{"id":3546719,"url":"https://alion.io/job/aqua-membranes-office-assistant","title":"Office Assistant","company":{"id":3783929,"name":"Aqua Membranes","domain":"aquamembranes.com","url":"https://alion.io/company/aqua-membranes","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Knoxville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":70000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-30T21:03:53Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-04T11:07:47Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Position Summary\nThe Office Assistant provides administrative and organizational support across multiple departments, including executive leadership, Human Resources, Productionand Accounting.\nPrincipal Work Activities\nExecutive & Administrative Support\nCoordinate travel arrangements for the CEO, including flights, hotels, rental vehicles, ground transportation, and itineraries.\nManage travel changes, cancellations, and related documentation as needed.\nSchedule meetings, coordinate calendars, prepare meeting materials, and assistwith other executive administrative needs.\nHuman Resources Support\nAssistwith onboarding, new-hire paperwork, employee records, and personnelfile maintenance.\nSupport HRIS updates, employee communications, and general HR administrative tasks.\nAssistwith scheduling interviews, coordinating training sessions, and preparing HR documents.\nHelp organize employee engagement activities, recognition programs, and company-wide communications.\nMaintain confidentiality when handling employee information and sensitive company records.\nAccounting & Finance Support\nAssistwith organizing invoices, receipts, expense reports, and other financial documentation.\nSupport employee expense reimbursements and corporate travel expense tracking.\nAssistwith data entry, recordkeeping, and preparation of documentation for accounting processes.\nHelp maintain accurate records and provide administrative support during month-end or other reporting activities as needed.\nEvent Planning & Group Travel\nPlan and coordinate company meetings, leadership meetings, employee events, holiday celebrations, and other corporate functions.\nCoordinate group travel arrangements, including flights, hotel room blocks, rental vehicles, and transportation.\nCommunicate travel details, schedules, itineraries, and event information to employees and leadership.\nWork with hotels, venues, transportation providers, and other vendors to coordinate logisticsand negotiate pricing when appropriate.\nTrack event and travel budgets, manage reservations, and maintainaccurate\nattendeelists and confirmations.\n\nEnsure event and travel arrangements are organized, cost-effective, and aligned with company expectations.\nGeneral Office Support\nServe as a professional and welcoming point of contact for employees, visitors, and vendors.\nAssistwith special projects and cross-functional administrative needs.\nMonitor office supplies and coordinate general office needs.\nAssist the VP of Operations with administrative tasks for production needs.\nPerform other duties as assigned.\nQualifications\nHigh school diploma or equivalent required.\nExperience coordinating business travel, group travel, or corporate events strongly preferred.\nProficiencyin Microsoft Office, particularly Excel, Outlook, Word, and related administrative tools.\nStrong organizational skills and exceptional attention to detail.\nExcellent written and verbal communication skills.\nAbility to manage competing priorities, meet deadlines, and work independently.\nDemonstrated discretion and ability to maintainconfidentiality.\nStrong customer service skills and a professional, collaborative approach.\n“Aqua Membranes, Inc. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.”","description_format":"text","description_chars":3397,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Advanced Materials"],"lifecycle":[{"event":"open","at":"2026-10-30T21:03:53Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":127500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":25,"reasons":["conf:0","win:early"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/aqua-membranes-office-assistant","json_url":"https://alion.io/job/aqua-membranes-office-assistant.json","meta":{"generated_at":"2026-11-04T13:54:51Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":21023,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3783929},"rest":"https://alion.io/mcp/rest/get_company?id=3783929"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faqua-membranes-office-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faqua-membranes-office-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faqua-membranes-office-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aqua-membranes-office-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faqua-membranes-office-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3546719}},{"tool":"search_jobs","arguments":{"company":"aquamembranes.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3546719},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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