Office Administrator

Job Summary

Aprio is seeking an Office Administrator to serve as the operational and hospitality anchor for a flagship office location. You will bring together the day-to-day moving parts of a dynamic professional environment - from vendor relationships and workspace management to event logistics and team member support - so that every person who walks through the door feels welcomed, prepared, and well cared for. This role calls for sharp judgment, proactive problem-solving, and the composure to manage shifting priorities with confidence. If you thrive where no two days look alike and find deep satisfaction in making complex operations feel effortless, this role was built for you.

What You'll Gain / Impact

• Full ownership of the operational and hospitality experience at one of the firm's most visible office locations
• Opportunity to shape the standard for in-office excellence that peer locations look to and adopt
• Cross-functional visibility and collaboration across shared services, firm leadership, and client-facing teams
• A role where your initiative, judgment, and attention to detail drive meaningful, daily impact
• Growth within a people-first firm that values and invests in the team members who keep it running

Key Responsibilities

• Oversee daily office operations, ensuring workflow coordination, on-site coverage, and issue resolution run smoothly

• Serve as the on-site escalation point for operational matters, resolving what can be handled locally and routing larger concerns appropriately

• Administer workspace reservation systems, support hoteling guidelines, and optimize space utilization across the office

• Manage local vendor relationships, track service delivery, and support contract renewal and cost discussions

• Oversee office supply and inventory planning at the office level

• Submit invoices, expense documentation, and purchase order requisitions for review and approval

• Coordinate logistics for office events, client visits, and visiting team members and leadership

• Arrange catering, materials, and setup and breakdown for meetings and large-scale office gatherings

• Maintain office-wide communications, local records, vendor files, and building access

• Anticipate coverage needs around absences, peak periods, and firm events, and arrange temporary support as needed

• Support onboarding logistics for new team members in partnership with People & CultureIdentify opportunities to improve the in-office experience and bring recommendations forward

Candidate Qualifications

• High school diploma or equivalent; additional education or certification in office administration is a plus

• 3+ years of experience in office administration, operations coordination, or facilities support, preferably in professional services

• Experience coordinating the work of others, whether through direct oversight or cross-functional collaboration

• Valid driver's license required for occasional local errands and vendor visits

Leadership Skills

• Ability to coordinate and guide the work of others without formal authority, building trust and accountability across roles
• Proactive and self-directed, with the initiative to act, follow through, and course-correct independently
• Composure under pressure with sound judgment when navigating competing priorities or ambiguous situations
• Strong interpersonal skills with the ability to build relationships across all levels of the organization
• A collaborative mindset with the confidence to bring forward recommendations and influence outcomes

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Comfort picking up new software quickly, including workspace reservation or property management platforms
• Familiarity with invoice processing, expense documentation, or purchase order workflows
• Experience with collaboration and communication tools such as Microsoft Teams or SharePoint
• Experience managing vendor relationships and tracking service delivery at an office or team level