Facilities and IT Manager

About Aretum

Active Top Secret with SCI and DHS Suitability Required

Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront.

Job Summary

Aretum is seeking a Facilities and IT Manager that coordinates space planning, facilities requirements, and information technology equipment support across multiple locations while tracking issues, inventory, and workspace needs. Manage records requests, provide guidance to staff, maintain accurate tracking and reporting, and serve as the primary liaison with agency partners to ensure timely and compliant support.

Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information and must adhere to applicable safeguarding and compliance requirements.

Responsibilities

• Coordinate unclassified and classified space planning for CSD, including allocation, reconfiguration, and alignment with agency level space planning initiatives led by OCOS and other facilities stakeholders.
• Support development of future space usage requirements, including forecasted workforce needs, mission growth, hybrid/telework impacts, and specialized operational space requirements.
• Work with Business Operations Teams to identify, track, and resolve facilities issues, inquiries, and service requests across multiple CSD locations.
• Coordinate requirements gathering between CSD subdivisions and agency facilities partners to inform planning for new or modified space, relocations, and workspace optimization initiatives.
• Provide ongoing communication, reporting, and status updates to CSD leadership on facilities matters, risks, dependencies, and key decision
• Maintain and track IT equipment issued to or used by CSD personnel, including laptops, peripherals, monitors, and telework related assets, in alignment with OCIO equipment accountability and telework policies.
• Coordinate with CISA OCIO to address new IT equipment requirements, system needs, refresh actions, and IT issues raised by CSD personnel, including those associated with division wide procurement cycles such as end of year IT equipment buys.
• Provide responsive customer service to CSD team members needing IT equipment support, troubleshooting, replacements, or workspace setup assistance, consistent with expectations communicated in CSD workforce office hours focused on IT equipment readiness.
• Maintain up to date inventory records, reconcile equipment status, and ensure compliance with CISA accountable property handling and storage requirements.
• Serve as the primary liaison for CSD to OCIO coordination on IT provisioning, equipment moves, workspace IT configuration, and emerging requirements related to hybrid work or facilities usage.

Requirements

• BA/BS degree and 3 - 5 years of relevant experience, or an equivalent combination of education and experience.
• Responsible for facilitating foreign visitor access and supporting permission certification for external visitors.
• Coordinate and compile CSD’s responses to all valid FOIA requests received from CSD ExecSec and routed through CATT or the CSD FOIA repository, ensuring timely and accurate submission in accordance with CISA FOIA procedures.
• Provide guidance to CSD Records Custodians and Subdivisions on how to identify, collect, and upload responsive records, including instructions on search expectations, document types, and required formats.
• Collaborates with Records Custodians to ensure all CSD records are properly listed in the approved Records Schedule and file plan, identifying gaps and ensuring accurate description of all record series, in alignment with responsibilities documented in Records Liaison Officers and Records Custodians Designation.
• Train and advise Records Custodians on proper FOIA response procedures, including use of the CSD FOIA shared drive, CATT task flows, and documentation standards.
• Ensure all responsive documents are reviewed for completeness and proper categorization prior to notifying CSD ExecSec that CSD has completed its portion of the FOIA request.
• Serve as CSD’s liaison to the CISA FOIA Office, ensuring all required documentation is transmitted, tracked, and archived in the central CSD FOIA Request Repository.
• Maintain status tracking, metrics, and audit ready records for all FOIA requests received, processed, or completed across the division.
• Ensures compliance with policy requirements to identify, report, and escalate any unauthorized removal, deletion, damage, or loss of CSD records, as required under the responsibilities in Records Liaison Officers and Records Custodians Designation.

Travel Requirements

• This is a hybrid position, with work performed both remotely and at designated client or corporate locations, as needed. Travel requirements may vary depending on project assignments, client meetings, or internal collaboration and will be communicated in advance whenever possible.

Benefits

• Salary Range: $110,000-$135,000 annually. Final compensation will be determined based on factors including education, experience, qualifications, skills, and applicable contract requirements.
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development

EEO Statement

Aretum is committed to fostering a workplace rooted in excellence, integrity, and equal opportunity for all. We adhere to merit-based hiring practices, ensuring that all employment decisions are made based on qualifications, skills, and ability to perform the job, without preference or consideration of factors unrelated to job performance.

As an Equal Opportunity Employer, Aretum complies with all applicable federal, state, and local employment laws.

We are proud to support our nation’s veterans and military families, providing career opportunities that honor their service and experience.

If you require reasonable accommodation during the hiring process due to a disability, please contact [email protected] for assistance.

Equal Opportunity Employer/Veterans/Disabled