{"id":4291603,"url":"https://alion.io/job/aretum-executive-administrator","title":"Executive Administrator","company":{"id":5337,"name":"ARETUM","domain":"aretum.com","url":"https://alion.io/company/aretum","size_band":"201-500","is_staffing_agency":false,"employer_type":"services","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":100,"open_postings":3,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":47,"computed_at":"2026-11-15T07:52:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Vienna, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":45000,"max":130000,"currency":"USD","period":"year","gross":null,"usd_annual":130000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Power BI","optional":true},{"name":"SharePoint","optional":true}],"status":"live","first_seen_at":"2026-11-13T23:28:54Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-15T05:04:54Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Contingent Opportunity | Vienna, VA | Secret Clearance\nAbout Aretum\nAretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront.\nJob Summary\nWe are seeking an Executive Adminstrator to support a federal government customer with financial management activities. This position partners with government stakeholders and contractor team members to deliver accurate work products, support mission priorities, resolve operational challenges, and maintain documentation in accordance with applicable customer procedures. Specific assignments and tools may vary by contract and work location.\nDue to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information and must adhere to applicable safeguarding and compliance requirements.\nResponsibilities\n Analyze financial transactions, program data, and operational reporting to support decision-making.\nPrepare reports, perform reconciliations, and identify financial trends or issues requiring attention.\nCoordinate with financial management and program stakeholders to improve tracking and reporting processes.\nAnalyze spending, execution status, transactions, and supporting financial records for accuracy and completeness.\nPrepare recurring financial reports, variance explanations, reconciliation support, and leadership summaries.\nReview account or transaction exceptions and work with stakeholders to address discrepancies.\nAssist with budget reviews, audit support, and continuous improvements to financial tracking. \nRequirements\nBachelor’s degree in a relevant field. \nAbility to perform business analysis, gather functional requirements, support quality assurance, and coordinate complex mission taskings. \nAbility to manage multiple priorities and handle sensitive business information appropriately. \nStrong written and verbal communication, collaboration, documentation, and problem-solving skills. \nAbility to coordinate QA documentation, track taskers and corrective actions, and consolidate operational performance data. \nSkill gathering stakeholder requirements, maintaining management reports, and escalating unresolved issues. \nPreferred Qualifications\nFamiliarity with DoD or federal government operations, stakeholder coordination, records management, and formal deliverables. \nExperience with quality assurance plans, process control documentation, and management review dashboards. \nFamiliarity with SharePoint trackers, Power BI, standard operating procedures, and executive briefing preparation. \nTravel Requirements\nWork Location: Vienna, Virginia. On-site work expectations and any travel requirements will be determined by final contract and customer needs and communicated during the recruiting process.\nEEO Statement\nAretum is committed to fostering a workplace rooted in excellence, integrity, and equal opportunity for all. We adhere to merit-based hiring practices, ensuring that all employment decisions are made based on qualifications, skills, and ability to perform the job, without preference or consideration of factors unrelated to job performance. \nAs an Equal Opportunity Employer, Aretum complies with all applicable federal, state, and local employment laws. \nWe are proud to support our nation’s veterans and military families, providing career opportunities that honor their service and experience. \nIf you require reasonable accommodation during the hiring process due to a disability, please contact  for assistance. \nEqual Opportunity Employer/Veterans/Disabled \nU.S. Work Authorization and Security Clearance\nApplicants must be legally authorized to work in the United States. This position requires a Secret security clearance, with continued eligibility and maintenance subject to applicable government requirements.\nContingent Position and Compensation\nThis is a proposal-contingent position and is dependent upon contract award, customer approval (if required), and availability of funding. The posted salary range represents Aretum’s current good-faith estimate for this anticipated role based on available information; final compensation has not been established. If awarded, compensation will be evaluated against the funded labor category, final scope, work location, and the candidate’s qualifications. Any employment offer and final compensation terms will be communicated during the hiring process.\nBenefits\nAnticipated Salary Range (Contingent): $45,000-$130,000 annually. This is Aretum’s current good-faith estimate of the anticipated annual base salary range for this proposal-contingent role, based on the information available at the time of posting. The final compensation may depend on contract award, confirmed funding, customer requirements, work location, and the selected candidate’s qualifications. This range is not a guarantee of an offer or final salary.\nHealth Care Plan (Medical, Dental & Vision) \nRetirement Plan (401k) \nLife Insurance (Basic, Voluntary & AD&D) \nPaid Time Off \nFamily Leave (Maternity, Paternity) \nShort Term & Long-Term Disability \nTraining & Development","description_format":"text","description_chars":5470,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":true,"languages":[]},"benefits":["401k plan","Life insurance","Parental leave","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Digital Government","IT Consulting & Digital Transformation"],"lifecycle":[{"event":"open","at":"2026-11-13T23:28:54Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Filed H-1B visas in the last two years","filings_12m":0,"filings_prev_12m":3,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-11-15T09:21:55+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":47,"reasons":["conf:2","velocity","win:early"],"computed_at":"2026-11-15T07:52:55Z"},"pay":{"stated_usd_annual":130000,"is_top_pay":true},"html_url":"https://alion.io/job/aretum-executive-administrator","json_url":"https://alion.io/job/aretum-executive-administrator.json","meta":{"generated_at":"2026-11-15T12:53:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3158,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5337},"rest":"https://alion.io/mcp/rest/get_company?id=5337"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faretum-executive-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faretum-executive-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faretum-executive-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aretum-executive-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faretum-executive-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4291603}},{"tool":"search_jobs","arguments":{"company":"aretum.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4291603},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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