{"id":4286999,"url":"https://alion.io/job/arco-designbuild-executive-assistant","title":"Executive Assistant","company":{"id":2334681,"name":"ARCO Design/Build","domain":"arcodb.com","url":"https://alion.io/company/arcodb","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Charleston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":null,"max":28000,"currency":"USD","period":"month","gross":null,"usd_annual":336000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-11-13T20:28:16Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-15T04:15:48Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"ABOUT YOU\nYou’re an organized, proactive administrative professional who enjoys helping leaders and project teams stay focused and move work forward. You take ownership of details, follow through on commitments, communicate clearly, and know when to resolve a routine issue yourself or bring it to a leader’s attention. You’re comfortable balancing changing priorities and handling confidential information with discretion.\nIn this full-time role, you’ll provide administrative and operational support to an Division Manager and work closely with project teams and internal and external partners. Construction or project-administration experience is a plus.\nA DAY IN THE LIFE\nManage calendars, meeting requests, interviews, travel arrangements, and meeting logistics; make sure participants have the information and materials they need.\n\nPrepare and format correspondence, meeting agendas and minutes, weekly updates, proposals, bid instructions, timesheets, expense reports, and other business documents.\n\nTrack action items, deadlines, approvals, and follow-ups; flag delays, missing information, or competing priorities to the appropriate leader.\n\nSupport project managers with proposal and capabilities packages, project folders, administrative forms, and project setup, handoff, and closeout documentation.\n\nMaintain assigned project and regional trackers, records, and administrative calendars, including items related to licenses, renewals, insurance documents, and training.\n\nHelp collect and organize project updates and information for leadership reports, reviews, and presentations.\n\nAssist with expense documentation, onboarding coordination, training, team and client events, and other approved activities.\n\nSupport day-to-day office needs, including supplies, meeting spaces, mail, deliveries, visitors, shared equipment, and service requests.\n\nIdentify recurring administrative gaps and suggest practical improvements to checklists, templates, files, or workflows.\n\nProtect confidential information and follow company procedures. Decisions involving project scope, technical matters, finances, contracts, or business commitments remain with the designated leaders.\n\nNECESSARY QUALIFICATIONS\nThree to ten years of related administrative or operations experience.\n\nHigh school diploma or equivalent.\n\nProficiency with Microsoft Office, particularly Word and Excel; familiarity with Outlook, Teams, and PowerPoint is beneficial.\n\nStrong organizational, written, and verbal communication skills, with excellent attention to detail and dependable follow-through.\n\nAbility to manage multiple assignments, adapt to changing priorities, and work effectively in a fast-paced environment.\n\nProfessional judgment and discretion when working with executives, project teams, vendors, customers, and confidential information.\n\nWillingness to learn company systems, which may include project, document-management, expense, or opportunity-tracking tools.\n\nConstruction or project-administration experience is a plus.\n\nAbility to work primarily in an office environment, use standard office equipment, and occasionally visit project sites or travel for business. \n\nAbility to sit or stand at a desk or computer, walk and climb stairs as needed, and occasionally lift office products weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\n\nWHAT WE CAN OFFER YOU\nWe are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.\nIndustry-leading performance-based bonus program\nEmployee Stock Ownership Plan (ESOP)\nTraditional and Roth 401k\nTuition reimbursement for associates\nScholarship for associates’ children up to $28,000 per child\n1-month paid sabbatical after every five years of employment, plus $5,000 for travel\n1-week paid volunteer leave each year\n100% charitable match\nMedical, dental, and vision insurance coverage\n100% paid 10-week maternity leave\nAt ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.\nFrom recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country - constructing a team of experts in architecture, design, engineering, project management, and business services. \nMAKE YOUR MOVE\nWe are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 7,500 design-build projects nationwide. We ranked #9 on ENR’s Design-Build Firms list and #34 on ENR's Top 400 Contractors list of 2026. Most importantly, our clients like us, trust us, and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person who can make a difference at ARCO? If the answer is “Yes!” we look forward to meeting you.\nARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO’s Human Resources team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers. Agencies must have a fully executed vendor agreement in place as well as written approval to submit candidates from an ARCO TA Manager for a specific position before submitting candidates.\nLEGAL DISCLAIMER\nEOE, including disability/vets","description_format":"text","description_chars":6101,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Insurance coverage","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Construction"],"lifecycle":[{"event":"open","at":"2026-11-13T22:08:30Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":63,"reasons":["conf:3","win:early","comp:brand"],"computed_at":"2026-11-15T07:52:55Z"},"pay":{"stated_usd_annual":336000,"is_top_pay":true},"html_url":"https://alion.io/job/arco-designbuild-executive-assistant","json_url":"https://alion.io/job/arco-designbuild-executive-assistant.json","meta":{"generated_at":"2026-11-15T12:51:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3084,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2334681},"rest":"https://alion.io/mcp/rest/get_company?id=2334681"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Farco-designbuild-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Farco-designbuild-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Farco-designbuild-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/arco-designbuild-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Farco-designbuild-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4286999}},{"tool":"search_jobs","arguments":{"company":"arcodb.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4286999},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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