Admin Clerk

We are seeking a detail-oriented, organised, and reliable Admin Clerk to join our team at a mining/industrial site. The successful candidate will provide administrative and operational support, assist with payroll and employee records, manage petty cash and stock control, and ensure the smooth running of daily site administration.

Minimum Qualifications & Experience

• Grade 12 / NSSC qualification.
• A Certificate or Diploma in Business Administration, Office Administration, Accounting, Finance, or a related field will be an advantage.
• 2-3 years' relevant administrative experience, preferably in a mining, laboratory, industrial, or remote-site environment.
• Experience in payroll, petty cash, stock control, and purchasing.
• Good computer literacy, particularly Microsoft Word and Excel.

Key Responsibilities

• Manage daily site administration, filing, emails, and correspondence.
• Assist with monthly payroll, timesheets, leave, overtime, and employee records.
• Manage petty cash, receipts, reconciliations, and related reporting.
• Process stock orders for stationery, PPE, laboratory consumables, and general site requirements.
• Monitor stock levels, conduct stock counts, and maintain accurate stock records.
• Assist with supplier orders, invoices, quotations, and delivery follow-ups.
• Maintain employee files and assist with new employee documentation.
• Prepare weekly and monthly reports as required.
• Provide general administrative and operational support to management.
• Liaise with the mining client, suppliers, employees, and management.
• Ensure all documentation is accurately filed, scanned, and maintained.
• Comply with site procedures, health and safety standards, and confidentiality requirements.

Required Skills & Competencies

• Strong organisational and time-management skills.
• Good knowledge of payroll and employee administration.
• Experience in petty cash management, purchasing, and stock control.
• Proficiency in Microsoft Word and Excel.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy.
• Ability to work independently, meet deadlines, and manage multiple tasks under pressure.
• Reliable, trustworthy, proactive, and professional.
• Closing date: 27-10-2026