and vendor in the support perimeter, with digital logs of dates, responsibility areas and reports.\nHold a weekly and biweekly reporting rhythm that doesn't slip when operational demand rises.\nWork inside the company's OKR system, track commitments and follow through to closure.\nAutomate recurring work with AI tooling - meeting notes and action items, scheduling, reporting, document drafting - and progressively reduce the manual load of the role itself.\nEnvironment management\nMake sure the Parkland office, the Barcelona setup and the CEO's home are ready before he arrives: climate, light, air quality, noise, cleanliness, food, connectivity.\nResolve environment problems on the spot rather than routing them, including when the responsible person is unavailable.\nTravel, events and hospitality\nOwn business and personal travel end to end, with a travel assistant executing bookings against a playbook covering class, hotels and budget.\nManage conferences, quarterly business reviews, executive meetings, family occasions and milestones, gifts and deliveries.\nHandle disruption - cancellations, reroutes, ground transport failures - as it happens.\nHealth, sport and wellness operations\nCoordinate medical, dental and concierge medical appointments and follow-ups, keeping continuity of care across providers.\nManage the training schedule and wellness treatments, and manage nutrition with chefs in Parkland and Barcelona.\nProtect wellbeing decisions actively, including against schedules that are locally normal and personally wrong.\nSupport perimeter and office operations\nCoordinate the support team - travel assistant, house manager, driver, handyman - plus office and household vendors, without formal line authority over them.\nHire and onboard supporting roles, starting with an office manager.\nRun payroll for hourly staff on a biweekly cycle, verifying timesheets before approval.\nKeep vendor contracts, renewals and service quality under review, and supervise office operations including lease matters, setup and improvement.\nFinance administration\nCorporate card management: receipts, notes, monthly close.\nPersonal and family payments through a dedicated account, with regular reporting and funding requests.\nLight bookkeeping and cost review across the support perimeter.\nLegal and personal projects\nDrive immigration, visa and documentation matters to completion, including in-house filings and deadline tracking.\nHousehold administration: security and camera systems, maintenance, insurance and service contracts.\nFamily support requests, with CEO approval.\nWhat We're Looking For\nExperience\nPrior experience supporting a founder or CEO across both business and personal domains - not a scheduling-only or office-management-only background.\nCoordinating people and vendors without formal authority: household or office staff, contractors, service providers.\nInternational travel coordination - flights, hotels, visas, ground transport.\nSystems and Data\nYou can build and maintain a scorecard or dashboard from scratch: define what's tracked, get the data in automatically where possible, and explain what the numbers mean to someone who wasn't involved.\nA track record of holding a reporting rhythm under operational pressure, evidenced by artefacts you built and maintained yourself.\nDemonstrated AI experience in this domain - scheduling, meeting notes and action items, reporting, document drafting - with the ability to describe the workflows you improved, the results they delivered, and how you validated the output.\nTools\nAdvanced Google Workspace; Slack; Zoom.\nA corporate expense platform such as Ramp, and payroll for hourly employees such as Rippling, with light bookkeeping.\nSoft Skills\nExceptional attention to detail and very high personal standards.\nThe resilience to absorb a high volume of competing tasks without letting the reporting cycle slip.\nIndependent judgement - comfortable deciding and being accountable rather than escalating everything.\nDiscretion: a very high standard of privacy around business, family, health and finances.\nFluent English; US work authorisation; willing to work from Parkland four days a week with one day remote.\nNice to Have\nConfluence and Jira, or comparable documentation and tracking tools.\nExperience with an OKR tracking system; a meeting-management tool such as Fellow; a scheduling AI such as Motion.\nNutrition, health and wellness knowledge.\nExperience hiring and onboarding household or office staff, and experience with immigration and visa processes.\nHow Success Is Measured\nSuccess in this role is measured through:\nThe CEO never having to ask where something stands\nTask state visible to him without being requested\nEvery person and vendor in the perimeter measured, with data arriving automatically rather than collected by hand\nA reporting rhythm that holds through difficult weeks\nTravel, events and environments running without questions being raised\nNutrition, training and treatments running to schedule without the CEO's involvement\nPayroll, vendor contracts and spend accurate and reviewed on time\nYou'll Work Closely With\nThe CEO\nThe executive team, on meeting preparation and follow-through\nThe travel assistant, house manager, driver and handyman - and the office manager you'll hire\nHousehold and office vendors\nFinance, on corporate cards and payroll\nWhat Makes Someone Successful\nThe strongest people in this role:\nCare about the outcome itself rather than how it looks - surface work passes a checklist and falls apart when someone opens the hood.\nBuild the system instead of carrying it personally, so that what they set up survives them.\nDecide and report, rather than handing the decision back.\nExecute a direction they disagree with, and raise the disagreement where it belongs.\nHold a large number of small details without being overwhelmed by the volume arriving.\nLocation and Travel\nParkland, Florida - four days a week in the office, one remote, with the judgement to be on site more when the situation requires it. We're open to candidates outside Florida who are willing to relocate, and relocation is covered in full. Occasional travel with the CEO, principally to Barcelona around quarterly business reviews.\nWe are a group of different but like-minded people who are inspired by a common goal and love what they do.\nWith an outstanding product and a mission that excites and inspires, Appodeal offers a unique opportunity to make an impact while being part of an amazing team.\nJoin us and help shape the future of mobile app success!","description_format":"text","description_chars":10860,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Continuous learning"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":true,"industries":["Advertising","Mobile Games"],"lifecycle":[{"event":"open","at":"2026-09-16T06:41:54Z"},{"event":"close","at":"2026-10-15T21:39:52Z"},{"event":"reopen","at":"2026-10-19T11:26:43Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.853,"p_room":1,"age_days":37,"expected_fill_days":127,"reasons":["conf:1","win:early"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/appodeal-executive-personal-assistant-to-ceo","json_url":"https://alion.io/job/appodeal-executive-personal-assistant-to-ceo.json","meta":{"generated_at":"2026-10-23T12:16:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18704,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":669240},"rest":"https://alion.io/mcp/rest/get_company?id=669240"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fappodeal-executive-personal-assistant-to-ceo"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fappodeal-executive-personal-assistant-to-ceo"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fappodeal-executive-personal-assistant-to-ceo"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/appodeal-executive-personal-assistant-to-ceo\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fappodeal-executive-personal-assistant-to-ceo"}]}