{"id":3036600,"url":"https://alion.io/job/ares-management-senior-associate-administrative-manager-shift-lead","title":"Senior Associate, Administrative Manager (Shift Lead)","company":{"id":704273,"name":"Ares Management","domain":"aresmgmt.com","url":"https://alion.io/company/ares-management","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":77,"open_postings":13,"ghost_share":0,"stale_share":0.923,"repost_share":0,"time_to_fill_p50_days":24,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":"lead","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mumbai, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":9500,"max_usd":26000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":316},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-09-01T00:00:00Z","employer_posted_date":"2026-09-01","last_verified_at":"2026-11-06T13:53:36Z","board_verified":true,"closed_at":null,"days_open":66,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":66},"description":"Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.\nJob Description\nReporting relationships\nReports to: Associate Vice President, Administration Manager\nSupervises: BST/EST/PST Admin Shift\nPrimary functions and essential responsibilities\nResponsibilities relating to the Administrative Manager component of the role:\nDrive planning around administrative role needs and support assignments\nTake part in the recruiting efforts including in-take meetings, interviews, and debrief / candidate evaluation meetings alongside the assigned recruiters.\nProvide new starter training and certification testing for new admin assistants.\nPartner with the India admin manager to obtain rosters for new starters, communicate effectively to all professionals involved, collect feedback, and generally ensure the program is operating in alignment with business requirements.\nPartner with the India Admin Manager to prioritize and implement efficiency-enhancing process and technology improvements, help plan India Admin townhalls and necessary learning and development programs\nPartner with the\nStay close to the team to ensure appropriate workload balancing and teamwork where needed to meet business goals in a sustainable way\nAlongside the India Admin Manager, facilitate developmental opportunities/coaching to team where there are weaknesses and/or development areas.\nBuild and maintain exceptional client relationships, with knowledge of key dynamics related to business units in the region. Partner with professionals by proactively seeking feedback and input to meet/exceed their support needs and expectations, always keeping business goals top of mind.\nManage Sickness / lateness and holiday coverage for the relevant time zone shift\nAlign and motivate administrative team to achieve excellent results\nResponsibilities relating to the Executive Assistant component of the role:\nMeeting management\nExtensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the team both internally / externally with clients and Ares global offices.\nLiaising with other Executive Administrators globally when necessary.\nCoordination of complex international travel arrangements including flight / hotel bookings, trains and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries.\nMinimal editing of PowerPoint documents and general correspondence (internal and external)\nCreating meeting agendas\nGeneral Administration\nTimely collection and processing of team expenses for both cash and American Express using the company expense system. \nProcessing and approving invoices through the company accounts portal (Coupa)\nManaging Signatories through Docusign\nQualifications\nEducation:\nEducation: Bachelor's degree or equivalent experience\nExperienced Executive Assistant with 5-7 years experience\nPeople management experience, ideally in the administrative area\nHuman Resources experience is a plus\nProcess improvement experience is a plus\nFinancial services industry experience is a plus\nProficiency with Microsoft Office suite - particularly Outlook, Excel, and PowerPoint\nExperience / Skills Required:\nUnderstand the dynamics of administrative teams, as well as other role types in financial services\nUnderstand cultural sensitivities and the value of diverse viewpoints\nExcellent interpersonal skills\nEmotional intelligence\nOpen minded, good listener\nStrong communication skills and team orientation\nModel leadership behaviours\nAbility to successfully manage multiple priorities and competing demands\nStrong client service orientation\nHigh accuracy and detail orientation\nGood judgment in terms of escalating issues vs. solving problems independently\nA solutions-oriented, self-starter and ability to see the big picture and strategize\nA demonstrated ability to research and leverage available resources to accomplish the task at hand\nMust be agile/flexible and able to multi-task and respond quickly to changing priorities\nAn analytical mind and a passion/interest in bringing new ideas to increase efficiency of existing processes\nDependable, great attitude, highly motivated and a team player\nConfident, honest, committed, passionate, has humility, empathy, accountability, self-awareness, and integrity\nAbility to handle confidential information appropriately\nReporting Relationships\nAdministrative ManagerThere is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.","description_format":"text","description_chars":5060,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Business & SME Lending","Private Equity","Hedge Funds & Alternative Investments"],"lifecycle":[{"event":"open","at":"2026-10-21T21:35:03Z"}],"visa":[],"liveness":{"score":12,"band":"cold","label":"Long shot","p_open":1,"p_active":0.417,"p_room":0.28,"age_days":66,"expected_fill_days":24,"reasons":["conf:2","stale_co","velocity","win:tail","crowd:brand"],"computed_at":"2026-11-06T05:58:05Z"},"pay":null,"html_url":"https://alion.io/job/ares-management-senior-associate-administrative-manager-shift-lead","json_url":"https://alion.io/job/ares-management-senior-associate-administrative-manager-shift-lead.json","meta":{"generated_at":"2026-11-06T14:02:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25877,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":704273},"rest":"https://alion.io/mcp/rest/get_company?id=704273"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fares-management-senior-associate-administrative-manager-shift-lead"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fares-management-senior-associate-administrative-manager-shift-lead"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fares-management-senior-associate-administrative-manager-shift-lead"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ares-management-senior-associate-administrative-manager-shift-lead\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fares-management-senior-associate-administrative-manager-shift-lead"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3036600}},{"tool":"search_jobs","arguments":{"company":"aresmgmt.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3036600},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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