{"id":2571905,"url":"https://alion.io/job/aprio-office-administrator","title":"Office Administrator","company":{"id":4900,"name":"Aprio","domain":"aprio.com","url":"https://alion.io/company/aprio","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":80,"open_postings":62,"ghost_share":0,"stale_share":0.79,"repost_share":0,"time_to_fill_p50_days":54,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Atlanta, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":64000,"max_usd":126000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1837},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Microsoft Teams","optional":true},{"name":"Outlook","optional":true},{"name":"SharePoint","optional":true}],"status":"live","first_seen_at":"2026-10-14T19:35:32Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-15T14:42:11Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Job Summary\nAprio is seeking an Office Administrator to serve as the operational and hospitality anchor for a flagship office location. You will bring together the day-to-day moving parts of a dynamic professional environment - from vendor relationships and workspace management to event logistics and team member support - so that every person who walks through the door feels welcomed, prepared, and well cared for. This role calls for sharp judgment, proactive problem-solving, and the composure to manage shifting priorities with confidence. If you thrive where no two days look alike and find deep satisfaction in making complex operations feel effortless, this role was built for you.\nWhat You'll Gain / Impact\nFull ownership of the operational and hospitality experience at one of the firm's most visible office locations\nOpportunity to shape the standard for in-office excellence that peer locations look to and adopt\nCross-functional visibility and collaboration across shared services, firm leadership, and client-facing teams\nA role where your initiative, judgment, and attention to detail drive meaningful, daily impact\nGrowth within a people-first firm that values and invests in the team members who keep it running\nKey Responsibilities\nOversee daily office operations, ensuring workflow coordination, on-site coverage, and issue resolution run smoothly\n\nServe as the on-site escalation point for operational matters, resolving what can be handled locally and routing larger concerns appropriately\n\nAdminister workspace reservation systems, support hoteling guidelines, and optimize space utilization across the office\n\nManage local vendor relationships, track service delivery, and support contract renewal and cost discussions\n\nOversee office supply and inventory planning at the office level\n\nSubmit invoices, expense documentation, and purchase order requisitions for review and approval\n\nCoordinate logistics for office events, client visits, and visiting team members and leadership\n\nArrange catering, materials, and setup and breakdown for meetings and large-scale office gatherings\n\nMaintain office-wide communications, local records, vendor files, and building access\n\nAnticipate coverage needs around absences, peak periods, and firm events, and arrange temporary support as needed\n\nSupport onboarding logistics for new team members in partnership with People & CultureIdentify opportunities to improve the in-office experience and bring recommendations forward\n\nCandidate Qualifications\nHigh school diploma or equivalent; additional education or certification in office administration is a plus\n\n3+ years of experience in office administration, operations coordination, or facilities support, preferably in professional services\n\nExperience coordinating the work of others, whether through direct oversight or cross-functional collaboration\n\nValid driver's license required for occasional local errands and vendor visits\n\nLeadership Skills\nAbility to coordinate and guide the work of others without formal authority, building trust and accountability across roles\nProactive and self-directed, with the initiative to act, follow through, and course-correct independently\nComposure under pressure with sound judgment when navigating competing priorities or ambiguous situations\nStrong interpersonal skills with the ability to build relationships across all levels of the organization\nA collaborative mindset with the confidence to bring forward recommendations and influence outcomes\nTechnical Skills\nProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)\nComfort picking up new software quickly, including workspace reservation or property management platforms\nFamiliarity with invoice processing, expense documentation, or purchase order workflows\nExperience with collaboration and communication tools such as Microsoft Teams or SharePoint\nExperience managing vendor relationships and tracking service delivery at an office or team level","description_format":"text","description_chars":3980,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Wealth Management & Financial Advisors","Audit & Assurance Firms","Accounting & Bookkeeping Services","Tax Advisory & Preparation"],"lifecycle":[{"event":"open","at":"2026-10-14T23:08:42Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"green card filings: 1","filings_12m":0,"filings_prev_12m":1,"green_card_filings_12m":1,"median_offered_wage_usd":112500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":0,"expected_fill_days":54,"reasons":["conf:2","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/aprio-office-administrator","json_url":"https://alion.io/job/aprio-office-administrator.json","meta":{"generated_at":"2026-10-15T15:07:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23112,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4900},"rest":"https://alion.io/mcp/rest/get_company?id=4900"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faprio-office-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faprio-office-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faprio-office-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aprio-office-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faprio-office-administrator"}]}