{"id":3175359,"url":"https://alion.io/job/aprio-office-administrator-3","title":"Office Administrator","company":{"id":4900,"name":"Aprio","domain":"aprio.com","url":"https://alion.io/company/aprio","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":79,"open_postings":61,"ghost_share":0.016,"stale_share":0.77,"repost_share":0.033,"time_to_fill_p50_days":51,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Topeka, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":65000,"max_usd":167000,"period":"year","method":"role_country_seniority_unknown","sample_n":12606},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-23T17:36:45Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-27T13:27:26Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Job Summary\nAprio is seeking an Office Administrator to provide high-level administrative and client support for our local office. This role is a vital contributor to the smooth and efficient flow of daily operations, serving as a central point of contact for both clients and internal team members. You will bring strong organizational skills, a solutions-oriented mindset, and a commitment to exceptional service that reflects Aprio's values in every interaction. This is an opportunity to make a meaningful impact in a collaborative, fast-paced professional environment.\nWhat You'll Gain / Impact\nOpportunity to serve as a cornerstone of office operations and client experience\nExposure to cross-functional collaboration with tax professionals and support staff\nAbility to strengthen skills in administrative excellence, client service, and data management\nA supportive team environment with opportunities for continued professional development\nKey Responsibilities\nProvide administrative support to the office, including calendar management and meeting coordination\n\nMaintain electronic and paper filing systems for client records and office documents\n\nAccurately input client information into relevant software and databases\n\nOrganize and archive client files in accordance with established procedures\n\nAssist in preparing and processing tax-related documents and forms\n\nConduct data management and project cleanup within applicable systems\n\nSupport front desk and receptionist functions, including mail distribution, postage, and interoffice mail services\n\nAssist clients with inquiries and appointments, ensuring confidentiality and handling sensitive information with discretion\n\nCollaborate with tax professionals and support staff to facilitate efficient office operations\n\nCommunicate client appointments and special instructions to tax preparers\n\nUndertake ad-hoc tasks and additional duties as assigned to support overall office objectives\n\nCandidate Qualifications\nHigh school diploma or equivalent; additional education or certification in office administration is a plus\n\nPrevious experience in a receptionist or administrative role preferred\n\nProficiency in Microsoft Office Suite; familiarity with tax software is beneficial\n\nExcellent verbal and written communication and interpersonal skills\n\nStrong organizational skills with keen attention to detail\n\nProfessional demeanor with client-centric approach\nDemonstrated ability to handle confidential information with discretion and integrity\n\nEffective time management skills with the ability to prioritize tasks and meet deadlines\n\nKnowledge of tax-related terminology is advantageous\n\nLeadership Skills\nDemonstrates initiative and accountability in managing daily responsibilities with minimal direction\nMaintains composure, professionalism, and a solutions-oriented approach in a fast-paced, client-facing environment\nBrings a collaborative, team-first mindset that supports the effectiveness of those around you\nBuilds positive, trustworthy relationships with clients, visitors, and internal team members\nFollows through on commitments and proactively communicates status on open items\nAdapts quickly to shifting priorities while maintaining consistency and quality of work\nTechnical Skills\nProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)\nExperience with calendar and scheduling management tools\nFamiliarity with electronic document management and filing systems\nBasic data entry skills with accuracy and attention to detail\nAbility to learn and navigate firm-specific platforms and software\nFamiliarity with tax software (e.g., CCH, Thomson Reuters) is a plus","description_format":"text","description_chars":3657,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Wealth Management & Financial Advisors","Audit & Assurance Firms","Accounting & Bookkeeping Services","Tax Advisory & Preparation"],"lifecycle":[{"event":"open","at":"2026-10-23T19:47:19Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"green card filings: 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