{"id":1962406,"url":"https://alion.io/job/arcadis-project-coordinator-project-administrator-gwe-pmo-contracts-procurement-operations","title":"Project Coordinator / Project Administrator – PMO (Contracts & Procurement Operations)","company":{"id":48386,"name":"Arcadis","domain":"arcadis.com","url":"https://alion.io/company/arcadis","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Eightfold","truth_index":{"grade":"C","score":60,"open_postings":372,"ghost_share":0.457,"stale_share":0.04,"repost_share":0.758,"time_to_fill_p50_days":50,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Middletown, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":80000,"currency":"USD","period":"year","gross":null,"usd_annual":80000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-30T20:19:41Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-11-06T02:18:28Z","board_verified":true,"closed_at":null,"days_open":36,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":35},"description":"Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.\nWe are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.\nRole description:\nThe Administrator, GWE PMO (Contracts & Procurement Operations), supports capital, facilities, and project-based initiatives through procurement coordination, contract administration, purchase order management, vendor engagement, project controls, financial tracking, and documentation management. This role serves as a key liaison between project teams, vendors, procurement, finance, consultants, and site stakeholders to ensure projects are executed efficiently, comply with internal procedures, and maintain accurate financial and project records.\nThis position is based in Groton, CT and follows a hybrid work arrangement, with employees expected to work on-site three days a week.\nRole accountabilities:\nCoordinate purchase order requests, change orders, contract routing, requisition submissions, and procurement approvals for capital and operational projects.\nSupport contract administration activities, including contract execution, vendor agreements, proposal reviews, DocuSign workflows, and contract documentation management.\nServe as a primary point of contact for vendors and project teams regarding quotes, invoices, payment documentation, and procurement-related requests.\nMaintain capital requisition trackers and purchase order status reports to support governance reviews, project controls, and leadership reporting requirements.\nSupport multiple projects simultaneously by coordinating requests and communications among project managers, consultants, procurement teams, finance teams, vendors, and site stakeholders.\nMonitor project financial information, budgets, commitments, and expenditures to ensure accurate tracking and reporting.\nAssist in the review and processing of invoices, contracts, purchase orders, and change orders while ensuring compliance with company procedures.\nMaintain SharePoint repositories, procurement records, contract files, project documentation, and audit-ready records in accordance with document retention and naming standards.\nIdentify and resolve procurement, contract, and financial discrepancies in collaboration with project teams and stakeholders.\nProvide guidance and support to project coordinators and team members on procurement procedures, contract workflows, documentation requirements, and related processes.\nQualifications & Experience:\nBachelor’s degree in Accounting, Finance, Business Administration, or a related field required.\n3 to 5 years of experience in accounting, procurement, contract administration, purchase order management, invoice review, change order processing, or project controls within a construction, facilities, engineering, or project-based environment.\nProficiency with accounting and procurement systems, Microsoft Excel, and Microsoft Office applications.\nStrong analytical skills with the ability to review financial and project data, identify trends, investigate discrepancies, and provide actionable recommendations.\nDemonstrated attention to detail and accuracy in maintaining financial records, contracts, procurement documentation, and project reporting.\nExcellent verbal and written communication skills, with the ability to collaborate effectively with project teams, vendors, finance, leadership, clients, and other stakeholders.\nStrong organizational and time-management skills, with the ability to manage multiple projects, priorities, and deadlines in a fast-paced environment.\nProven problem-solving abilities and experience supporting compliance, document control, audit readiness, and project record management.\nWhy Arcadis?\nWe can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.\nYou’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.\nTogether, we can create a lasting legacy.\nJoin Arcadis. Create a Legacy.\nOur Commitment to Equality, Diversity, Inclusion & Belonging\nWe want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.\nArcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $60,000 - $80,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.","description_format":"text","description_chars":5690,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Equity","Hybrid work","Life insurance","Parental leave"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","Transport Infrastructure","Civil & Structural Engineering","Environmental Science"],"lifecycle":[{"event":"open","at":"2026-10-06T16:07:29Z"},{"event":"close","at":"2026-10-19T23:33:56Z"},{"event":"reopen","at":"2026-10-21T19:06:12Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 121 · green card filings: 17","filings_12m":121,"filings_prev_12m":122,"green_card_filings_12m":17,"median_offered_wage_usd":103478,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":64,"band":"ok","label":"Likely open","p_open":1,"p_active":0.855,"p_room":0.75,"age_days":35,"expected_fill_days":50,"reasons":["conf:5","velocity","win:late","comp:brand"],"computed_at":"2026-11-05T05:54:30Z"},"pay":{"stated_usd_annual":80000,"is_top_pay":true},"html_url":"https://alion.io/job/arcadis-project-coordinator-project-administrator-gwe-pmo-contracts-procurement-operations","json_url":"https://alion.io/job/arcadis-project-coordinator-project-administrator-gwe-pmo-contracts-procurement-operations.json","meta":{"generated_at":"2026-11-06T03:16:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5467,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":48386},"rest":"https://alion.io/mcp/rest/get_company?id=48386"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Farcadis-project-coordinator-project-administrator-gwe-pmo-contracts-procurement-operations"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Farcadis-project-coordinator-project-administrator-gwe-pmo-contracts-procurement-operations"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Farcadis-project-coordinator-project-administrator-gwe-pmo-contracts-procurement-operations"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/arcadis-project-coordinator-project-administrator-gwe-pmo-contracts-procurement-operations\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Farcadis-project-coordinator-project-administrator-gwe-pmo-contracts-procurement-operations"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1962406}},{"tool":"search_jobs","arguments":{"company":"arcadis.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1962406},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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