{"id":4249897,"url":"https://alion.io/job/ares-management-executive-assistant-4","title":"Executive Assistant","company":{"id":704273,"name":"Ares Management","domain":"aresmgmt.com","url":"https://alion.io/company/ares-management","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":84,"open_postings":14,"ghost_share":0,"stale_share":0.643,"repost_share":0,"time_to_fill_p50_days":34,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tokyo, Japan"],"countries":["JP"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-13T13:54:32Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-13T13:54:32Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.\nJob Description\nThe Executive Assistant will be responsible for providing administrative assistance for professionals within the Global Client Solutions team within the Ares Japan Office. The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills.\nThe candidate will be responsible for providing seamless, professional support to enable the smooth running of the team and the business.\nPrimary Functions & Essential Responsibilities\nMeeting management\nExtensive coordination and scheduling of internal/external meetings and conference calls, video conference meetings for the team both internally/externally with clients and Ares global offices\nLiaising with other Executive Administrators globally when necessary\nCoordination of complex international travel arrangements for road shows including flight/hotel bookings, trains, and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries\nMinimal editing of PowerPoint documents and general correspondence (internal and external)\nCreating meeting agendas\nPrinting and binding marketing presentations\nResponsibility for keeping the client relationship database (Salesforce) and the investor portal document management system (Intralinks) up-to-date with client information (i.e. business cards and e-mails)\nEvent Planning\nPartnering with the team and other Executive Assistants to organise events, including social investor events (e.g. dinner, cocktail events) and the firm’s marketing presence at conferences\nManaging and reporting on the budget allocated for each event and arranging payment of all invoices\nCoordination of the invitations (tracking attendance)\nRunning the event on the day where necessary, and managing the third-party providers before, during and after the event. May require occasional event-related travel\nGeneral Administration\nTimely collection and processing of team expenses for both cash and American Express using the company expense system\nSupporting the other Executive Assistants where necessary\nPhone coverage for the team and taking detailed messages\nRegister professionals for conferences and networking events\nObtain compliance approval where necessary\nProvide backup support to other administrative team members where necessary\nCoordinate various mailings (USPS & FEDEX) where required\nQualifications\nBachelor’s Degree a plus but not essential\nMinimum of 5 years of experience as an Executive/Administrative Assistant supporting a team in a professional, fast paced environment\nStrong attention to detail and highly organised\nStrong client service orientation\nEffective prioritisation of multiple professionals\nHeavy travel coordination; domestic and international\nExcellent written and verbal communication skills\nAbility to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners\nTechnical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook\nClient Relationship Systems management is a plus\nExperience in financial services a plus\nGood judgment as to when to escalate issues vs. solving problems independently\nWorking in a team of professional Executive Assistants to support and cover the business requirements where necessary\nReporting Relationships\nOffice and Administrative Manager, Japan RegionThere is no set deadline to apply for this job opportunity. 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