{"id":3648027,"url":"https://alion.io/job/argonne-national-laboratory-user-program-office-administrator","title":"User Program Office Administrator","company":{"id":4520,"name":"Argonne National Laboratory","domain":"argonne.gov","url":"https://alion.io/company/argonne","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":77,"open_postings":16,"ghost_share":0,"stale_share":0.938,"repost_share":0,"time_to_fill_p50_days":44,"computed_at":"2026-11-14T05:58:10Z"}},"role":"Science & Research","role_family":"Science & Research","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lemont, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":8,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-02T23:23:08Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-14T19:35:31Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"The Photon Sciences Directorate (PSC)/Advanced Photon Source (APS) at Argonne National Laboratory has an opening for a User Program Office Administrator. The Department of Energy Office of Science national scientific user facilities provide researchers from around the world with the most advanced tools of modern science. The Advanced Photon Source produces ultra-bright, high energy, storage ring generated x-ray beams that are used by academic, industrial, and research scientists world-wide to conduct experiments in a very broad range of scientific disciplines. The impact of this research advances our technology, economy, health, and our fundamental knowledge of the materials that comprise our world.\nThe User Program Office Administrator at the Advanced Photon Source user facility supports the user community, the User Office team, and the facility for a range of administrative, DOE compliance, and reporting functions.\nThe primary role is to support the processing of APS and CNM (Center for Nanoscale Materials) user registrations for U.S. and non-U.S. Citizen users. The role involves a comprehensive understanding of user access requirements on a Laboratory level.\nResponsibilities include:\nWork with users to ensure complete registration materials are collected and troubleshoot issues as needed.\nCoordinate with ANL-level entities such as Foreign National Access Program (FNAP) and Office of Counterintelligence (CI) as needed.\nCoordinate requests for travel and visa letters consulting with Immigration Services as needed.\nSupport the Argonne user agreements workflow, functioning as a back-up to ensure continuity of service in this area.\nSupport the annual APS/CNM Users Meeting effort.\nManage daily communications from the user community (e-mail and phone) along with various facets of APS systems including user registration, user proposal submission, user feedback, and user training.\nAddress user access issues related to Experiment Safety Assessment forms.\nWorking interpersonally with a diverse array of visitors, Argonne staff, APS staff, beamline scientists, and external SMEs. Communication with other teams such as IT, IS, Security, Accounting, and Foreign National Access Program as needed.\nAdministrative activities and tasks include:\nResearching, compiling, tracking, and analyzing data and information from multiple sources\nMeeting calendaring, support, and logistics (virtual links, space reservations, food orders, honoraria, travel arrangements and tracking, etc.)\nPurchasing supplies and coordinating procurement packages\nSupport various reporting outputs for facility and DOE \nUtilizing various types of software to compile and generate reports, spreadsheets, statistics, timelines, tables, graphs, correspondence, and presentations\nProviding data and information to others on functional unit processes and procedures.\nUser site access management/Portal check-in/gate passes and user safety training\nManage user inquiries and correspondence\n**May be required to perform other duties as assigned.**\nPosition Requirements\nHigh School and 4+ years’ administrative experience, or equivalent\nExperience in meeting/conference coordination.\nProven ability to work successfully in a team environment.\nAbility to handle multiple requests with accuracy and timeliness.\nAbility to handle matters with confidentiality and discretion.\nProficiency in Microsoft Office suite of products.\nAbility to model Argonne’s core values of impact, safety, respect, integrity, and teamwork.\nInterpersonal skills, oral and written communication skills, and ability to interact with people at all levels both within and outside the laboratory.\nPreferred Knowledge, Skills, and Experience\nKnowledge of Argonne’s standard business systems and practices.\nBroad working knowledge of departmental and laboratory policies and practice.\nThis position can be hired at one of two levels; the selected candidate will be placed at the appropriate level (SA2 or SA3) dependent upon the depth and breadth of relevant knowledge and skills. The minimum requirements of the two levels are as follows:\nSA2: High School and 4+ years’ experience, or equivalent. The expected pay range for this position is $20.78 - $32.41.\nSA3: High School and 8+ years’ experience, or equivalent. The expected pay range for this position is $25.59 - $39.92.\nJob Family\nSupport Administrative (SA)Job Profile\nAdministrative Support 2Worker Type\nRegularTime Type\nFull timeThe expected hiring range for this position is $20.78 - $32.41.Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. Additionally, comprehensive benefits are part of the total rewards package.\nClick here to view Argonne employee benefits!\nAs an equal employment opportunity employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a safe and welcoming workplace that fosters collaborative scientific discovery and innovation. Argonne encourages everyone to apply for employment. Argonne is committed to nondiscrimination and considers all qualified applicants for employment without regard to any characteristic protected by law.\nArgonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.\nAll Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis. Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.","description_format":"text","description_chars":6399,"description_truncated":false,"requirements":{"experience_years_min":8,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nuclear Energy","Quantum Science & Computing","Research Institutes"],"lifecycle":[{"event":"open","at":"2026-11-02T23:23:08Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":11,"expected_fill_days":44,"reasons":["conf:9","stale_co","win:early"],"computed_at":"2026-11-14T05:58:10Z"},"pay":null,"html_url":"https://alion.io/job/argonne-national-laboratory-user-program-office-administrator","json_url":"https://alion.io/job/argonne-national-laboratory-user-program-office-administrator.json","meta":{"generated_at":"2026-11-14T23:29:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":31437,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4520},"rest":"https://alion.io/mcp/rest/get_company?id=4520"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fargonne-national-laboratory-user-program-office-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fargonne-national-laboratory-user-program-office-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fargonne-national-laboratory-user-program-office-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/argonne-national-laboratory-user-program-office-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fargonne-national-laboratory-user-program-office-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3648027}},{"tool":"search_jobs","arguments":{"company":"argonne.gov","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3648027},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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