{"id":1633839,"url":"https://alion.io/job/ashleystewart-administrative-assistant-executive","title":"Administrative Assistant - Executive","company":{"id":2828794,"name":"Ashley Stewart","domain":"ashleystewart.com","url":"https://alion.io/company/ashleystewart","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"B","score":80,"open_postings":86,"ghost_share":0.244,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":427,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Secaucus, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":45000,"max_usd":83000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Calendar","optional":true},{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2025-04-07T04:00:00Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-11-01T09:06:29Z","board_verified":true,"closed_at":null,"days_open":573,"trust":{"level":"ok","repost_count":1,"flags":["company_stale"],"days_open":573},"description":"Job Title: Executive Assistant to the CFO\nLocation: Secaucus, NJReports To: Chief Financial Officer (CFO)Employment Type: Full-Time, in office 9 am- 6 pm (Can be flexible on timings)\nPosition Overview:We are seeking a highly organized and detail-oriented Executive Assistant to support our CFO in managing both personal and professional tasks. This role requires a proactive individual with excellent time management skills, the ability to handle confidential information, and strong communication abilities. The ideal candidate will have a solid understanding of contracts and legal terminology, preferably with a background in law or as a paralegal, to assist with contract reviews. Additionally, this person will be expected to support the HR department in various administrative capacities.\nKey Responsibilities:\nCFO Schedule Management:\nProactively manage and organize the CFO's calendar, scheduling meetings, appointments.\nEnsure the CFO’s day is efficiently planned, providing timely reminders and preparing necessary materials for meetings.\nPersonal Assistance:\nAssist the CFO with personal tasks and errands as needed to ensure their time is optimized for business needs.\nContract Review & Commentary:\nAssist in reviewing and commenting on contracts, offering insights into key clauses and terms.\nCollaborate with legal teams to ensure contract compliance and mitigate risks.\nIf applicable, work with external legal teams to clarify contract language or negotiate terms on behalf of the CFO.\nHR Support:\nProvide administrative support to the HR department, including scheduling interviews, assisting with onboarding, and maintaining employee records.\nHelp with HR-related communications and documentation.\nGeneral Administrative Support:\nHandle correspondence on behalf of the CFO, including emails, phone calls, and other communication channels.\nPrepare reports, presentations, and other documents as required by the CFO.\nAssist with projects and ad-hoc tasks that require attention to detail and organizational skills.\nMeeting preparation—creating meeting agendas, taking meeting notes, following up on action items, creating decks for meetings and anything else requires.\nQualifications:\nEducation:\nBachelor's degree or equivalent experience.\nParalegal certification or experience in contract law is preferred.\nExperience:\n3+ years of experience\nExperience in contract review and understanding of legal terms and concepts is highly preferred.\nFamiliarity with HR processes and administration is a plus.\nSkills & Abilities:\nExceptional attention to detail and strong organizational skills.\nStrong written and verbal communication 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