{"id":1154301,"url":"https://alion.io/job/arundel-lodge-office-and-purchasing-clerk","title":"Office and Purchasing Clerk","company":{"id":669015,"name":"Arundel Lodge","domain":"arundellodge.org","url":"https://alion.io/company/arundellodge","size_band":"51-200","is_staffing_agency":false,"is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":20,"max":22,"currency":"USD","period":"hour","gross":null,"usd_annual":44000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-09-23T15:40:55Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-24T11:48:30Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Purchasing Coordinator\nCompany: Arundel Lodge\nJob Type: Full-Time\nAbout Arundel Lodge\nArundel Lodge is a 501(c)(3) nonprofit organization committed to creating a world where behavioral health disorders do not limit an individual's ability to achieve a meaningful life. We provide care, support, and opportunities that empower individuals to lead healthy, productive lives within their communities.\nWe are seeking a Purchasing Coordinator to join our team and support efficient purchasing operations, inventory planning, and supplier coordination.\nJob Summary\nThe Purchasing Coordinator works closely with internal departments and suppliers to ensure materials and supplies are available when needed. This position manages purchasing activities, tracks orders and deliveries, monitors inventory levels, and supports forecasting and purchasing reports.\nThe ideal candidate is organized, detail-oriented, and experienced in purchasing or procurement. The successful candidate will be able to work independently, manage multiple priorities, and collaborate effectively in a fast-paced environment.\nKey Responsibilities\nSupport demand planning activities and maintain accurate forecasts to guide purchasing decisions.\nCreate, track, and update purchase orders based on supply needs and organizational priorities.\nMonitor inventory levels to help prevent shortages and maintain appropriate stock levels.\nBuild and maintain positive relationships with suppliers and internal stakeholders.\nNegotiate pricing with vendors and assist with resolving delivery and order-related issues.\nMonitor order status and support on-time delivery of materials.\nPrepare purchasing and inventory reports and analyze data to identify trends and process improvements.\nCollaborate with internal departments and vendors to coordinate supply plans, timelines, and material requirements.\nSupport improvements to purchasing systems, procedures, and reporting processes.\nProvide clear communication, timely follow-up, and effective day-to-day coordination.\nSupport and communicate purchasing procedures as needed, including assisting with training.\nMaintain confidentiality and accurate records in accordance with organizational policies.\nQualifications & Requirements\nMinimum of 3 years of experience in purchasing, procurement coordination, supply chain, or a related field.\nExperience creating and managing purchase orders.\nWorking knowledge of forecasting, inventory management, supply planning, and material coordination.\nExperience with vendor communication and price negotiation.\nStrong organizational, analytical, and problem-solving skills.\nExcellent written and verbal communication skills.\nAbility to manage multiple priorities and meet deadlines in a fast-paced environment.\nProficiency with QuickBooks Online and other purchasing, reporting, or inventory management tools.\nStrong attention to detail and accuracy in data entry and reporting.\nAbility to work independently with limited direct supervision.\nAbility to maintain professional relationships with internal teams and external suppliers.\nAdditional Requirements\nMaintain a valid driver's license and acceptable driving record.\nSuccessfully complete agency-required background, drug, and TB screenings.\nAbility to interact respectfully and professionally with individuals from diverse backgrounds.\nAbility to work effectively in an environment with interruptions and varying environmental stimuli.\nDemonstrate commitment to confidentiality, teamwork, and organizational policies.","description_format":"text","description_chars":3516,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Mental Health","Dental Care"],"lifecycle":[{"event":"open","at":"2026-09-23T19:32:22Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":42,"reasons":["conf:1","win:early"],"computed_at":"2026-09-24T05:45:00Z"},"pay":{"stated_usd_annual":44000,"is_top_pay":false},"html_url":"https://alion.io/job/arundel-lodge-office-and-purchasing-clerk","json_url":"https://alion.io/job/arundel-lodge-office-and-purchasing-clerk.json","meta":{"generated_at":"2026-09-24T14:44:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}