{"id":2507009,"url":"https://alion.io/job/aps-office-manager","title":"Office Manager","company":{"id":4420628,"name":"APS","domain":"aps.com.na","url":"https://alion.io/company/aps-11","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Windhoek, Namibia"],"countries":["NA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":15000,"max_usd":37000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2031},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-14T07:46:53Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-16T23:07:30Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Position Overview:\nOur client is seeking the services of an Office Manager who will be responsible for the smooth, efficient, and compliant operation of the office in Windhoek, Namibia. This role oversees all administrative, procurement, coordination, financial management, travel and logistics, IT and other support functions, ensuring that staff, management, and visitors receive professional and timely assistance. The Office Manager acts as the central point of contact for office operations, documentation, scheduling, and resource management and reports to the Country Manager.\nKey Responsibilities:\nManage the day-to-day office operations, ensuring a clean, organised, and functional working environment.\nMaintain the general office systems, including the filing structures, and document management protocols.\nOversee the office supplies, stationery, equipment, and consumables, including stock control.\nSource, evaluate, and procure the required goods, services and consumables in line with company policies.\nSupport staff in arranging staff travel, including flights, accommodation, transport, and itineraries.\nAssist with collections, deliveries as well as other occasional driving services.\nDraft correspondence, notes, memos and social media posts for distribution / review and comment by management.\nCoordinate all office maintenance, repairs with the relevant service providers.\nSchedule internal and external meetings and workshops, as requested by management.\nPrepare meeting agendas, circulate documentation, and coordinate meeting logistics.\nAttend meetings and record accurate, professional minutes.\nLiaise with counterpart in Milan, Italy to ensure that office administration and management is in line with company policies.\nCoordinate visitor logistics, including airport pickups, accommodation, and site access.\nSupport management with administrative tasks, including scheduling of meetings and reporting.\nMaintain accurate records for procurement, HR support, travel, and office operations.\nAdhere to company policies, safety protocols, and regulatory requirements.\nQualifications:\nDiploma in office management or business administration\nWork experience and Additional Qualifications\n5+ years' experience in office administration and management.\nExcellent communications, interpersonal and relationship building skills.\nStrong organizational and administrative skills, working independently with attention to detail \nService-oriented, while working proactively with a hands-on mentality and flexibility in terms of content and tasks\nHighly motivated, eager to learn and enjoy actively contributing to the office team\nExtremely versatile - someone who thrives on a wide variety of tasks and challenges\nComputer literacy - Ms Word, Ms PowerPoint, Ms Excel.\nExcellent minute-taking and good meeting coordination skills.\nCode B driver's license is a minimum requirement.\nWillingness to travel.\nClosing Date: 09 October 2026","description_format":"text","description_chars":2942,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-14T07:46:53Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":24,"reasons":["conf:0","win:early","comp:attention"],"computed_at":"2026-10-16T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/aps-office-manager","json_url":"https://alion.io/job/aps-office-manager.json","meta":{"generated_at":"2026-10-17T00:13:05Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":267,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4420628},"rest":"https://alion.io/mcp/rest/get_company?id=4420628"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faps-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faps-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faps-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aps-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faps-office-manager"}]}