{"id":3038362,"url":"https://alion.io/job/archy-executive-assistant","title":"Executive Assistant","company":{"id":33591,"name":"Archy","domain":"archy.com","url":"https://alion.io/company/archy-com","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":92,"open_postings":3,"ghost_share":0,"stale_share":0.333,"repost_share":0,"time_to_fill_p50_days":42,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"MT","utc_offset_min":-7,"utc_offset_max":-7},"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":120000,"max":140000,"currency":"USD","period":"year","gross":null,"usd_annual":140000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"AI Agents","optional":false},{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-21T21:20:42Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-22T20:12:24Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About Archy\nSmile! Those teeth you are showing deserve the best care you can give them, yet the status quo of the software your dentist uses today is outdated.\nArchy is a Series C vertical SaaS solution revolutionizing the dental practice management space - giving dental providers AI agents and software that lets them do what they do best (be dentists!) while we handle the more technical sides of running their practice business.\nJob Description\nThis is our first Executive Assistant hire, supporting three members of our founding and executive team: our CEO, COO, and CTO. You'll be the person who makes their weeks work, bringing structure, organization, and thoughtful coordination to a fast-moving environment. This role is ideal for someone who has operated in an early-stage startup, thrives in ambiguity, anticipates what’s needed, and is excited to build the Executive Assistant function at Archy from the ground up.\nThis is not a task-taking role. You'll be making judgment calls daily about what deserves an executive's time, what can wait, and what shouldn't happen at all. You'll have visibility into highly sensitive and confidential information across nearly every part of the company, and we’ll expect you to handle that access with exceptional discretion and judgment. Just as importantly, you'll use that context to anticipate needs and get ahead of problems rather than react to them.\nJob Responsibilities\nCalendar Management: Own complex calendars for three executives, using judgment to prioritize competing demands, protect focus time, and structure days around the highest-impact work.\n\nTravel Coordination: Own end-to-end domestic travel, including flights, hotels, ground transportation, and detailed itineraries, with the ability to quickly adjust when plans change.\n\nMeeting Preparation & Follow-Through: Ensure agendas and pre-reads are ready in advance, capture key decisions and action items, and drive follow-through on commitments.\n\nExecutive Communication: Serve as a trusted extension of the executives you support, communicating with professionalism, sound judgment, and discretion across internal and external stakeholders.\n\nBoard & Investor Coordination: Manage scheduling and logistics across board members, investors, and internal stakeholders, and ensure follow-ups don’t fall through the cracks.\n\nEvent Planning: Coordinate leadership offsites, team and customer dinners, and key company events, including our annual company offsite and user conference.\n\nExecutive Operations: Manage expense reporting, vendor and subscription administration, and route contracts and requests to the appropriate owners.\n\nCross-Functional Follow-Through: Keep priorities moving by proactively following up with senior leaders on deadlines, decisions, and commitments on behalf of the executives you support.\n\nJob Requirements\n5+ years supporting senior executives, ideally including a founder or CEO at a high-growth company\n\nStrong judgment. You can say no on someone's behalf and be right, and you know which decisions to make yourself versus escalate\n\nExceptional discretion when handling sensitive and confidential information is non-negotiable\n\nAnticipation. You solve problems before they're raised rather than waiting to be asked\n\nExcellent written communication, including the ability to write convincingly in someone else's voice\n\nObsessive follow-through. You have your own system for tracking commitments and you never need to be reminded twice\n\nComfort with constant change and the ability to adapt quickly when priorities and plans shift\n\nDirectness and confidence to push back when needed and hold senior leaders accountable to deadlines and commitments\n\nLeverage AI tools and automation in everyday work to move faster, improve outcomes and continuously raise the bar on how we operate\n\nFluency with Google Workspace, Slack, and comfort adopting new tools quickly\n\nPreferred time zone work locations in Central Standard and Mountain Time\n\nNice to have\nExperience as the first or only EA at a company, building the function rather than inheriting it\n\nExperience supporting multiple executives at once\n\nWhat We Offer:\nHealth & Wellness: Comprehensive medical, dental, and vision coverage for you and your family, plus Spring Health and One Medical access.\n\nCompetitive Compensation: Base pay and equity, 401(k) with company match, and performance-based incentives (bonus or commission eligibility by role).\n\nFlexibility & Remote Support: Full remote-friendly culture, home office stipend, and flexible time off to rest and recharge (policies vary by role).\n\nTeam Connection: Annual all-company offsites to collaborate and connect in person.","description_format":"text","description_chars":4678,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events","Equity","Flexible time off","Home office"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Practice Management Software"],"lifecycle":[{"event":"open","at":"2026-10-21T22:02:55Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":42,"reasons":["conf:1","win:early"],"computed_at":"2026-10-22T06:10:10Z"},"pay":{"stated_usd_annual":140000,"is_top_pay":true},"html_url":"https://alion.io/job/archy-executive-assistant","json_url":"https://alion.io/job/archy-executive-assistant.json","meta":{"generated_at":"2026-10-22T22:46:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8163,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":33591},"rest":"https://alion.io/mcp/rest/get_company?id=33591"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Farchy-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Farchy-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Farchy-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/archy-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Farchy-executive-assistant"}]}