{"id":3014129,"url":"https://alion.io/job/ares-management-executive-assistant-3","title":"Executive Assistant","company":{"id":704273,"name":"Ares Management","domain":"aresmgmt.com","url":"https://alion.io/company/ares-management","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":9,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":20,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":82000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":11},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-02T00:00:00Z","employer_posted_date":"2026-09-02","last_verified_at":"2026-10-22T19:50:56Z","board_verified":true,"closed_at":null,"days_open":51,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":51},"description":"Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.\nJob Description\nSummary:\nAres is currently seeking an Executive Assistant to join the team in the London office. The Executive Assistant will also be part of the broader Administrative function, which is a centralized team whereby Executive Assistants support the professionals they are aligned with in their respective business units. This role will be responsible for providing seamless professional support to enable the smooth running of the team and the business. The ideal candidate will be a self-starter, take initiative and demonstrate excellent follow-up and communication skills. They will exhibit strong time management and prioritization skills as they handle and support multiple requests from multiple professionals. This individual will also work collectively with the broader Executive Assistant phone group to cover lunch breaks, holiday, sick leave. The successful candidate will have worked in a similar capacity, preferably in the finance industry, supporting senior professionals in the investment management space. This role will require a hands-on professional to ensure best-in-class support and work product in a fast-paced rapidly growing organization.\nGeneral Administration\nCan perform administrative activities for the full range of professional levels, with performance expectations reflecting significant experience and ability to operate well\nCollection and processing team expenses for both cash and American Express using the company expense system. \nManage heavy travel itineraries\nCompetent in complex calendar management\nCreating meeting agendas and printing and binding marketing presentations.\nRemain aware of professionals’ whereabouts and their upcoming meetings/calls, providing reminders when necessary to keep them on track, on time, and prepared. Dial in to conference calls. Print documents associated with the meeting ahead of time prior to meeting\nAnswer high volume of calls in a professional and courteous manner\nScreen calls and take messages as appropriate with sensitivity to professionals’ key contacts versus superfluous call\nManage copy/print jobs that will entail high volume output, binding and distribution to relevant recipients\nAssist with special projects as requested by team\nSupporting the other Executive Assistants where necessary/holiday cover\nMeeting Management\nExtensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the team both internally / externally with clients and Ares global offices. \nLiaising with other Executive Administrators globally when necessary.\nCoordination of complex international travel arrangements for road shows including flight / hotel bookings, trains and ground transportation. Creation of detailed itineraries.\nEducation:\nBachelor’s Degree or equivalent required\nExperience:\nMinimum of 5-8 years of experience as an Executive Assistant / Administrative Assistant supporting a team of senior professionals in a professional, fast-paced environment\nProficiency in MS Office (Outlook, Word, Excel, PowerPoint, OneNote, Teams)\nExperience preparing agendas, calendars and travel management (domestic and international)\nExperience in financial industry preferred\nExperience working in a team environment with multiple Executive Assistants to support and cover business needs preferred\nGeneral Requirements:\nDependable, great attitude, highly motivated and a team player\nStrong attention to detail and highly organised\nAdept at managing multiple tasks in a fast-paced environment for multiple professionals with the ability think ahead\nExceptional client service skills and demonstrates enthusiasm and flexibility\nOutstanding interpersonal and communications skills and the ability to effectively interface with professionals at all levels\nDemonstrates excellent organizational skills, business maturity, enthusiasm and a positive attitude\nHighly motivated work ethic, with the ability to recognize when a job needs to be done and the capability to do it completely, assuming responsibility for total quality\nAbility to handle confidential information appropriately\nGood judgment in terms of escalating issues vs. solving problems independently\nReporting Relationships\nThere is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.","description_format":"text","description_chars":4949,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Business & SME Lending","Private Equity","Hedge Funds & Alternative Investments"],"lifecycle":[{"event":"open","at":"2026-10-21T16:06:40Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Senior or Specialist Worker, Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Global Business Mobility: Senior or Specialist Worker; Skilled Worker","cap_exempt":false,"checked_at":"2026-10-23T06:21:00+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":16,"band":"cold","label":"Long shot","p_open":1,"p_active":0.571,"p_room":0.28,"age_days":51,"expected_fill_days":20,"reasons":["conf:10","velocity","win:tail","crowd:brand"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/ares-management-executive-assistant-3","json_url":"https://alion.io/job/ares-management-executive-assistant-3.json","meta":{"generated_at":"2026-10-23T21:18:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3221,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":704273},"rest":"https://alion.io/mcp/rest/get_company?id=704273"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fares-management-executive-assistant-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fares-management-executive-assistant-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fares-management-executive-assistant-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ares-management-executive-assistant-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fares-management-executive-assistant-3"}]}