HR & Payroll Specialist with German

About a role:

Proper and transparent implementation of payroll and administration tasks. Ensuring accurate monthly payroll and travel expense accounting. Audit-compliant maintenance of payroll records.

Responsibilities:

• Perform all personnel-related tasks, including the preparation and execution of ongoing payroll accounting for an assigned group of employees.
• Enter and maintain payroll-relevant data in SAP using manual entries, batch processing, and interface procedures.
• Review payroll results based on payroll run logs, individual payroll results, and accounting outputs.
• Apply in-depth knowledge of legal and operational payroll regulations.
• Implement and document changes to operational rules, particularly in time management.
• Advise employees and managers on payroll-related matters, legal regulations, social security, taxation, and employment law.
• Process specialized personnel topics such as garnishments, DEÜV notifications, certifications, age-related matters, travel expenses, and similar topics.
• Prepare statistics, reports, and evaluations.
• Participate in projects and cross-functional initiatives.
• Perform special and ad hoc tasks as required.
• Ensure proper documentation and filing in compliance with internal policies and operational regulations.
• Maintain audit-proof records and ensure correct archiving of personnel and payroll documents.
• Train decentralized time data administrators and logbook keepers in accordance with operational regulations and time management documentation.
• Provide ongoing support related to time data and payroll processes.
• Maintain personnel master data, time data, vacation quotas, and absences.
• Process payroll runs, corrections, transfers, and terminations.
• Handle incorrect billing cases and reconcile payroll accounts.
• Implement personnel measures, tariff increases, and statutory reporting obligations in SAP.
• Process requests from authorities and respond to internal and external inquiries.
• Collaborate on special payroll and HR-related tasks and temporary project teams.

Requirements:

• University or technical college degree, completed commercial training, or equivalent professional qualification.
• Proven professional experience in payroll accounting, HR administration, or personnel services.
• Payroll certification (e.g. ALGA) is an advantage.
• Practical experience with SAP payroll and HR modules is required.
• Very good command of SAP and PC-based office applications.
• Solid knowledge of:
  • Payroll and archive regulations
  • Collective agreements (MTV) and tariff regulations
  • Income tax tables and social security contribution tables
  • Personnel files, forms, receipts, statistics, and SAP documentation
• Fluent in German and English (C1 level)

Behavioral Competencies:

• Strong result orientation with a clear focus on achieving objectives.
• High sense of responsibility and ownership.
• Team-oriented mindset with strong customer and stakeholder focus.
• Independent, decisive, and solution-oriented working style.
• Excellent communication skills, both written and verbal.
• Ability to work accurately and with strong attention to detail.
• Stress resilience and adaptability in a dynamic working environment.
• Well-structured approach with strong planning and organizational skills.