{"id":1167980,"url":"https://alion.io/job/apsa-day-programs-and-house-administrative-coordinator-casa-mental-health","title":"Day Programs and House Administrative Coordinator - CASA Mental Health","company":{"id":1216115,"name":"APSA","domain":"myapsa.ca","url":"https://alion.io/company/myapsa","size_band":null,"is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-24T04:57:05Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-09-24T07:58:02Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"A Rewarding Career at CASA Mental Health\nAre you passionate about creating hope for children, youth and families? At CASA Mental Health, every role contributes to our vision of a community where all children and youth are empowered to thrive.\nAbout the CASA House Program\nYou will be part of a team that provides individual, group and family therapy, social and life skills training, and on-site schooling in small classroom settings. CASA House is a live-in program for teens who need support with significant mental health and/or addiction challenges. Teens stay at CASA House for an average of four months.\nJob Details\nSalary: $55,053 to $82,580\nVacation: 20 Days\nShift structure: Monday to Friday, 7.25 hours per day\nPrimary location: Edmonton (Remote)\nUnion: Exempt\nFTE: 1.0\nStatus: Permanent\nRemote/Multi-site\nAbout the Role\nThis position provides provincial coordination and operational oversight of administrative activities supporting CASA Day Programs and House. The role primarily supports the administrative functions of all Program Managers while assisting Day and House teams in coordinating administrative workflows, maintaining consistency across regions, and facilitating effective communication, scheduling, and documentation practices.\nThe Day and House Program Administrative Coordinator supports the smooth and effective delivery of Day and House programming by overseeing shared administrative processes, managing escalations, coordinating onboarding and training logistics, and maintaining program-level tracking and reporting tools. The role requires sound judgment, strong organizational skills, and the ability to manage competing priorities while supporting alignment and consistency across multiple sites within a provincially coordinated environment.\nThe Day Programs and House Administrative Coordinator will:\nProvide provincial coordination of administrative operations supporting CASA House and Day Programs leaders across all regions.\nAct as the primary administrative partner to Program Managers for CASA House and Day Programs related operational needs.\nCoordinate regional administrative workflows to ensure consistency, efficiency, continuity of programming, and alignment across CASA House and Day Programs sites.\nMonitor operational issues, trends, and risks impacting CASA House and Day Programs administration and escalate appropriately.\nCoordinate updates to templates, trackers, shared inboxes, calendars, and documentation practices as necessary to ensure consistency across House and Day programs.\nCoordinate administrative onboarding logistics for new CASA House and Day Programs staff, including timelines, documentation, access coordination, and training requirements.\nSupport continuity by documenting administrative processes and ensuring program knowledge is maintained and accessible across regions.\nCoordinate scheduling and logistics for provincial CASA House and Day Programs meetings, Program Manager meetings, working groups, and other operational meetings as required.\nManage or oversee shared inboxes and calendars related to CASA House and Day Programs Leaders, ensuring timely and appropriate responses and follow-up.\nFacilitate communication between Program Managers, CASA teams, internal careholders, and external partners as required.\nPrepare summaries, reports, data extracts, and other administrative information to support Program Managers and leadership decision-making.\nCoordinate administrative aspects of ordering, VISA reconciliation, billing, invoicing, expense tracking, or reporting processes as required in support of Program Managers.\nSupport administrative coordination of staff scheduling related to House operations.\nIdentify opportunities to improve administrative processes and support consistent practices across CASA House and Day Programs locations.\nKnowledge, Skills and Abilities\nProficiency in Microsoft 365 Suite including SharePoint, Teams, Outlook and Excel.\nHigh level of accuracy with data entry. \nExcellent calendar management, coordinating multiple calendars.\nExcellent verbal and written communications skills.\nExcellent attention to detail, multitasking, organizational and time management skills. \nDemonstrated ability to take initiative, prioritize and navigate shifting priorities as needed.\nMust be able to complete assigned duties independently and take strong initiative to action decisions and identify future direction.\nAbility to work with sensitive and confidential materials and maintain a high level of confidentiality.\nAbility to transcribe information and create meeting minutes from recordings or meetings.\nAbility to maintain accuracy while multitasking or working under pressure.\nMinimum typing of 50wpm with 95% accuracy.\nQualifications and Experience\nBachelor’s degree or diploma in business administration, office management or a relevant field, or related equivalency.\nA minimum of five years of related administrative experience or related equivalency.\nConditions of Employment\nA satisfactory Criminal Records Check with Vulnerable Sector Search and Child Intervention Check. This would be the financial responsibility of the successful candidate.\nYour Well-Being Matters\nAt CASA, we know a career in mental health is more than just a job, it’s a calling. That’s why we take care of the people who make that care possible. We offer competitive benefits, opportunities for growth, and the support you need to rest, recharge and continue making a difference.\nWhat We Offer:\nEmployer-paid health and dental benefits, including $750 per paramedical practitioner and $2,000 annually in mental health services.\nFlexible Spending Account that allows you choose between Health Spending, Personal Spending, your RRSP or CASA Pension Plan.\nDefined contribution pension plan with generous employer match.\nFive paid wellness days plus a holiday break in December to spend time with loved ones.\nPaid time off for illness, bereavement, moving and education.\nUp to 12 weeks parental leave top-up so you can spend precious time with your new addition.\nAccess to our Employee Assistance Program (EAP) and a range of employee discounts.\nOngoing learning and growth opportunities including annual training events such as Indigenous Knowledges Day.\nRecognition and community-building through employee appreciation events, team celebrations and opportunities to connect across CASA locations.\nApply today to start making a difference for Alberta’s children and families!Your success matters to us. If there is anything we can do to make the application or interview process more accessible for you, please let us know at \nClosing Date: September 30, 2026\nPlease quote the following competition number in your application materials 26-152.","description_format":"text","description_chars":6764,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Growth opportunities","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Mental Health","Books","Higher Education","Coaching & Mentoring"],"lifecycle":[{"event":"open","at":"2026-09-24T04:57:05Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":24,"reasons":["conf:0","win:early"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/apsa-day-programs-and-house-administrative-coordinator-casa-mental-health","json_url":"https://alion.io/job/apsa-day-programs-and-house-administrative-coordinator-casa-mental-health.json","meta":{"generated_at":"2026-09-24T11:26:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}