{"id":2571906,"url":"https://alion.io/job/aprio-office-administrator-2","title":"Office Administrator","company":{"id":4900,"name":"Aprio","domain":"aprio.com","url":"https://alion.io/company/aprio","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":79,"open_postings":61,"ghost_share":0.016,"stale_share":0.77,"repost_share":0.033,"time_to_fill_p50_days":51,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Charlotte, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":68000,"max_usd":175000,"period":"year","method":"role_country_seniority_unknown","sample_n":12606},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-14T19:28:43Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-27T04:42:26Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"Job Summary\nAprio is seeking an Office Administrator to serve as the welcoming face and operational hub of the local office. In this role, you will play a critical part in ensuring the smooth execution of day-to-day operations by managing front desk activities, supporting tax professionals, and delivering an exceptional experience to both clients and internal team members. You will bring strong organizational skills, sound judgment, and a client-first mindset to a fast-paced, detail-driven environment.\nWhat You'll Gain / Impact\nOpportunity to be an integral part of a high-performing local office team\nExposure to a professional services environment where your contributions directly shape the client experience\nAbility to build administrative and organizational capabilities in a structured, supportive setting\nA collaborative, people-first culture where your work is visible and valued every day\nKey Responsibilities\nGreet clients and visitors in a friendly and professional manner and maintain a welcoming, organized reception area\n\nAnswer and direct incoming phone calls, taking messages and routing calls as necessary\n\nSchedule and manage client appointments and meetings for tax professionals\n\nAssist clients with inquiries and ensure confidentiality and discretion when handling sensitive information\n\nSort and distribute mail, faxes, and other correspondence\n\nMaintain and organize electronic and paper filing systems for client records and office documents\n\nAccurately enter client information into databases and assist in preparing and processing tax-related documents and forms\n\nMonitor and order office supplies to maintain appropriate inventory levels; report maintenance issues to appropriate personnel\n\nSupport office event planning and coordination, including scheduling, catering, and supply ordering in alignment with firmwide guidelines\n\nCollaborate with tax professionals and support staff to communicate client appointments and facilitate efficient office operations\n\nCandidate Qualifications\nHigh school diploma or equivalent; additional education or certification in office administration is a plusPrevious experience in a receptionist or administrative role preferred\n\nProficiency in Microsoft Office Suite; familiarity with tax software is beneficial\n\nExcellent verbal and written communication and interpersonal skills\n\nStrong organizational skills with keen attention to detail\n\nProfessional demeanor with client-centric approach\nDemonstrated ability to handle confidential information with discretion and integrity\n\nEffective time management skills with the ability to prioritize tasks and meet deadlines\n\nLeadership Skills\nDemonstrates initiative and accountability in managing daily responsibilities with minimal direction\nMaintains composure, professionalism, and a solutions-oriented approach in a fast-paced, client-facing environment\nBrings a collaborative, team-first mindset that supports the effectiveness of those around you\nBuilds positive, trustworthy relationships with clients, visitors, and internal team members\nFollows through on commitments and proactively communicates status on open items\nAdapts quickly to shifting priorities while maintaining consistency and quality of work\nTechnical Skills\nProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)\nExperience with calendar and scheduling management tools\nFamiliarity with electronic document management and filing systems\nBasic data entry skills with accuracy and attention to detail\nAbility to learn and navigate firm-specific platforms and software\nFamiliarity with tax software (e.g., CCH, Thomson Reuters) is a plus","description_format":"text","description_chars":3642,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Wealth Management & Financial Advisors","Audit & Assurance Firms","Accounting & Bookkeeping Services","Tax Advisory & Preparation"],"lifecycle":[{"event":"open","at":"2026-10-14T23:08:42Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"green card 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