{"id":3880364,"url":"https://alion.io/job/arada-executive-assistant","title":"Executive Assistant","company":{"id":1912151,"name":"Arada","domain":"arada.com","url":"https://alion.io/company/arada-com","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dubai, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-16T07:15:55Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-11-07T04:50:53Z","board_verified":true,"closed_at":null,"days_open":22,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":22},"description":"About us\nAt Arada, we create communities that inspire healthier, happier and more meaningful lives. Through innovative developments, exceptional customer experiences and a commitment to sustainability, we are shaping places where people can live, work and thrive.\nJoining Arada means becoming part of a collaborative, ambitious and forward-thinking team dedicated to delivering excellence across every aspect of our business.\nRole Purpose:\nHighly organised and proactive Executive Assistant with extensive experience supporting senior executives in fast-paced, confidential, and deadline-driven environments. Skilled in executive calendar management, senior leadership coordination, travel planning, meeting preparation, stakeholder management, and cross-functional support, with strong proficiency in AI tools and digital productivity platforms to improve speed, accuracy, and workflow efficiency.\nThe EA will demonstrate sound judgement, discretion, and the ability to anticipate executive needs while ensuring seamless support to a senior executive and their wider leadership network.\nKey Responsibilities:\nManage the executive’s calendar end-to-end, prioritizing meetings, resolving conflicts, protecting focus time, and ensuring alignment with key business priorities\n\nCoordinate complex internal and external meetings, including senior leadership meetings, board-related sessions, strategic discussions, external stakeholder engagements, and business reviews.\n\nUse approved AI tools to summarize meetings, extract action items, draft routine communications, organize information, and improve the speed and quality of administrative outputs.\n\nPrepare agendas, briefing packs, presentations, minutes, action trackers, and follow-up communications with accuracy, discretion, and attention to deadlines.\n\nAct as a professional first point of contact for senior leaders, board members, external partners, advisors, and internal stakeholders.\n\nManage confidential correspondence, documents, approvals, travel, expenses, purchase requests, and administrative workflows.\n\nLeverage AI-enabled calendar, email, task management, transcription, and productivity tools to streamline recurring processes and improve executive efficiency.\n\nSupport the executive in using AI tools for leadership productivity, including summarizing long documents, preparing talking points, comparing information, organizing data, and identifying follow-up actions.\n\nTrack key deliverables and commitments across multiple business workstreams, proactively escalating risks, delays, and dependencies where required.\n\nSupport the coordination of key business and governance calendars, ensuring important milestones, meetings, deadlines, and deliverables are effectively planned and tracked.\n\nMaintain highly organized digital filing systems, ensuring documents are accurate, version-controlled, easy to retrieve, and managed in line with confidentiality requirements.\n\nUse strong judgement to filter requests, anticipate needs, and ensure the executive is fully prepared for meetings, decisions, and stakeholder engagements.\n\nProvide wider administrative and coordination support to the executive’s leadership network as required.\n\nWhat you'll bring:\nMinimum 10 years’ experience as an Executive Assistant, Personal Assistant, or senior administrative professional supporting C-suite or senior executives.\n\nExperience supporting a CEO, C-suite executive, Group Executive, Board, or senior leadership team is strongly preferred.\n\nExperience working in a complex corporate environment with exposure to senior-level stakeholder management, confidential information, governance, and business-critical activities.\n\nAdvanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, OneNote, SharePoint, and approved AI productivity tools such as Microsoft Copilot or equivalent.\n\nExperience with travel booking, expense management, and digital workflow systems.\n\nDemonstrated ability to manage highly sensitive and confidential information with discretion, integrity, and sound judgement.\n\nExcellent written and verbal communication skills, with the ability to draft polished correspondence and engage confidently with senior stakeholders.\n\nBachelor’s degree or equivalent professional experience preferred\n\nValid UAE driving licence\n\nUsing GenAI in Your Application Process\nTo support a fair and consistent experience for all candidates, we ask that assessments and interviews are completed independently and without assistance from generative AI tools. This ensures we understand your strengths, your thinking, and how you approach real situations.\nWhy join Arada?\nAt Arada, you'll have the opportunity to contribute to projects that transform communities while working alongside talented professionals in a culture that values innovation, collaboration and continuous growth. We are committed to creating an inclusive workplace where everyone has the opportunity to thrive and make a meaningful impact.\nEqual Opportunity Statement\nArada is committed to creating a diverse and inclusive workplace. 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