{"id":4295300,"url":"https://alion.io/job/aristeo-administrative-assistant","title":"Administrative Assistant","company":{"id":693276,"name":"Aristeo","domain":"aristeo.com","url":"https://alion.io/company/aristeo","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-15T07:52:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["San Antonio, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-13T20:16:10Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-15T06:14:05Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"We’re looking for a passionate and dedicated Administrative Assistant to support our team. If you’re passionate and motivated to deliver exceptional work, then apply today!\nPosition Responsibilities:\nMaintain organization of project documentation and correspondence\nInput data and create custom manpower, productivity, and project financials reports utilizing Microsoft Excel\nAssist with new hire onboarding and orientations\nGreet and appropriately screen all visitors onsite\nCoordinate with client and subcontractor contacts\nEnter documentation into client contract system\nAssist with the submission of timesheets\nReceive and sort incoming mail and prepare outgoing mail\nOrganize and maintain site safety information\nOrganize, maintain, and order office supplies\nCoordinate and oversee trailer cleaning and maintenance\nCoordinate the copying, ordering, and retrieval of prints\nMaintain and preserve an appropriate standard of professionalism and confidentiality\nAny other duties as assigned\nRequired Skills:\nBilingual in Spanish, including proficient in verbal, reading, and writing preferred\nProficient in Microsoft Word, Excel, PowerPoint, and Outlook\nHigh level of verbal and written communication skills\nAbility to work efficiently and effectively\nExcellent phone etiquette\n\nRequired Experience:\n2+ years of experience working as an Administrative Assistant or similar role\nHigh school diploma or equivalent is required\nAssociate degree preferred\n\nAbout Aristeo:\nAristeo has been in the construction business for 49 years and, thanks to our in-house expertise, we are a step ahead in offering superior, collaborative construction solutions to our customers on projects across the nation.\nOur work is supported by our leading quality and safety standards, efficient project planning, execution of best practices, and also by our roots as a self-performer - today our 500+ in-house skilled trades workforce executes more than 1 million man hours annually across multiple trade disciplines.\nWe are proud to be a top general contractor in automotive - but our work also varies across industries. We help our customers build new facilities from the ground up, expand their current capabilities, and quickly turn around challenging, complex projects with business critical schedules.\nWhy Choose Aristeo:\nBeyond our drive to work hard, Aristeo is also proud of our culture of comradery and our team of people who make every day rewarding. Aristeo has been voted by our own employees as one of Metro Detroit’s and the Nation’s Best & Brightest Places to Work for 11 years in a row. These awards showcase the best of Aristeo: the people who care for and look after each other both personally and professionally.\nAristeo also takes care of its team with the best benefits and compensation packages, including:\n- Free Medical Insurance\n- Free Dental Insurance\n- Free Vision Insurance\n- Free Life Insurance\n- HSA with 50% of Deductible Funded by Aristeo Annually\n- 401K with One of the Highest Employer Matches in the Industry\n- Cash-in-Lieu of Benefits Available\n- Paid Holidays & Paid Time Off\nIf you want work that challenges you and a team that supports you, then apply today!\nAristeo is an equal opportunity employer and considers all applicants regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit based factors or any other characteristic protected by applicable federal, state, or local laws. Aristeo welcomes a diverse workforce and is committed to fostering an inclusive environment where all employees are encouraged, supported, and valued.\nCandidates must be currently eligible to work in the U.S. without further visa sponsorship.","description_format":"text","description_chars":3855,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"Proficiency (C2)","optional":true}]},"benefits":["401k plan","Dental insurance","Health insurance","Life insurance","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Construction"],"lifecycle":[{"event":"open","at":"2026-11-14T00:56:14Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":26,"reasons":["conf:1","win:early","comp:junior"],"computed_at":"2026-11-15T07:52:55Z"},"pay":null,"html_url":"https://alion.io/job/aristeo-administrative-assistant","json_url":"https://alion.io/job/aristeo-administrative-assistant.json","meta":{"generated_at":"2026-11-15T16:00:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7945,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":693276},"rest":"https://alion.io/mcp/rest/get_company?id=693276"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faristeo-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faristeo-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faristeo-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aristeo-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faristeo-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4295300}},{"tool":"search_jobs","arguments":{"company":"aristeo.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4295300},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}