{"id":1535413,"url":"https://alion.io/job/appodeal-office-manager","title":"Office Manager","company":{"id":669240,"name":"Appodeal","domain":"appodeal.com","url":"https://alion.io/company/appodeal","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":88,"open_postings":6,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-14T06:34:16Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["McLean, United States","United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":47000,"max_usd":91000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1646},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Confluence","optional":false},{"name":"Google Workspace","optional":false},{"name":"Jira","optional":false},{"name":"Wi-Fi","optional":false}],"status":"live","first_seen_at":"2026-09-30T14:59:37Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-10-14T19:01:31Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"Appodeal is a dynamic US-based product company with a truly global presence.\nWe have offices in Warsaw, Barcelona and Parkland (FL), along with remote team members located around the world.\nOur company thrives on diversity, collaboration, and innovation, making us a leader in the mobile app monetization space.\nWhy Appodeal?\nAt Appodeal, we’re more than just a company-we’re a team united by a common mission: Help people discover and grow their talents through products that enable successful mobile app businesses!\nWe take pride in our cutting-edge product and our internationally dispersed team of talented professionals.\nHere’s what we value, and what we hope you do too:\nContinuous Learning and Growth: We are passionate about learning, growing personally, and building rewarding careers.\nMaking an Impact: We are committed to building a history-defining company that leaves a lasting impact on the mobile app industry.\nSolving Exciting Challenges: We tackle complex problems every day, supported by a team of world-class professionals and mentors.\nEnjoying the Journey: We believe in having fun while working toward our goals.\nAbout the Role\nWe're hiring an Office Manager to join our Parkland office. As an Office Manager you keep this place running: the daily condition of every room and system, the vendors and the landlord, food and supplies, the equipment and screens, the logistics of every visit, and the calendar of events that gives the office its social life. \nThere is also a building job inside this one - nothing here is automated yet. There is no tool that reorders supplies, chases vendors, reminds you about birthdays, restarts the screens or passes the team's feedback to our chef, and the office's own reporting is put together by hand. Setting that up is part of the role, and a good place to start is an automatic count of the things that were not caught in time. What stays with a person is everything that needs someone in the building: walking the space before the day begins, being there when the AC technician arrives, setting up a room, welcoming a visitor, noticing the thing no system is watching. If you enjoy shaping things that are still taking form, there is plenty of room here.\nKey Responsibilities\n1. Daily condition of the office\nWalk the building every morning before core hours against a documented checklist: every room, plus electrical, Wi-Fi and technology, plumbing, access and air conditioning.\nTurn anything failing into a task for the handyman or a vendor ticket the same morning.\nKeep the kitchen, bathrooms, gym and outdoor areas to our standard, with a little buffer on the items people notice straight away.\n2. Vendors, landlord and repairs\nChoose and manage the vendors the office works with: air conditioning, pool, landscaping, electrical, gate, security, cleaning and grounds.\nSee every ticket through to a close: an owner, a date, someone on site for the visit, a check that the work was done well, and the invoice filed.\nHold the relationship with the landlord for repairs and payments, and support a lease renewal or a possible office move.\n3. Equipment and technology\nOwn the state of the office equipment: screens and dashboards, the video portal, meeting-room AV, and access credentials.\nWork closely with the on-site handyman, who is hands-on with much of the technical setup and systems, while remaining the person who owns the overall picture.\n4. Food, kitchen and supplies\nSend meal counts to the office chef on schedule and adjust them as the week changes.\nOrder supplies for the kitchen, bathrooms, gym, laundry and printing, and keep stock ahead of demand.\nChoose office food suppliers and catering, including finding alternatives when the team's feedback points that way.\n5. Leadership sessions, QBRs and visitors\nRun the ground logistics for every visit: rooms, AV, meals through the day, arrivals and access.\nGet in touch with each visitor beforehand with the address, hotel options, timings and what to expect on site.\nPut the whole logistics plan in the calendars of the visitors.\n6. Team calendar, events and culture\nPlan the year ahead: birthdays, seasonal holidays and office decoration, Friendsgiving, Christmas and gift exchanges, with the lead times each of them needs.\nOrganize team activities people actually want - wakeboarding, cooking classes, concerts and similar - and company volunteering, where employees give their time.\nPartner with the office managers in Poland and Spain on shared events and practices.\n7. Automation and measurement\nSet up and run the office's own reporting, including a count of the issues that were not caught in time, produced automatically rather than by hand.\nAutomate the repetitive coordination: reordering, reminders, vendor scheduling, equipment checks, and feedback between the team and the chef.\nKeep the office standard, vendor register and documentation up-to-date in Confluence.\n8. Budget and spend\nTrack office spend, keep purchases within agreed limits, and flag where the office is overpaying.\nAct straight away in an emergency within an agreed limit, and route larger commitments through your manager.\nWhat We're Looking For\nThree or more years in office management, facilities, executive support or hospitality, with direct experience running a site or a residence to a high standard.\nEvidence of having owned a place end to end - a vendor tracker or system you built, a budget you held, an event you ran from start to finish for senior people.\nHospitality sense and exceptional attention to detail. You look at a catered table and see that it needs plates, napkins, serving spoons in each dish, drinks and ice, without anyone mentioning it.\nReal comfort with AI tools. Practical hands-on use of AI tools in office, facilities or executive-support work: which specific workflows you improved, what results it produced, and how you checked the output was right.\nComfort working with numbers and dashboards. You can pull together spend and office data, check it, and explain simply what it shows to someone who has not looked at it.\nFollow-through without reminders. You close loops nobody is watching.\nProactive planning in weeks and months, not days.\nClear, warm communication, including with senior people, and good judgement about when not to interrupt.\n Fluent English, written and spoken.\nConfident with Google Workspace, Zoom, office dashboards, password managers, Atlassian (Jira and Confluence) and meeting tools such as Fellow - or able to pick them up quickly.\nBased in or willing to relocate to the Parkland area, and available for occasional evening and weekend work.\nNice to Have\nA background in luxury hospitality or private-client service.\nCuriosity about automation and the basics of how software and scripts work.\nRussian, in addition to English. Not required; the office runs in English.\nExperience preparing a site for severe weather, or willingness to learn it.\nLocation and Travel\nParkland, Florida - on site in Parkland five days a week. No business travel.\nA driver's licence and your own car are strongly preferred.\nWith an outstanding product and a mission that excites and inspires, Appodeal offers a unique opportunity to make an impact while being part of an amazing team.\nJoin us and help shape the future of mobile app success!","description_format":"text","description_chars":7289,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Continuous learning"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":true,"industries":["Advertising","Mobile Games"],"lifecycle":[{"event":"open","at":"2026-09-30T18:28:03Z"}],"visa":[],"liveness":{"score":76,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.843,"p_room":0.9,"age_days":13,"expected_fill_days":36,"reasons":["conf:3","win:mid"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/appodeal-office-manager","json_url":"https://alion.io/job/appodeal-office-manager.json","meta":{"generated_at":"2026-10-14T19:39:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25839,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":669240},"rest":"https://alion.io/mcp/rest/get_company?id=669240"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fappodeal-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fappodeal-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fappodeal-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/appodeal-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fappodeal-office-manager"}]}