{"id":2447630,"url":"https://alion.io/job/argotec-office-manager","title":"Office Manager","company":{"id":2568581,"name":"Argotec","domain":"argotecgroup.com","url":"https://alion.io/company/argotecgroup","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["La Mirada, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":51000,"max_usd":104000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1405},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-09T00:00:00Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-14T13:18:45Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"DUTIES & RESPONSIBILITIES\nAs an Office Manager in our California office, you will report to the US VP of Strategy and Product Development.\nYou will support the day-to-day administrative and operational needs of a growing engineering organization. You will manage office logistics including supplies, procurement, shipping and receiving, travel coordination, expense reporting and facility interfaces, ensuring efficient and reliable execution of routine operations.\nYou will also be a primary point of contact for office-related coordination with internal teams, vendors and visitors, helping maintain a professional and well-functioning workplace.\nSpecific duties include (but are not limited to):\nManage day-to-day office operations, ensuring a clean, organized, and efficient work environment;\nSupport the setup and establishment of a new office location, including coordination of furniture, equipment, IT infrastructure and vendor services;\nInterface with facility management organizations, landlords, and service providers to support office build-out, maintenance, access control and infrastructure needs;\nCoordinate procurement of office supplies, equipment, and services, including tracking orders, inventory, and vendor interactions;\nSupport purchasing activities, including preparing purchase requests, tracking orders, and coordinating with internal stakeholders and vendors;\nManage shipping and receiving activities, including handling incoming/outgoing packages, coordinating shipments (including international shipments), and maintaining shipment records;\nSupport expense reporting processes, including collection, tracking, and submission of employee expenses in accordance with company policies;\nCoordinate travel logistics, including booking flights, hotels, and transportation, including international travel as needed;\nServe as the front-facing representative for the office, greeting visitors, supporting meetings, and ensuring a professional office environment;\nCoordinate scheduling of meetings, conference rooms, and office events, including support for internal and customer-facing activities;\nMaintain organized records of office operations, vendor contacts, procurement activities, and administrative documentation;\nSupport onboarding logistics for new employees, including workspace setup, equipment coordination, and general office orientation;\nAssist with coordination across international teams and headquarters, helping ensure smooth communication and alignment across time zones and cultural interfaces;\nDevelop, prepare, and maintain presentation materials, brochures, and other collateral for conferences, customer engagements, and public-facing events, coordinating with engineering and communications teams as needed;\nAssist with general administrative and operational tasks as needed to support a growing and dynamic engineering organization;\nGENERAL REQUIREMENTS\nAssociate’s or Bachelor’s degree in Business Administration, Economics (or a related field) or equivalent practical experience;\nAt least 5 years of experience in office administration, operations or administrative support roles;\nU.S. Citizenship or U.S. Permanent Residency is required;\nREQUIRED EXPERIENCE & SKILLS\nTeam player and a “Do what it takes” attitude;\nExperience managing office operations, including supplies, procurement, and vendor coordination;\nExperience in supporting purchasing and expense reporting processes;\nExperience in coordinating shipping and receiving, including tracking and documentation;\nExperience in coordinating travel arrangements and scheduling support;\nStrong organizational skills with ability to manage multiple tasks and priorities in a fast-paced environment;\nStrong attention to detail and ability to maintain accurate records and documentation;\nStrong communication and interpersonal skills, with ability to interact professionally with employees, vendors, visitors and international stakeholders;\nAbility to work independently with ownership and accountability for assigned responsibilities;\nProficiency with common office and business tools (e.g., Microsoft Office, expense/reporting systems).\nStrong organizational and execution skills, with the ability to manage multiple priorities simultaneously while maintaining accurate schedules and operational discipline.\nPREFERRED SKILLS\nPrevious experience in supporting office setup, relocation or facility build-out activities;\nExperience working with landlords, facility management teams, or building service providers;\nExperience supporting engineering or technical organizations in aerospace, defense, or high-technology environments;\nFamiliarity with procurement and vendor management processes in a corporate setting;\nExperience supporting international teams or working in a multicultural environment;\nExperience coordinating international shipments, travel, or vendor interactions;\nFamiliarity with accounting or expense management systems (e.g., Concur or similar);\nStrong problem-solving skills and ability to adapt to evolving operational needs.\nIMPORTANT NOTICE\nTo conform to U.S. Government international trade regulations, the applicant must be a U.S. Citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State or U.S. Department of Commerce.\nARGOTEC OFFERS\nAnnual incentive pay is based upon performance and commensurate with the level of the position.\nGenerous benefit package, including medical, dental, and vision plans, 401(k) with 100% match up to 8%, life insurance, 3 weeks paid time off, tuition reimbursement, and more.\nAs an Equal Opportunity Employer, this announcement is aimed at both sexes, under laws 903/77 and 125/91, and to people of all ages and all nationalities, under legislative decrees 215/03 and 216/03. Argotec is committed to fostering an inclusive, accepting, and diverse environment free of discrimination based on race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.","description_format":"text","description_chars":6112,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":true,"industries":["Space & Aerospace","Satellite Manufacturing"],"lifecycle":[{"event":"open","at":"2026-10-13T13:56:43Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":5,"expected_fill_days":39,"reasons":["conf:11","win:early"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/argotec-office-manager","json_url":"https://alion.io/job/argotec-office-manager.json","meta":{"generated_at":"2026-10-14T19:42:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25933,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2568581},"rest":"https://alion.io/mcp/rest/get_company?id=2568581"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fargotec-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fargotec-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fargotec-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/argotec-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fargotec-office-manager"}]}