{"id":2632056,"url":"https://alion.io/job/ardent-eagle-administrative-specialist-i","title":"Administrative Specialist I","company":{"id":4421961,"name":"Ardent Eagle Solutions","domain":"ardenteagle.com","url":"https://alion.io/company/ardenteagle","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Gaithersburg, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":29000,"max_usd":51000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Windows","optional":false}],"status":"live","first_seen_at":"2026-10-15T16:29:45Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-22T13:30:32Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Clearance\nPublic TrustOverview\nThe objective is to provide administrative support services to the Office of Financial Management Systems.\nBackground\nProvide general office support services for Office of Financial Management Systems.\nResponsibilities\nServices provided with include, but not be limited to:\nAnswers door and admits visitors in according to office procedures.\nGreets visitors and notifies appropriate staff of their arrival.\nPrepares visitor badges; records name, time of visit, and the reason for visit.\nEscorts visitors throughout facility as needed.\nPrepares outgoing mail (US Postal, Federal Express, United Parcel Service, and courier).\nSigns for mail delivered by couriers.\nSorts and distributes mail, deliveries, and messages (phone and fax).\nContacts building management regarding facility maintenance issues; notifies government staff of reported facility issues.\nAssists with the property surplus process.\nAssists with or prepares presentation and meeting materials.\nTypes memoranda, correspondence, reports, and other documents.\nFiles correspondence, memoranda, and other documents.\nNotifies appropriate staff of controlled correspondence, faxes, and important messages.\nEnsures there is a supply of sign-in/sign-out sheets at the front desk.\nFiles sign-in sheets in appropriate binders daily.\nArranges conference calls.\nAnswers the telephone, provides information to callers, and routes calls to appropriate individuals.\nPlaces outgoing calls.\nSchedules meetings for OFMS staff, including managers.\nReserves conference rooms and government vehicles for staff.\nAssists with conference room/training room rearrangement when needed for special events.\nKeeps the supply cabinet in copy room stocked and notifies government staff when supplies are low.\nKeeps the copy room stocked with paper.\nAdds paper to fax machines, copiers, and network printers.\nMakes copies of various materials; ensures collated items are in the correct order.\nUses the fax machine; ensures there is a supply of fax cover sheets.\nShreds paper; empties shredder bag when full/replace with new bag.\nPerforms other duties pertinent to OFMS.\nQualifications\nThe Administrative Assistant shall have 1 to 4 years of knowledge of personnel computers, including Windows operating environment, knowledge of Microsoft applications, e.g. Word, Excel, PowerPoint, knowledge of spelling, grammar, punctuation, and capitalization, skills as a typist who can type 45 words per minute with a 95% accuracy rate. Although other general and within scope support duties may be assigned, the specific required tasks are as follows:\nSkill Requirements:\nProficient with the Department of Commerce’s Commerce Learning Center (CLC) Cornerstone on Demand product.\nEducation\nHigh School Diploma\nLocation and Work Hours\nThis position is 100% on site.\nWork will be performed at:\nCommerce Business Systems (CBS) Solutions Center\n209 Perry Parkway, Suite 5\nGaithersburg, MD, Maryland 20877\nCompensation\nCompensation will be discussed in greater detail with candidates who advance in the interview process, allowing for a comprehensive evaluation of qualifications and alignment with role requirements.\nCompensation Disclaimer: Final compensation will be determined at the Company’s discretion based on a variety of factors, including but not limited to relevant experience, skills, education, internal equity, geographic location, and contract requirements. Not all candidates will be eligible for the upper end of the salary range.\nBenefits and EEO\nAt Ardent Eagle Solutions, we offer a comprehensive benefits package to our employees and their families:\nMedical/Dental/Vision Coverage\nMatching 401(k) Plan\nContinuing Education Assistance\nPaid Time Off\nFree parking is available for the night shift Operations Watch Officers\nThis job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned. Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.\nArdent Eagle Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to disability or protected veteran status.","description_format":"text","description_chars":4343,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":true,"languages":[]},"benefits":["Education assistance","Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Commerce"],"lifecycle":[{"event":"open","at":"2026-10-15T16:29:45Z"}],"visa":[],"liveness":{"score":15,"band":"cold","label":"Long shot","p_open":1,"p_active":0.43,"p_room":0.35,"age_days":6,"expected_fill_days":2,"reasons":["conf:0","velocity","win:tail","comp:junior"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/ardent-eagle-administrative-specialist-i","json_url":"https://alion.io/job/ardent-eagle-administrative-specialist-i.json","meta":{"generated_at":"2026-10-22T17:06:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17914,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4421961},"rest":"https://alion.io/mcp/rest/get_company?id=4421961"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fardent-eagle-administrative-specialist-i"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fardent-eagle-administrative-specialist-i"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fardent-eagle-administrative-specialist-i"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ardent-eagle-administrative-specialist-i\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fardent-eagle-administrative-specialist-i"}]}