{"id":1322355,"url":"https://alion.io/job/arrowfly-sponsor-relations-coordinator-events","title":"Sponsor Relations Coordinator (Events)","company":{"id":2792132,"name":"Arrowfly","domain":"arrowfly.com","url":"https://alion.io/company/arrowfly","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":56000,"max":61000,"currency":"USD","period":"year","gross":null,"usd_annual":61000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-17T14:06:17Z","employer_posted_date":"2026-09-26","last_verified_at":"2026-10-19T08:54:46Z","board_verified":true,"closed_at":null,"days_open":31,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":31},"description":"Description\nArrowfly, LLC seeks an experienced candidate for the position of Sponsor Relations Coordinator to join our Events team. This role will be responsible for end-to-end execution and project management of sponsorship deliverables across the live events business. This is a highly visible role that requires strong project management skills, and the ability to support multiple priorities in a fast-paced, deadline-driven environment. The ideal candidate is proactive, resourceful, and comfortable operating with evolving processes. This role regularly interfaces with internal stakeholders and external sponsors.\nYOUR KEY RESPONSIBILITIES\nRelationship ownership\nServe as primary relationship owner and day-to-day contact for sponsors and exhibitors from contract signature through post-event wrap, including a proactive contact cadence between events \nOwn the sponsor issue queue: triage inbound requests, set response-time expectations, track resolution, and close the loop in writing \nOnboarding and enablement\nOnboard new sponsors and exhibitors through a structured process covering portal access, deadlines, key staff contacts, and what to expect on site \nBuild sponsorship toolkits in the Cvent exhibitor portal \nTrain sponsor teams on lead retrieval, event apps, exhibitor portals, and meeting-scheduling tools ahead of the show \nCommunications\nCreate and execute the sponsor and exhibitor communication plan across pre-event, on-site, and post-event phases, including onboarding materials, deadline reminders, logistics packets, exhibitor manuals, and pre-show briefings \nConduct pre-event kickoff calls to confirm deliverables, deadlines, and success criteria for each account \nFulfillment and tracking\nMaintain the master sponsorship planner covering contract terms, finance status, and fulfillment for every signed account \nCollect and track all contracted deliverables against deadline: logos, ad creative, session titles, and collateral \nCoordinate with marketing on sponsor-facing promotion - website listings, email inclusions, social, show guide, signage - and confirm accuracy before publication \nCoordinate with marketing and operations on physical fulfillment: signage placement, branded assets, hospitality space, badge scanning, and meeting rooms \nFloor plan and inventory\nCreate and manage exhibit floor plans, including booth assignments, using floor plan software \nTrack sponsorship inventory by event - sold, held, and available - and flag under-performing assets before they go stale \nOn site\nRun scheduled sponsor check-ins during the event; stay reachable and visible on the floor, resolving issues in real time with operations, AV, and registration \nPartner with portfolio leaders to build and execute the on-site rebooking process \nTravel\nFrequent travel, up to twice per month February through November, typically three to four days at a time, including extended on-site days \nRequirements\nWHAT YOU BRING\nBachelor’s degree in hospitality, communication or related field \n3+ years relevant events experience in a client/customer facing role \nExperience with CVENT or other event management software \nHigh-level proficiency with Microsoft Office applications \nAbility to successfully lead multiple concurrent projects, solve problems, and consistently meet deadlines with minimal supervision (individually and on teams) \nExcellent customer service skills, and the ability to work effectively in a high-pressure environment \nSuperior attention to detail, the ability to create procedures, and a desire for accuracy in job performance \nWHAT WE OFFER\nWe believe that a highly engaged audience is our greatest asset. You will have the unique opportunity to drive strategy, build processes and systems and lead events across our portfolios, backed by a team that values robust technical infrastructure and continuous innovation. In addition, the following benefits are available:\nCompetitive salary\nPremium medical, dental, vision and other health plans - you choose what fits your needs\nFull vested 401(k) match to help you prepare for your future\nGenerous paid time off, including vacation, sick, float, bereavement, 12 office holidays and flexible working hours\nSupportive work/life balance and paid parental leave\nDynamic, dedicated, fun and hard-working environment\nA collaborative work environment in a growing market\nConsistently ranked as a Top Workplace and included on the Forbes 5000 Fastest Growing Companies for 5+ years\nABOUT ARROWFLY\nArrowfly is a live and digital B2B destination serving professionals across the engineering, healthcare, food, retail and hospitality sectors. The company delivers trusted journalism and editorial content, industry-defining events, and digital measurement tools, all backed by an established reputation for independence and credibility in the markets it serves. This is an opportunity to join a company in active transformation, with a portfolio of 40+ events, a growing team, and the ambition to build something that sets the standard for B2B events marketing. Our values are simple: The Audience Comes First, Raise the Bar, Unite the Community, Surface What Matters Most, and Track What Works. If those resonate with how you work, you'll fit right in.\nATTENTION CANDIDATES: Beware of Job Scams & Protect Yourself\nAt Arrowfly, we prioritize your well-being and safety during your career search. Unfortunately, scammers often exploit candidates with fraudulent job offers. Please keep an eye out for fake listings, individuals posing as representatives from our company, unsolicited email offers, and informational material scams. Arrowfly will never ask for your personal information via a text message or Gmail account, nor will we offer employment that requires an upfront purchase of equipment or other items. If you encounter anything that may look suspicious, please contact us through our company website and report it to the authorities at the FTC. Thank you and best of luck in your search!\nSalary Description\n$56,000-$61,000 DOE","description_format":"text","description_chars":6019,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care"],"lifecycle":[{"event":"open","at":"2026-09-26T22:41:27Z"}],"visa":[],"liveness":{"score":31,"band":"fade","label":"Fading","p_open":1,"p_active":0.562,"p_room":0.55,"age_days":31,"expected_fill_days":22,"reasons":["conf:1","win:tail"],"computed_at":"2026-10-19T05:45:15Z"},"pay":{"stated_usd_annual":61000,"is_top_pay":false},"html_url":"https://alion.io/job/arrowfly-sponsor-relations-coordinator-events","json_url":"https://alion.io/job/arrowfly-sponsor-relations-coordinator-events.json","meta":{"generated_at":"2026-10-19T10:38:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7474,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-20T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2792132},"rest":"https://alion.io/mcp/rest/get_company?id=2792132"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Farrowfly-sponsor-relations-coordinator-events"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Farrowfly-sponsor-relations-coordinator-events"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Farrowfly-sponsor-relations-coordinator-events"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/arrowfly-sponsor-relations-coordinator-events\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Farrowfly-sponsor-relations-coordinator-events"}]}