{"id":1848119,"url":"https://alion.io/job/arx-solutions-office-manager","title":"Office Manager","company":{"id":183894,"name":"ARX Robotics","domain":"arx-solutions.com","url":"https://alion.io/company/arx-solutions","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":12,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kyiv, Ukraine"],"countries":["UA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":15500,"max_usd":34000,"period":"year","method":null,"sample_n":11631},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-09-23T10:50:27Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-10-13T03:13:05Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"About the Role\nAs our Office Manager, you will be the backbone of our Kyiv operations. You'll cultivate a seamless and productive environment that empowers the ARX Robotics team to focus on what they do best: building the future of autonomous systems.\nThis isn't just an administrative role; it's an opportunity to own the office experience, drive operational excellence, and make a tangible impact on our ambitious mission. You will independently manage the administrative, organizational, and travel support functions that are crucial to our team's success.\nWhat You’ll Build\nA well-organized, welcoming, and highly functional office environment that serves as the foundation of our daily operations.\nStreamlined administrative systems, from flawless correspondence and document flows to efficient vendor management.\nRobust processes for managing office assets, ensuring the team is always well-equipped and supported.\nSeamless travel coordination that provides our team with smooth and efficient journeys.\nA professional and welcoming atmosphere for all meetings, whether with internal teams or external partners.\nAn organized and accessible system for all company documentation.\nA vibrant office culture, supported by well-organized company events and initiatives.\nClear and professional communication, establishing you as a key point of contact for the entire team.\nWhat You Bring\nA natural talent for organization, combined with an exceptional eye for detail.\nProficiency in the Google Workspace environment, particularly with Google Sheets or Excel.\nStrong and clear communication skills in both Ukrainian and English (B1 level or higher).\nThe ability to calmly navigate multiple priorities in a dynamic, fast-paced environment.\nA proactive and self-starting mindset, with the ability to own tasks from inception to completion.\nA genuine, service-oriented approach focused on enabling the success and well-being of the team.\nThe integrity and discretion required to handle confidential company information.\nThe foresight to anticipate needs and solve challenges before they become problems.\nPlease note: You do not need to meet every single requirement to apply. We welcome motivated candidates who are eager to grow into the role and develop their expertise further.\nAbout Us\nARX is a dual-use technology company that specializes in developing autonomous unmanned systems and sensors for the European defence sector. Our dual-use unmanned ground systems and sensors assist NATO Armies and civilian first responders in tackling their most challenging problems by providing them with training and information to make better decisions and take effective actions in life-or-death situations.\nAs our team continues to expand rapidly, we are seeking motivated candidates who are excited to work in a highly energetic, creative, and innovative team dedicated to developing autonomous systems for challenging environments. We operate in a dynamic sector where collaboration, sharing innovative ideas, and developing novel problem-solving strategies are ingrained in our work culture.\nIf you are passionate about overcoming challenges that have a real impact on the security of our democracies, apply here to join ARX and help shape the future of dual-use technology! \nARX is an equal-opportunity employer, and we encourage candidates from all backgrounds to apply.\nYou can find ARX Robotics Applicant Privacy Policy here.","description_format":"text","description_chars":3421,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Ukrainian","level":"Intermediate (B1)","optional":false},{"language":"English","level":"Intermediate (B1)","optional":false}]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Military Robotics","Military & Tactical Robotics"],"lifecycle":[{"event":"open","at":"2026-10-04T20:10:07Z"}],"visa":[],"liveness":{"score":40,"band":"fade","label":"Fading","p_open":1,"p_active":0.536,"p_room":0.75,"age_days":18,"expected_fill_days":26,"reasons":["conf:2","stale_co","velocity","win:late"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/arx-solutions-office-manager","json_url":"https://alion.io/job/arx-solutions-office-manager.json","meta":{"generated_at":"2026-10-13T04:47:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7487,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":183894},"rest":"https://alion.io/mcp/rest/get_company?id=183894"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Farx-solutions-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Farx-solutions-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Farx-solutions-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/arx-solutions-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Farx-solutions-office-manager"}]}