Executive Assistant

About Ascendion

Ascendion is a leader in AI-powered software engineering, helping businesses innovate faster, smarter, and with greater impact. We partner with Global 2000 clients across North America, UK, Europe, and APAC to solve complex challenges in data, experience design, software product engineering, and workforce transformation. Powered by expert engineers, thousands of AI agents, and our Engineering to the Power of AI™ (EngineeringAI) method, we deliver measurable outcomes that build trust, unlock value, and accelerate growth. Learn more at ascendion.com

Ascendion | Engineering to elevate life

We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us:

· Build the coolest tech for world’s leading brands

· Solve complex problems - and learn new skills

· Experience the power of transforming digital engineering for Fortune 500 clients

· Master your craft with leading training programs and hands-on experience

Experience a community of change makers!

Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion.

About the Role:

Executive Assistant to Senior Leadership (SVP-Level Support)

Location: Bengaluru Experience Required: 10+ Years

Key Responsibilities

Executive & Calendar Management

· Manage complex and dynamic calendars for multiple SVP/Senior Leadership executives across global time zones.

· Coordinate high-priority meetings, leadership reviews, board interactions, and cross-functional engagements.

· Prioritize scheduling conflicts and ensure optimal time management for executives.

· Organize domestic and international travel, including itineraries, visas, accommodations, and expense management.

Stakeholder Coordination

· Serve as a primary point of contact between executives and internal/external stakeholders.

· Build strong working relationships across leadership teams, HR, Finance, Legal, and business units.

· Coordinate leadership meetings, town halls, offsites, and executive visits.

Communication & Documentation

· Draft, review, and manage professional correspondence, presentations, reports, and meeting agendas.

· Prepare briefing materials and ensure executives are well-prepared for meetings and business reviews.

· Capture meeting notes, action items, and follow-through on deliverables.

Operational Excellence

· Drive administrative processes with a high degree of accuracy and confidentiality.

· Track priorities, deadlines, approvals, and executive follow-ups.

· Support budget tracking, purchase orders, invoices, and expense reconciliation as needed.

· Continuously improve executive support processes and operational efficiency.

Strategic Support

· Anticipate executive needs and proactively resolve issues before they arise.

· Support special projects, leadership initiatives, and cross-functional programs.

· Handle highly confidential information with professionalism and discretion.

Required Qualifications

· Bachelor’s degree or equivalent experience.

· 5+ years of experience supporting senior executives, preferably SVP/C-suite leaders in a global organization.

· Demonstrated experience managing multiple senior stakeholders simultaneously.

· Exceptional organizational and time-management skills with strong attention to detail.

· Strong written and verbal communication skills.

· High proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools such as Teams, Zoom, and Slack.

· Ability to work independently, prioritize effectively, and maintain composure under pressure.

· High level of professionalism, integrity, and confidentiality.

Preferred Qualifications

· Experience working in multinational or fast-growing technology organizations.

· Exposure to global executive operations and international travel coordination.

· Strong business acumen and ability to navigate matrixed organizations.

· Experience managing leadership events, offsites, and executive communications.

Key Competencies

· Executive Presence

· Stakeholder Management

· Problem Solving & Decision Making

· Agility & Adaptability

· Communication Excellence

· Confidentiality & Discretion

· Attention to Detail

· Collaboration & Influence

What Success Looks Like

· Executives are highly organized, informed, and prepared.

· Leadership operations run smoothly and efficiently.

· Stakeholders experience responsive and professional coordination.

· Administrative processes are streamlined and proactively managed.

· The Executive Assistant becomes a trusted extension of the leadership team.

Equal Opportunity Statement

We are committed to fostering an inclusive and diverse workplace. We encourage applications from candidates of all backgrounds and experiences.

Want to change the world? Let us know.

Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let’s talk!