{"id":2558198,"url":"https://alion.io/job/ares-management-administrative-assistant","title":"Administrative Assistant","company":{"id":704273,"name":"Ares Management","domain":"aresmgmt.com","url":"https://alion.io/company/ares-management","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mumbai, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":8500,"max_usd":18500,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2430},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-29T00:00:00Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-15T01:53:36Z","board_verified":true,"closed_at":null,"days_open":17,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":17},"description":"Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.\nJob Description\nShift Timings:\n8:30 PM - 5:30 AM India Time (PST)\n5:30 PM - 2:30 AM India Time (EST)\nPRIMARY FUNCTIONS AND ESSENTIAL RESPONSIBILITIES\nMeeting management\nExtensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.\nLiaising with other Executive Administrators globally when necessary.\nCoordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries. General Administration\nTimely collection and processing of team expenses for both cash and American Express using the company expense system.\nSupporting the other Executive & Admin Assistants where necessary. QUALIFICATIONS Education:\nBachelor’s Degree\nMinimum 3-12 years of experience as an Executive / Administrative Assistant supporting a team in a professional, fast paced environment. Experience / Skills Required:\nStrong attention to detail and highly organised.\nStrong client service orientation.\nEffective prioritisation of multiple professionals.\nExperience in travel coordination; domestic & international.\nUnderstanding of different time zones\nExcellent written and verbal communication skills.\nAbility to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.\nTechnical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook.Good judgment as to when to escalate issues vs. solving problems independently.\nReporting Relationships\nThere is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.","description_format":"text","description_chars":2423,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Business & SME Lending","Private Equity","Hedge Funds & Alternative Investments"],"lifecycle":[{"event":"open","at":"2026-10-14T19:51:17Z"}],"visa":[],"liveness":{"score":59,"band":"ok","label":"Likely open","p_open":1,"p_active":0.786,"p_room":0.75,"age_days":17,"expected_fill_days":24,"reasons":["conf:27","velocity","win:late","comp:brand"],"computed_at":"2026-10-16T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/ares-management-administrative-assistant","json_url":"https://alion.io/job/ares-management-administrative-assistant.json","meta":{"generated_at":"2026-10-16T06:56:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4755,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":704273},"rest":"https://alion.io/mcp/rest/get_company?id=704273"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fares-management-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fares-management-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fares-management-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ares-management-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fares-management-administrative-assistant"}]}