{"id":1875812,"url":"https://alion.io/job/arabiat-administrative-coordinator","title":"Administrative Coordinator","company":{"id":3897872,"name":"Arabiat","domain":"arabiat-eg.com","url":"https://alion.io/company/arabiat-2","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Giza, Egypt"],"countries":["EG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":58000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":4190},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-01T17:43:28Z","employer_posted_date":null,"last_verified_at":"2026-10-01T17:43:28Z","board_verified":false,"closed_at":null,"days_open":11,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":11},"description":"Job Summary\nWe are looking for a highly organized and detail-oriented Admin Coordinator to support the day-to-day administrative operations of the company. The role will be responsible for coordinating office activities, maintaining accurate records, supporting internal teams, and ensuring that administrative tasks are completed efficiently and on time.\nThe ideal candidate is proactive, organized, detail-oriented, and able to manage multiple priorities in a fast-paced work environment.\n\nKey Responsibilities\nAdministrative OperationsCoordinate daily administrative activities and ensure smooth office operations.\n\nHandle incoming calls, correspondence, emails, and administrative requests.\n\nPrepare and organize documents, reports, forms, and presentations as required.\n\nMaintain accurate and up-to-date administrative records and filing systems.\n\nCoordinate meetings, appointments, visitors, and internal events when required.\n\nMonitor office supplies and coordinate replenishment when needed.\n\nCoordination & CommunicationCoordinate with internal departments to follow up on administrative requests and requirements.\n\nAct as a point of contact between employees, suppliers, and external service providers.\n\nFollow up on pending tasks and ensure deadlines are met.\n\nCommunicate administrative updates and requirements clearly to relevant stakeholders.\n\nProcurement & Vendor SupportAssist with purchasing office supplies, equipment, and administrative requirements.\n\nCoordinate with suppliers and service providers regarding quotations, orders, deliveries, and invoices.\n\nMaintain records of suppliers, quotations, purchase requests, and related documentation.\n\nSupport the administration team in monitoring service quality and resolving routine vendor issues.\n\nFacilities & Office SupportSupport day-to-day office and facility requirements.\n\nCoordinate maintenance, cleaning, security, and other office-related services.\n\nReport and follow up on office maintenance or facility issues.\n\nEnsure that common areas and office resources are properly maintained.\n\nDocumentation & ReportingPrepare regular administrative reports and trackers.\n\nMaintain confidential employee and company documents as required.\n\nEnsure proper organization and retention of administrative records.\n\nSupport management with administrative data and reports when requested.\n\nRequirements\nJob Requirements\nBachelor’s degree in Business Administration, Management, or a related field.\n\n1–3 years of experience in administration, office coordination, or a similar role.\n\nStrong organizational and time-management skills.\n\nExcellent communication and interpersonal skills.\n\nGood command of Microsoft Office, particularly Excel, Word, and PowerPoint.\n\nGood written and verbal English communication skills.\n\nAbility to manage multiple tasks and work effectively under deadlines.\n\nStrong attention to detail and follow-up skills.\n\nProfessional attitude with good problem-solving and coordination abilities.\n\nPreferred Qualifications\nExperience working with an ERP or HR system is an 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