{"id":3036605,"url":"https://alion.io/job/ares-management-administrative-assistant-2","title":"Administrative Assistant","company":{"id":704273,"name":"Ares Management","domain":"aresmgmt.com","url":"https://alion.io/company/ares-management","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":77,"open_postings":13,"ghost_share":0,"stale_share":0.923,"repost_share":0,"time_to_fill_p50_days":22,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":56000,"max_usd":103000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-31T00:00:00Z","employer_posted_date":"2026-08-31","last_verified_at":"2026-11-03T21:41:53Z","board_verified":true,"closed_at":null,"days_open":65,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":65},"description":"Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.\nJob Description\nAres Management is seeking a Receptionist-front desk support to staff, clients and vendors in our New York office and in addition to providing administrative support to investment professionals.\nPrimary functions and essential responsibilities\nReceptionist- Front Desk Responsibilities:\nOpen and close reception front desk (8:30AM - 5:30PM)\n Act as a \"go to\" point of contact for clients and guests\nAnswer incoming calls and routing them to the appropriate parties\nAnswer emails regarding facilities and needs of the office\nMonitoring front reception area\nReserving visitor offices and overseeing communal office and meeting spaces\nReserve conference rooms and coordinate with external catering companies to provide catering for meetings\nAdministrative Assistant Responsibilities:\nProvide extensive administrative support for professionals i.e. book travel, schedule meetings, prepare expense reports, assist in creating binders, and other general administrative needs.\nPrioritize Outlook calendars for various level professionals, informing them of meeting changes and keeping them on schedule throughout the day.\nArranging catering as needed\nRegister professionals for conferences and networking events\nOther ad hoc requests as needed\nProvide back up support for other administrative professionals in the Collaboration team, including all administrative tasks for each of their primary professionals\nQualifications\nEducation: Bachelor’s Degree or equivalent work experience required\nExperience Required: 3-5 years of experience in a receptionist and administrative role, preferably in a corporate environment\nGeneral Requirements:\nKnowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint)\nExcellent telephone etiquette\nProfessional demeanor and appearance\nAbility to provide exemplary service to clients and co-workers\nExcellent verbal and written communication skills\nWell-organized, with strong attention to detail\nAbility to prioritize work and handling multiple tasks simultaneously\nFlexibility in terms of accepting process changes, variable work volume and new ideas\nA team player with the ability to work with diverse personalities\nKnowledge with Concur a plus\nReporting Relationships\nCompensation\nThe anticipated rate for this position is listed below. Total compensation may also include a discretionary performance-based bonus.\n$65,000 - $75,000\nThe firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.\nAres offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.\nThere is no set deadline to apply for this job opportunity. 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