{"id":3821824,"url":"https://alion.io/job/artic-building-services-document-controller-project-administration-assistant","title":"Document Controller / Project Administration Assistant","company":{"id":669056,"name":"Artic Building Services","domain":"articbuildingservices.com","url":"https://alion.io/company/articbuildingservices","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":79,"open_postings":7,"ghost_share":0,"stale_share":0.857,"repost_share":0,"time_to_fill_p50_days":28,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dartford, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Monday.com","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-05T17:31:02Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-07T13:39:52Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Job Description\nJob Title: Document Controller / Project Administration Assistant\nReporting To: Commercial & Programme Manager\nSupporting: Senior Project Managers, PMO and Project Delivery Teams\nLocation: Dartford Office with occasional site visits as required\nRole Purpose\nThe Document Controller / Project Administration Assistant will provide administrative, document control and project support services to the Projects Division. The role is responsible for maintaining accurate project records, ensuring documentation is correctly managed and distributed, supporting project reporting requirements, and assisting the delivery teams with day-to-day project administration.\nWorking closely with the Commercial & Programme Manager and Senior Project Managers, the role will help ensure projects are delivered in an organised, compliant and efficient manner, whilst maintaining high standards of document control and governance.\nKey Responsibilities\nDocument Control\nEstablish and maintain project document registers.\nControl the receipt, issue and distribution of project documentation.\nUpload, file and manage documentation within client portals, SharePoint, Microsoft Teams and internal systems.\nEnsure project documentation is correctly version controlled and archived.\nDistribute technical submissions, drawings, reports, O&M information and project correspondence.\nTrack document approvals and ensure responses are actioned promptly.\nMaintain project folders and ensure information is stored in accordance with company procedures.\nProject Administration\nProvide administrative support to Senior Project Managers and project teams.\nSupport project mobilisation and close-out activities.\nCoordinate information requests between internal teams, clients, consultants and subcontractors.\nAssist in compiling project documentation for handover and completion.\nEnsure Monday.Com is constantly updated.\nEnsure project information remains accurate and up to date.\nCommercial Support\nSupport the Commercial & Programme Manager with project administration activities.\nAssist with purchase order administration and supplier documentation.\nTrack receipt of quotations, approvals and supporting documentation.\nAssist with monthly reporting requirements.\nEnsure project records are maintained for audit and compliance purposes.\nKey Relationships\nInternal\nCommercial & Programme Manager\nSenior Project Managers\nPMO Team\nProject Managers\nHealth & Safety Team\nSkills & Experience\nEssential\nPrevious experience in an administrative, project support or document control role.\nStrong organisational and time management skills.\nExcellent attention to detail.\nCompetent in Microsoft Office Suite, particularly Excel, Word and Outlook.\nExperience using Microsoft Teams and SharePoint.\nAbility to manage multiple priorities and deadlines.\nStrong communication and interpersonal skills.\nAbility to work independently and as part of a team.\nPersonal Attributes\nHighly organised and methodical.\nProactive and willing to take ownership.\nProfessional and reliable.\nAdaptable and flexible.\nStrong problem-solving ability.\nPositive team player.\nCommitted to delivering accurate and high-quality 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