Aprio PH - Executive Assistant

Job Responsibilities:

• Provide high level administrative support to several firm leaders, working independently and proactively managing workloads and project timelines.
• Manage calendars, schedule appointments, and coordinate meetings for the executives, including coordination of meeting agenda and pre-meeting materials.
• Handle professionally sensitive and confidential business matters and assist with special projects.
• Coordinate travel arrangements, including transportation, lodging and itinerary planning and manage expense reports.
• Act as a liaison between the executives and other departments, clients and external stakeholders.
• Establish and maintain a rapport with internal clients and vendors.
• Assist with event coordination and management of team events including scheduling group meetings, sending out invitations, reserving locations, arranging for catering/food service, hotel accommodations and ground transportation.
• Work closely with other administrative assistants to complete all projects.
• Prepare expense reports, manage email and utilize critical thinking to solve problems.
• Welcome guests and clients (in-person or on the telephone) and answer or direct inquiries.
• Manage special projects as assigned by the executives.
• Collaborate frequently with the Executive Assistant to the firm’s COO.

Qualifications:

• Minimum of five years of executive level administrative support experience, preferably within a professional services firm.
• Bachelor's degree from an accredited college/university or equivalent work experience.
• Proficient with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook. Prefer experience with ClickUp.
• Ability to work a flexible schedule and overtime as needed and to be in the Columbia office approximately 4 days per week.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Professional demeanor and strong interpersonal skills.
• Able to consistently demonstrate high quality in work and relationships.
• Proactive and able to anticipate the needs of the executives.
• Ability to adapt to changing priorities.
• Ability to work independently and as part of a team.
• Ability to work in a fast-paced environment.
• Ability to maintain a high level of professionalism at all times.
• Amenable to a hybrid work arrangement (2 days onsite and 3 days WFH), with full-time onsite work required during the first 2 months.
• Amenable to working on a night shift schedule (10pm - 7am PHT)