{"id":2186925,"url":"https://alion.io/job/arcadis-project-coordinator","title":"Project Coordinator","company":{"id":48386,"name":"Arcadis","domain":"arcadis.com","url":"https://alion.io/company/arcadis","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Eightfold","truth_index":{"grade":"C","score":59,"open_postings":465,"ghost_share":0.482,"stale_share":0.017,"repost_share":0.781,"time_to_fill_p50_days":49,"computed_at":"2026-10-16T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":96000,"max":115000,"currency":"USD","period":"year","gross":null,"usd_annual":115000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Project","optional":false},{"name":"Outlook","optional":false},{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-10-04T18:50:25Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-16T08:16:05Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.\nWe are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.\nPosition Summary\nThe Project Coordinator supports the planning, execution, and completion of projects by coordinating schedules, resources, documentation, communications, and administrative activities. This role works closely with project managers, stakeholders, vendors, and team members to ensure projects are delivered on time, within budget, and in accordance with organizational standards and objectives.\nThe ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced construction environment.\nKey Responsibilities\nProject Planning and Coordination\nAssist in developing and maintaining project schedules, work plans, and milestones.\nCoordinate and monitor project activities progress, project deliverables, and upcoming construction activities and ensure tasks are completed according to established timelines.\nTrack project progress and identify potential schedule delays or risks.\nSupport Director of Capital Program in managing multiple concurrent projects.\nSupport Director of Capital Program in the day-to-day administration and coordination of active construction projects. \nTrack contractor progress, project deliverables, and upcoming construction activities. \nCoordinate project logistics and support issue resolution to minimize impacts to schedule and operations as directed by the Director of Capital Program\nAssist with construction phase planning, sequencing, and closeout activities.\nCommunication and Stakeholder Management\nSchedule and facilitate project meetings, including preparing agendas and documenting meeting minutes.\nMaintain and update project schedules, action item logs, and milestone trackers.\nMonitor construction progress and identify potential schedule risks or delays.\nCoordinate meetings to review schedule performance and recovery plans.\nPrepare schedule updates and reports for project stakeholders.\nFollow up on outstanding issues and commitments to support project progress.\nManage stakeholder action item logs\nCoordinate with facility stakeholders to minimize disruption to ongoing operations.\nSupport collaboration among cross-functional teams.\nDocumentation and Reporting\nMaintain project records, contracts, correspondence, and other project documentation. \nTrack document review status and coordinate timely responses from project stakeholders.\nEnsure project files are organized, current, and maintained in accordance with document control procedures.\nTrack project deliverables and ensure documentation is complete and up to date.\nPrepare project reports, presentations, dashboards, and performance metrics.\nSupport document control and version management processes.\nBudget and Resource Tracking\nAssist with tracking project budgets, expenditures, and forecasts.\nProcess invoices, purchase orders, and other project-related financial documentation.\nSupport change order tracking and documentation.\nMonitor resource allocation and support procurement activities as needed.\nIdentify and report budget variances or cost concerns.\nRisk and Quality Management\nSupport project risk identification and mitigation efforts.\nTrack project issues and action items through resolution.\nAssist in ensuring compliance with organizational policies, procedures, and quality standards.\nParticipate in project closeout activities and lessons learned reviews.\nQualifications\nRequired\nBachelor's degree in Business Administration, Project Management, Construction Management, Engineering, or a related field.\n2+ years of project coordination, project administration, or related experience.\nStrong organizational and time management skills.\nExcellent written and verbal communication skills.\nProficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.\nAbility to manage multiple priorities in a fast-paced environment.\nExperience supporting capital projects, construction, engineering, or infrastructure programs.\nExperience supporting renovation and modernization projects in occupied buildings.\nKnowledge of project phasing, decanting, temporary facilities, and operational continuity planning.\nExperience coordinating projects within healthcare, higher education, laboratory, commercial office, or other actively occupied environments.\nFamiliarity with project management methodologies and principles.\nExperience with project management and document management platforms such as Procore, e-Builder, PMWeb, Smartsheet, Primavera P6, or Microsoft Project.\nKnowledge of construction schedules and project controls.\nCAPM, PMP, or other project management certification.\nPreferred\nKey Competencies\nConstruction Project coordination\nOrganization and attention to detail\nCommunication and stakeholder relationship management\nProblem-solving & issue resolution\nTime management & Attention to detail\nBudget tracking and reporting\nTeam collaboration\nDocument control and project administration\nRisk and change management\nCustomer service orientation\nSchedule and milestone tracking\nCommunication and relationship management\nOrganizational effectiveness\nWorking Conditions\nPrimarily office-based with occasional site visits or travel as required.\nAbility to attend meetings both in person and virtually.\nMay support multiple projects and project teams simultaneously.\nWhy Arcadis?\nWe can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.\nYou’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.\nTogether, we can create a lasting legacy.\nJoin Arcadis. Create a Legacy.\nOur Commitment to Equality, Diversity, Inclusion & Belonging\nWe want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.\nArcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is USD$96,000 - $115,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.","description_format":"text","description_chars":7424,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Equity","Life insurance","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","Science & Engineering","Civil & Structural Engineering","Environmental Science"],"lifecycle":[{"event":"open","at":"2026-10-09T16:44:46Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 121 · green card filings: 17","filings_12m":121,"filings_prev_12m":122,"green_card_filings_12m":17,"median_offered_wage_usd":103478,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.857,"p_room":1,"age_days":11,"expected_fill_days":49,"reasons":["conf:2","velocity","win:early","comp:brand"],"computed_at":"2026-10-16T05:45:00Z"},"pay":{"stated_usd_annual":115000,"is_top_pay":true},"html_url":"https://alion.io/job/arcadis-project-coordinator","json_url":"https://alion.io/job/arcadis-project-coordinator.json","meta":{"generated_at":"2026-10-16T08:46:36Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6759,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":48386},"rest":"https://alion.io/mcp/rest/get_company?id=48386"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Farcadis-project-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Farcadis-project-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Farcadis-project-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/arcadis-project-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Farcadis-project-coordinator"}]}