{"id":2558148,"url":"https://alion.io/job/ares-management-executive-assistant","title":"Executive Assistant","company":{"id":704273,"name":"Ares Management","domain":"aresmgmt.com","url":"https://alion.io/company/ares-management","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":77,"open_postings":13,"ghost_share":0,"stale_share":0.923,"repost_share":0,"time_to_fill_p50_days":28,"computed_at":"2026-11-08T05:47:12Z"}},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":73000,"max_usd":170000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":153},"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-08T00:00:00Z","employer_posted_date":"2026-08-31","last_verified_at":"2026-11-08T12:39:19Z","board_verified":true,"closed_at":null,"days_open":31,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":31},"description":"Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.\nJob Description\nAres Management is seeking an experienced Executive Assistant (EA) with strong administrative support and organizational skills to provide high level professional support to executives within Alternative Credit.\nAdministrative support needs include managing a heavy and dynamic calendar, coordinating travel, handling expense reports, and answering calls from investors and other outside business partners, among other general support responsibilities, to ensure efficient and smooth day-to-day operations.\nThe ideal candidate must be proactive and operate at the goal level in providing insights and advice to top Alt Credit professionals. The candidate must have excellent oral and written communication skills and be highly motivated and professional, with strong business judgment and an ability to think critically in a fast-paced environment. The candidate must also exercise a high level of discretion and confidentiality in all areas of the role.\nAres looks for people who are enthusiastic to grow their skills and take on new responsibilities to provide high-level value-add support for the professionals they cover, along with a willingness to pitch in and collaborate with other administrative team members, including sharing backup coverage needs.\nPRIMARY FUNCTIONS AND ESSENTIAL RESPONSIBILITIES\nMeetings and Calendaring\nGoal-level calendar management, reflecting executive’s and department’s priorities and adapting as necessary, with excellent and proactive communication to involved parties\n\nExtensive coordination and scheduling of internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar and Zoom for senior level executives; includes arranging for catering, document distribution and ensuring conference room technology setup\n\nPrioritize Outlook calendar items and informing the supported professional of meeting changes to keep them on schedule throughout the day\n\nManage communications between senior management, investors, and their assistants, coordinate conference calls, in-person meetings and distribution of relevant information\n\nSource and print meeting or call-related documents in a timely manner prior to meeting commencement for respective participants\n\nSchedule meetings and conference rooms as necessary using Ares protocol\n\nCoordinate set up and clean up for catered meetings in conference rooms\n\nCommunications Leverage\nAssist with communications and email management for the executive supported, including drafting responses for approval and communicating with internal and external professionals as necessary.\n\nAct as a gate for inbound requests from internal and external investment professionals and have the ability to make judgments regarding criticality and compiling/presenting follow-ups and action items for decision-making\n\nTravel and Expenses\nCoordinate all aspects of domestic and international travel (air, ground, and lodging) for business and personal purposes; manage payment and maintain real-time tracking of meeting and itinerary changes.\n\nCompose detailed itineraries for all travel and key meetings, print boarding passes and check-in executive for flights\n\nOrganize and create cash and AMEX expense reports using Ares’s expense system, Concur\n\nHeavy collaboration with other assistants in the department arranging travel and meetings\n\nMaintain all relevant traveler profile information including passports, visas, and other documentation requirements\n\nCompose detailed itineraries for travel and key meetings, print boarding passes and check-in professionals for their flights\n\nTrack flights to ensure they are on time and not cancelled\n\nProject Work\nMiscellaneous projects as needed, including financial analyses, coordination with third party service providers, and event management\n\nAfter-hours and weekend accessibility and responsiveness\n\nParticipate in and help drive EA Program projects and initiatives that benefit administrative team members across the firm\n\nDaily and Ongoing\nAnswer phones, screen calls, and take messages as appropriate\n\nMaintain documents, records, reports in a discreet and confidential manner\n\nPerform professional information searches and professional biography searches as needed\n\nRegister professionals for conferences and networking events in a timely manner\n\nRSVP to client events on behalf of professionals\n\nCoordinate various mailings (USPS and FedEx) and assist other assistants in the process when necessary\n\nPrint/bind decks and presentations when needed\n\nOther duties as assigned\n\nCollaboration\nProvide back-up support to other senior executives when needed - this includes all administrative tasks, including managing inbound calls, preparing documents, coordinating meetings etc.\n\nPartner with other assistants to develop systems and problem solve when needed\n\nQUALIFICATIONS\nEducation: Bachelor’s degree\nExperience Required:\n10-15+ years as an Executive Assistant level experience supporting C-suite level executive(s)\n\nFinancial services experience\n\nGeneral Requirements:\nProfessional presence and excellent interpersonal skills; strong phone etiquette\n\nDemonstrates an eager, can-do attitude, willing and wanting to learn and take on projects as needed in dynamic environment\n\nAbility to manage time and priorities well in a deadline-driven, fast paced department\n\nFlexible and able to multi-task and respond quickly to changing priorities\n\nHighly responsive and able work on evenings and weekends as needed\n\nExcellent problem-solving capabilities with timely resolution, demonstrating an ability to work independently with limited guidance and exercise independent judgment, including knowing when to elevate concerns or issues.\n\nAble to anticipate problems and develop appropriate solutions while considering multiple viewpoints\n\nExcellent, error-free written and verbal communication skills\n\nExtremely detail oriented and highly organized\n\nProficient in Microsoft Office (Outlook, PowerPoint, Excel, Word)\n\nStrong client service orientation\n\nAbility to maintain professional demeanor in all situations\n\nReporting Relationships\nCompensation\nThe anticipated rate for this position is listed below. Total compensation may also include a discretionary performance-based bonus.\n$80,000 - $100,000\nThe firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.\nAres offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.\nThere is no set deadline to apply for this job opportunity. 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